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HomeMy WebLinkAbout05-21-19 Little Rock Board of Directors Meeting May 21,2019 6:00 PM Little Rock Board of Directors Meeting May 21, 2019 6:00 PM The Board of Directors of the City of Little Rock, Arkansas, met in a regular meeting with Mayor Frank Scott, Jr., presiding. Deputy City Clerk Allison Segars called the roll with the following Directors present: Hendrix; Richardson; Peck; Hines; Wright; Fortson; Kumpuris; Adcock; Vice-Mayor Wyrick; and Mayor Scott. Directors Absent: Webb. Director Doris Wright delivered the invocation followed by the Pledge of Allegiance. ADDITIONS: M-1 RESOLUTION: To authorize the Mayor and City Clerk to execute any documents necessary to enter into an option to purchase approximately sixty-six (66) acres of land near fletcher road at the Little Rock Port; and for other purposes. Staff recommends approval. Synopsis: On May 7, 2019,the Board of Directors approved several matters to facilitate construction by CZ MFG, Inc., of a facility in the Little Rock Port. Closing on all matters is set for May 24, 2019.An Option to Purchase approximately sixty-six(66)acres for expansion is also needed. Director Adcock made the motion, seconded by Director Wright, to add Item M-1 to the Consent Agenda. By unanimous voice vote of the Board Members present, Item M-1 was added to the Consent Agenda. CONSENT AGENDA (Items 1 —7 and Item M-1) 1. RESOLUTION NO. 14,991; Z-9291-A: To set June 4, 2019, as the date of public hearing on the appeal of the Planning Commission's denial of a revised Condition Use Permit titled Word of Outreach Prayer Garden — revised Conditional Use Permit, located at 2700 Brown Street, in the City of Little Rock, Arkansas, and for other purposes. 2. RESOLUTION NO. 14,992; Z-9395: To set June 4, 2019, as the date of public hearing on the appeal of the Planning Commission's denial of a Planned Zoning Development titled 1103 Ringo Air BNB Short-Form PCD, located at 1103 Ringo Street, in the City of Little Rock, Arkansas, and for other purposes. 3. RESOLUTION NO. 14,993: To authorize an increase to the contract amount for Halff+Marlar Associates, Inc., for additional Engineering Design Services in an amount not to exceed $25,883.65; to authorize a new project for Chenal Parkway at Chenal Valley Drive (north intersection); and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax and the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes an increase in the authorized contract amount with Halff Associates, now doing business as Halff+Marlar Associates, Inc., for Professional Engineering Consultant Services for the design of the Chenal Boulevard at Chenal Valley Drive(north intersection)Traffic Signal. 4. RESOLUTION NO. 14,994: To award a Professional Engineering Services Contract to Jacobs Engineering Group in an amount not to exceed $77,415.00, for River Trail 1 Little Rock Board of Directors Meeting May 21, 2019 6:00 PM Improvements east of the Union Pacific Railroad Pedestrian Bridge; and for other purposes. Staff recommends approval. Synopsis: Authorizes the award of a Contract with Jacobs Engineering Group for Professional Engineering Consultant Services for the design of River Trail Federal Land Access Project Grant improvements. 5. RESOLUTION NO. 14,995: To authorize the City Manager to enter into a contract with Magie Ford, in an amount not to exceed $58,630.00, for the purchase of two (2) For F-250 Crew Cab 4x4 Ton Trucks for the Public Works Department Street Operations Division; and for other purposes. Staff recommends approval. Synopsis: Approval of a resolution authorizing the City Manager to enter into a contract with Magie Ford for the purchase of two (2) Ford F-250 4x4 Crew Cab Trucks for the Public Works Department Street Operations Division. 6. RESOLUTION NO. 14,996: To authorize the City Manager to enter into a contract with Deere & Company, in an amount not to exceed $86,963.04, for the purchase of two (2) John Deer 5075E Utility Tractors for the Parks & Recreation Department; and for other purposes. Staff recommends approval. Synopsis: Approval of a resolution authorizing the City Manager to enter into a contract with Deere &Company for the purchase of two(2)John Deere 5075E Utility Tractors for the Parks& Recreation Department. 7. RESOLUTION NO. 14,997: To express the willingness of the City of Little Rock, Arkansas, to utilized Federal-Aid Transportation Alternative Program Funds and to authorize the City Manager to execute any and all necessary agreements and contracts for its administration; and for other purposes. Staff recommends approval. Synopsis: Authorizes the City Manager or his designated representative to apply for and if received, execute agreements with the Arkansas Department of Transportation (ARDOT) for a Transportation Alternative Program (TAP) Grant for pedestrian and transit improvements at the intersection of University, Asher and Colonel Glenn Road and a Recreational Trails Program Non-Motorized Trails (RTP)Grant for trail enhancements at Boyle Park. M-1 RESOLUTION NO. 15,000: To authorize the Mayor and City Clerk to execute any documents necessary to enter into an option to purchase approximately sixty-six (66) acres of land near Fletcher Road at the Little Rock Port; and for other purposes. Staff recommends approval. Synopsis: On May 7,2019,the Board of Directors approved several matters to facilitate construction by CZ MFG, Inc., of a facility in the Little Rock Port.Closing on all matters is set for May 24, 2019.An Option to Purchase approximately sixty-six(66)acres for expansion is also needed. Director Adcock made the motion, seconded by Director Hines, to approve the Consent Agenda. By unanimous voice vote of the Board Members present, the Consent Agenda was approved. GROUPED ITEMS (Items 8— 12) 8. ORDINANCE NO. 21,729: To declare it impractical and unfeasible to bid; to award a Sole-Source Maintenance Agreement with Motorola Solutions, Inc., in the amount of $142,139.05, including applicable taxes and fees, to provide a twelve (12)-month Maintenance Plan for the City's Radio Infrastructure Equipment utilized by the Little Rock Police Department Communications Division; and for other purposes. Staff recommends approval. 2 Little Rock Board of Directors Meeting May 21,2019 6:00 PM Synopsis: The Little Rock Police Department is requesting approval to enter into a Sole-Source Agreement with Motorola for a twelve (12)-month Maintenance Plan for Radio Infrastructure Equipment utilized by the Communications Division. John Hum)ler, 9906 Baseline Road: Stated that the Little Rock Police Department accounted for the largest portion of the City's Budget, and he felt that it was too much money to be spending. 9. ORDINANCE NO. 21,730: To declare it impractical and unfeasible to bid; to award a Sole-Source Maintenance Agreement to Motorola Solutions, Inc., in the amount of $206,000.00, including applicable taxes and fees, for repairs and maintenance on existing portable and mobile radios utilized throughout the City; and for other purposes. Staff recommends approval. Synopsis: The Little Rock Police Department is requesting approval to enter into a Sole-Source Agreement with Motorola for repairs and maintenance on existing portable and mobile radios used across many City Departments. 10. ORDINANCE NO. 21,731: To declare it impractical and unfeasible to bid; to award a Sole-Source Agreement to Motorola Solutions, Inc., in the amount of $135,439.00, including applicable taxes and fees, to upgrade the software and hardware of the Little Rock Police Department Communications Division's NICE Inform Recorder; and for other purposes. Staff recommends approval. Synopsis: The Little Rock Police Department is requesting approval of a sole source purchase through Motorola to upgrade the software and hardware of the Communications Division's NICE Inform Recorder. 11. ORDINANCE NO. 21,732: To amend Chapter 13, Article II, § 13-51 (e)(5) of the Revised Code of Ordinances (1988) of the City of Little Rock, Arkansas, to provide for the adoption by reference of the June 7, 2019, Flood Insurance Study and Flood Insurance Rate Maps to be administered by the City of Little Rock as the effective maps; to declare an emergency; and for other purposes. Staff recommends approval. Synopsis: An ordinance to adopt revisions to the Floodplain Management Ordinance and the new digital Flood Insurance Rate Maps in accordance with updated Federal Emergency Management Association criteria and statutes. This ordinance will impact all Wards. Director Hines asked how those individuals that due to the updated maps would be removed from the Flood Zone would be notified. Public Works Director Jon Honeywell stated that once the maps were approved, FEMA should begin the process of notifying those individuals; however, he would seek clarification. 12. ORDINANCE NO. 21,733: To authorize the issuance of a Promissory Note to provide short-term financing under Amendment No. 78 to the Arkansas Constitution for the acquisition, construction and installation of real property and tangible personal property; prescribing other matters pertaining thereto; to declare an emergency; and for other purposes. Director Adcock asked for the amount and the interest rate of the Promissory Note that would be issued. Assistant City Manager James Jones stated that the Promissory Note would be issued in the amount of $5.6 million. Legal Counsel Shep Russell, with Wright, Lindsey, Jennings & Clark, stated that the note would be bid out to banks for the lowest interest rate and the note would be for five (5) years. Director Adcock asked for the dollar amount of the items included in the Promissory Note. Purchasing Manager 3 Little Rock Board of Directors Meeting May 21,2019 6:00 PM Abdoul Kabou stated that the Computer-Aided Dispatch System for quicker emergency response times would be $2.9 million, the purchase of a new Ladder Truck for the Little Rock Fire Department would be $650,000 and the remainder of the amount would be for the construction and improvements to Fire Station No. 12. The ordinances were read the first time. Director Adcock made the motion, seconded by Director Wright, to read the ordinances a second time. By unanimous voice vote of the Board Members present, the ordinances were read a second time. Director Adcock made the motion, seconded by Director Wright, to suspend the rules and place the ordinances on third reading. By unanimous voice vote of the Board Members present, the rules were suspended and the ordinances were read a third time. By unanimous voice vote of the Board Members present, the ordinances were approved. By unanimous voice vote of the Board Members present, the emergency clause for Item 11 was approved. By unanimous voice vote of the Board Members present, the emergency clause for Item 12 was approved. PUBLIC HEARINGS (Item 13) 13. RESOLUTION NO. 14,998: To approve the sources and uses of the projected 2019 CDBG, HOME and HOPWA Funds for inclusion in the City's Annual Plan; and for other purposes. Staff recommends approval Synopsis: Approval of the sources and uses of projected 2019 CDBG, HOME, and HOPWA Funds is required prior to completion of the City's Annual Plan,which must be submitted to the United States Department of Housing and Urban Development by July 26,2019. Mayor Scott opened the public hearing and asked if there were individuals present that wished to speak for or against the item. Director Wright asked where the current Opportunity Zones were located. Mayor Scott stated that the current Opportunity Zones encompassed the East End, a great portion of Downtown Little Rock and a small portion of Southwest Little Rock. Housing & Neighborhood Programs Director Victor Turner stated that there were four (4) Opportunity Zones located within the City of Little Rock. Director Richardson asked if there were any Neighborhood Stabilization Program (NSP) 1 or NSP2 Funds remaining. Mr. Turner stated that the NSP1 Funds were administered by the Arkansas Development Finance Authority and there were some properties located within Little Rock. As far as the NSP2 Funds, Mr. Turner stated that the City, Metropolitan Housing Alliance, Better Community Development, Inc., and Habitat for Humanity administered those funds; however, that program had ended. Mayor Scott closed the public hearing. Director Adcock made the motion, seconded by Director Kumpuris, to approve the resolution. By unanimous voice vote of the Board Members present, the resolution was approved. Director Wright made the motion, seconded by Director Richardson, for the Board to go into Executive Session for the purpose of making Board and Commission appointments 4 Little Rock Board of Directors Meeting May 21,2019 6:00 PM and reappointments. By unanimous voice vote of the Board Members present, the Board went into Executive Session. EXECUTIVE SESSION (Item 14) 14. RESOLUTION NO. 14,999: A resolution to make appointments and reappointments to various City of Little Rock Boards and Commissions; and for other purposes. Synopsis: Age-Friendly Little Rock Commission (15 positions); Commission on Children Youth and Families (2 positions); Historic District Commission (1 position); Military History Museum Commission (3 positions); Oakland & Historic Cemetery Board (5 positions); Racial & Cultural Diversity Commission(1 position);and Sister Cities Commission(1 position). Age-Friendly Little Rock Commission: Appointment of Alfreda Brown to serve an initial one (1)-year At-Large term, said term to expire on May 21, 2020. Appointment of Storment to serve an initial three (3)-year At-Large term, said term to expire on May 21, 2022. Appointment of Beverly Dunaway to serve an initial one (1)-year At-Large term, said term to expire on May 21, 2020. Appointment of Dileep Vyas to serve an initial two (2)-year At-Large term, said term to expire on May 21, 2021. Appointment of Gerald Damerow to serve an initial two (2)-year At-Large term, said term to expire on May 21, 2021. Appointment of Amy Rosi to serve an initial two (2)-year At-Large term, said term to expire on May 21, 2021. Appointment of Ellen Fennell to serve an initial three (3)- year At-Large term, said term to expire on May 21, 2022. Appointment of Doris Hendrix to serve an initial three (3)-year Ward 1 representative term, said term to expire on May 21, 2022. Appointment of Joan Diehl to serve her first four (4)-year At-Large term, said term to expire on May 21, 2023. Appointment of Elizabeth Foti to serve an initial one (1)-year Ward 3 representative term, said term to expire on May 21, 2020. Appointment of Michael D. Harris to serve an initial two (2)-year Ward 4 representative term, said term to expire on May 21, 2021. Appointment of Ron Bara to serve his first four (4)-year Ward 6 representative term, said term to expire on May 21, 2023. Appointment of Mary Jones to serve her first four (4)-year Ward 7 representative term, said term to expire on May 21, 2023. Commission on Children Youth and Families: Appointment of Chrissy Chatham to fill the unexpired At-Large term of Kimberly Kenser, said term to expire on May 31, 2020. Reappointment of Dr. Frederick Fields to serve his second three (3)-year Little Rock School District Representative term, said term to expire on May 31, 2022. Appointment of Matt Price to fill the unexpired At-Large term of Jennifer Wyse, said term to expire on May 31, 2020. Historic District Commission: Reappointment of Ted Holder to serve his second three (3)-year Quapaw Quarter Association Representative term, said term to expire on June 15, 2022. MacArthur Military History Museum Commission: Appointment of Kevin Gorman to serve his first three (3)-year term, said term to expire on February 21, 2022. Appointment of Ron Maxwell to serve his first three (3)-year term, said term to expire on February 21, 2022. Oakland and Fraternal Historic Cemetery Park Board: Reappointment of Carla Hines- Coleman to serve her fifth three (3)-year term, said term to expire on June 1, 2022. Appointment of Ernest Moix to serve his first three (3)-year term, said term to expire on June 1, 2022. Reappointment of Jeanne Kumpuris Spencer to serve her fifth three (3)- year term, said term to expire on June 1, 2022. Appointment of Christopher Stewart to 5 Little Rock Board of Directors Meeting May 21, 2019 6:00 PM serve his first fifth three (3)-year term, said term to expire on June 1, 2022. Reappointment of Roy Katheryn Watts to serve her second three (3)-year term, said term to expire on June 1, 2022. Racial & Cultural Diverisv Sommission: Appointment of Bryan Warr to fill the unexpired Ward 5 term of Sylvia Theodon, said term to expire on March 31, 2021. Sister Cities Commission: Appointment of Jill Mcllroy to fill the unexpired term of Chris Morgan, said term to expire on January 5, 2021. Director Hines made the motion, seconded by Director Wright, to approve the appointments. By unanimous voice vote of the Board Members present, the appointments were approved. CITIZEN COMMUNICATION Ted Adkins, 3521 West 11th Street: Budget Cuts. Russ Racop, 301 Alamo Drive: Transparency &Accountability. Director Hines made the motion, seconded by Director Wright, to recess the meeting until May 28, 2019, for the purpose of taking action on the proposed Budget Amendment. By unanimous voice vote of the Board Members present, the meeting was recessed until May 28, 2019. ATTEST: APPROVED: Atwa Allison Segars, De Atik ity Clerk Frank Scott, Jr., ayr— 6