Loading...
HomeMy WebLinkAbout10-18-05Little Rock Board of Directors Met,-,g Minutes October 18, 2005 MINUTES BOARD OF DIRECTORS MEETING City Hall — 500 W. Markham October 18, 2005 6:00 PM The Board of Directors of the City of Little Rock, Arkansas met in regular session with Mayor Jim Dailey presiding. City Clerk, Nancy Wood, called the roll with the following Directors present: Pugh, Keck, Wyrick, Stewart, Hurst, Hinton, Adcock, Kumpuris, and Vice Mayor Graves. Director Cazort was not present at roll call but enrolled at 6:20PM. Director Adcock gave the invocation, which was followed by the Pledge of Allegiance. During the agenda meeting held October 11, 2004, eleven (11) employees of the City of Little Rock who retired in the last few months with a total of three - hundred and thirty (330) years of service to the City were recognized by the City Manager. The retirees were: Sergeant, James D. Seats, of the Little Rock Police Department, worked with the City for 40 years and retired on 7- 15 -05. Detective, Deral Bryan Casteel of the Little Rock Police Department, worked with the City for 25 years and retired on 9- 02 -05. General Curator, Carroll S. Hargrove, of the Little Rock Zoo, worked with the City for 31 years and retired on 9- 09 -05. Collection Supervisor, Anne Hackelton, of the Little Rock Finance /Treasury Department, worked with the City for 46 years and retired on 10- 28 -05. Resources Coordinator, Veolia Parks of the Parks Department, worked with the City for 33 years and retired on 9- 07 -05. Administrative Assistant, Linda Meckfessel, of the Little Rock Fleet Department, worked with the City for 11 years and retired on 10- 07 -05. Solid Waste Services Division Manager, Dennis Bridges, of the Little Rock Public Works Department, worked with the City for 41 years and retired on 1- 07 -06. Officer, Fred A. Hopkins, of the Little Rock Police Department, retired on 10- 14 -05. Captain, Homer Larry Worley, of the Little Rock Fire Department, worked with the City for 41 years and retired on 10- 20 -05. Refuse Collector, Herman Henderson, of the Little Rock Public Works Department, worked with the City for 29 years and retired on 9- 29 -05. Firefighter, Billy David Ross, of the Little Rock Fire Department, worked with the City for 33 years and retired on 11- 01 -05. 1 Little Rock Board of Directors Me6_.g Minutes October 18, 2005 Mayor Dailey asked the Board to consider the listed modifications. ADDITION: M -1. RESOLUTION 12,106 - To authorize the City Manger to enter into a contract with United Health Care to provide Health Insurance to the Employees of the City of Little Rock, Arkansas for a twelve (12) month period effective January 1, 2006); and for other purposes. Staff recommends approval. Synopsis: Analysis of insured and self - funded options for health care received in response for the recent Request for Proposal shows that the proposal received from United Health Care offers the best financial package for providing this coverage in 2006. DEFERRAL 16. ORDINANCE - Defer to November 1, 2005 - To prohibit illegal laboratories, including clandestine methamphetamine laboratories; to provide for the dismantle and cleanup of illegal laboratories after notice to cease and desist; to provide for disposal of items involved in and located within the immediate area surrounding the laboratories; and for other purposes. (()rc lfzanccr contains urn e �'��t'enc� clause). 3 "j Reading (P Reading September 20, 2005. 2nd Reading October 4, 2005.) PRESENTATION - Care Link Update — Elaine Eubank (Deferred until later date) Director Adcock made the motion, seconded by Director Hurst to accept the modifications to the agenda. By unanimous voice vote of the Board members present the modifications were approved PRESENTATION City Beautiful — Annual Landscaping Awards — Tim Heiple The Honor Award for Excellent Landscape Development went to Dee Brown Branch Library and the Central Arkansas Library System (GALS). The Merit Award for Excellent Landscape Development went to Ashley Group and Mabelvale Plaza Shopping Area. The Honor Award for Excellent Landscape Design went to Martin Smith and Larson Burns Smith for the Winrock International, Riverdale. The Merit Award for Excellent Landscape Design went to Linda Chambers, CALS for the Roosevelt Thompson Branch Library, GALS. The Honor Award for Excellent Landscape Maintenance went to Schneider Lawn Care for Thompson Electric. The Merit Award for Excellent Landscape Maintenance went to Horticare Landscape Company, for Chenal Place Shopping Center. The Honor Award for Committed Landscape Excellence at a Business went to Little Rock National Airport. 2 Little Rock Board of Directors Meei,:,g Minutes October 18. 2005 The Merit Award for Committed Landscape Excellence at a Business went to St. Vincent's Infirmary Medical Center. United Way - John Nazzaro, President — Mr. Nazzaro thanked the City of Little Rock for the many years of participation in United Way fundraising efforts. CONSENT AGENDA (Items 1 -14) 1. MOTION - To approve minutes from Board of Directors Regular Meeting of September 20, 2005. 2. RESOLUTION 12,107 - To require the 2005 audit be performed in accordance with the guidelines and format prescribed by the Governmental Accounting Standards Board, the American Institute of Certified Public Accountants, and The United States Government Accountability Office. Synopsis: The resolution requires that the 2005 audit be performed in accordance with guidelines and formats prescribed by the Governmental Accounting Standards Board, the American Institute of Certified Public Accountants, and the United States Government Accountability Office. 3. RESOLUTION 12,108 - To authorize the City Manager to extend the consultant fees for Benham Company for design work on Park Improvements and Soccer Fields. Staff recommends approval. (2004 Bond Project). Synopsis: A resolution to authorize the City Manager to extend consultant fees by 526,500 for the Benham Company for design work on Park Improvements and Soccer Fields (property near Garrison Road). 4. RESOLUTION 12,109 - To authorize the City Manager to enter into an annual contract with Waste Management of Arkansas for commercial trash collection at City facilities. Staff recommends approval. Synopsis: Provides for commercial trash collection service at forty - two (42) City of Little Rock facilities. 5. RESOLUTION 12,110 - To award a contract to Lasiter Construction, Inc. for Mellwood Drive Drainage Construction Project; and for other purposes. Staff recommends approval. 2004 Bond Project. Synopsis: Authorizes the City Manager to execute an agreement with Lasiter Construction, Inc. for drainage improvements Mellwood Dr. Drainage, Bid No.05 -318. 6. RESOLUTION 12,111 - To award a contract to Building & Utility Contractors, Inc. for Gardner Road Drainage Construction Project; and for other purposes. Staff recommends approval. 2004 Bond Project. Synopsis: Authorizes the City Manager to execute an agreement with Building & Utility Contractors, Inc. for drainage improvements Gardner Rd. Drainage, Bid No.05 -317. 7. RESOLUTION 12,112 - Appointing Assessors for Riverdale Levee Improvement District No. 134 of Little Rock, Arkansas. Staff recommends approval. 3 Little Rock Board of Directors Meeting Minutes October 18, 2005 8. RESOLUTION 12,113 - To authorize the City Manager to enter into a contract with River City Hydraulics Inc. for the purchase of Heil OEM Refuse Truck Parts. Staff recommends approval. Synopsis: River City Hydraulics, Inc. is the only local Heil dealer. 9. RESOLUTION 12,114 - To authorize the City Manager to enter into a contract with J. A. Riggs Tractor Company to purchase Caterpillar equipment repair parts. Staff recommends approval. Synopsis: Two (2) bids were received. J. A. Riggs Tractor Company was the low bid meeting the specifications. 10. RESOLUTION 12,115 - To authorize the City Manager to enter into a contract with Construction Management and Maintenance, Inc. in the amount of $103,389.73 for traffic signal installation for Western Hills Road at Colonel Glenn Road. Staff recommends approval. 2004 Bond Project. Synopsis: Funding for this project is from the 2004 Capital Improvement Program. 11. RESOLUTION 12,116 - To authorize the City Manager to enter into a contract with Construction Management and Maintenance, Inc. in the amount of $134,281.03 for the traffic signal loop installation within the various wards of the City of Little Rock. Staff recommends approval. 2004 Bond Project. Synopsis: Funding for this project is from the 2004 Capital improvement Program. 12. RESOLUTION 12,117 - To authorize the City Manager to enter into a contract with All Service Electric for traffic signal installation in the amount of $107, 660.30 for Treasure Hills Road at Rodney Parham Road. Staff recommends approval. 2004 Bond Project. Synopsis: Funding for this project is from the 2004 Capital Improvement Program. 13. RESOLUTION 12,118 - To authorize the City Manager to enter into a contract with Construction Management and Maintenance, Inc. for traffic signal installation in the amount of $98,770.38 for Leawood Boulevard at Mississippi Avenue. Staff recommends approval. 2004 Bond Project. Synopsis: Funding for this project is from the 2004 Capital Improvement Program. 14. RESOLUTION 12,119 - To extend the existing interlocal agreement between the City of Little Rock, Arkansas and Pulaski County, Arkansas, granting the Little Rock Ambulance Authority ( "LRAA ") D /B /A Metropolitan Emergency Medical Services ( "MEMS ") an exclusive franchise to provide ambulance services to Pulaski County, Arkansas; and for other purposes. Synopsis: The current term of the interlocal agreement with Pulaski County for ambulance services expires November 5, 2005. This resolution authorizes the Mayor to enter into a five (5) year extension of the interlocal agreement with the County for `MEMS' ambulance service. A motion was made by Director Adcock, seconded by Director Hurst, to adopt the Consent Agenda. By unanimous voice vote of the Board members present, being two - thirds in number, the Consent Agenda was adopted. Little Rock Board of Directors Mecoog Minutes October 18, 2005 PUBLIC HEARINGS 15. PUBLIC HEARING & ORDINANCE 19,421 - To establish Municipal Property Owner's Multipurpose Improvement District No. 24 of Little Rock, Arkansas — Villa Vista, LLC; and for other purposes. Staff recommends approval. Mayor Dailey opened the public hearing and asked if anyone was present that wished to speak in favor or in opposition of the formation of the improvement district. There was no response to the request. Mayor Dailey closed the public hearing. Director Keck made the motion, seconded by Director Hurst to suspend the rules and place the ordinance on second reading. By unanimous voice vote of the Board members present, being two - thirds in number, the rules were suspended and the ordinance was read the second time. Director Adcock seconded by Director Hurst made the motion to suspend the rules and place the ordinance on third reading. By unanimous voice vote of the Board members present, being two - thirds in number, the rules were suspended and the ordinance was read the third time. By unanimous voice vote of the Board members present, being two thirds in number, the ordinance passed. Director Keck, seconded by Director Wyrick made the motion to adopt an emergency clause for Item 15. By unanimous voice vote of the Board members present, being two thirds in number, an emergency clause was passed for Item 15. Director Kumpuris posed a few questions for next weeks discussion on the county jail. He requested information as to the cost per day per prisoner, and if someone would be analyzing the jail's budget completely. Mayor Dailey said that he met with the Mayors of the surrounding counties, and that Mayor Hayes and Bob Sisson would be working on the budget for the next few days. Director Kumpuris asked what would happen to the surplus of tax created for jail use that would not be used. Mayor Dailey responded that this question was being asked by several Boards, not just this one. OTHER BUSINESS M -1. RESOLUTION 12,106 - To authorize the City Manager to enter into a contract with United Health Care to provide Health Insurance to the Employees of the City of Little Rock, Arkansas for a twelve (12) month period effective January 1, 2006). Synopsis: Analysis of insured and self - funded options for health care received in response for the recent Request for Proposal shows that the proposal received from United Health Care offers the best financial package for providing this coverage in 2006. Jim Bailey, representing Health Advantage, asked the City to reject the bids placed by insurance companies in September, due to timing of the bid process. He explained that after the bids were opened, Health Advantage looked through the most recent claims information on file and discovered that the original offer given to the City by Health Advantage was not updated. Mr. Bailey stated that the City would save over $400,000.00 more with Health Advantage, than with United Health Care. He asked the City to reject the bids issued by the insurance companies and allow new bids to be submitted after looking at the updated claims information. He asked for two weeks to prepare new bids for review. Mayor Dailey asked why this information was not 5 Little Rock Board of Directors Mee,.,Ig Minutes October 18, 2005 available at the time of the initial bid posting. Mr. Bailey explained that the claims information at the time of bidding was only available up through the month of May. He stated that since May, the City has had a lower incident of claims filed, therefore changing the rate for the better. Mr. Bailey also stated explained that changes within the corporate system at Health Advantage caused a change in the ability to offer a lower bid to the City. Director Adcock asked if a refund would be given for the difference of what was paid for the previous year based on the new information tonight. Mr. Bailey said there would not be a refund because the year was paid for based on the claims information given at the time of payment. Director Cazort asked Mr. Bailey why there was so much of a delay in claims information, if the bids were not due until September. Mr. Bailey stated that the recent information was caused by lag that is to be expected when dealing with claims. Director Pugh asked if there would be a change in caps or guidelines within the policy if the City was to allow new bids to take place. Mr. Bailey said that nothing would change within the policy, except for the $400,000.00 savings. Mayor Dailey asked Kurt Knickrehm, insurance consultant, if there was enough reason in this proposal by Mr. Bailey to start the bidding process over again, and look into future handlings and timing of bids. Mr. Knickrehm replied by saying that the situation with Health Advantage was possibly unique, not for the additional claims information obtained after the deadline, but due to the corporate changes that occurred. He stated that time allotted for ample review by the public in an open forum and implementation for the employee use in a timely fashion was calculated into the deadline that had been set. He stated that the process used in deciding on a bidder, with the data available, went as well as it could have. Mr. Knickrehm explained that he believed the three bids were very good, based on the information that was available at the time. Director Wyrick stated that the plan recommended for City employees for 2006 included hospitals such as Children's Hospital and DAMS. She asked if there were other pieces from the plan that was recommended that would offset a reduction in cost. Mr. Knickrehm explained that a comparison was done between the current plan used by the City and the bids. He said that he did not think any item specifically stood out in the bids that would cause a large amount of savings. He said that cost was a major factor, but all three bids were very good. Director Adcock asked for clarification on the ability to use Baptist Health if the insurance company changed. Mr. Knickrehm stated that the employees of the City would no longer be covered if they use Baptist Health with the new insurance company for 2006. Director Hurst asked Bill Mann if the Board would have to reject all of the bids received if new bids were allowed to be offered. Mr. Mann explained that from a legal stand point, the integrity of the process would need to be examined. He said that if the Board chose to reject all bids received, then it would need to be done in the best interest of the City. He stated that to the best of his knowledge, no one has indicated that there is a problem with the bidding process that has been used. Director Wyrick said that she did not feel like a good reason was given to indicate an error in the process of bidding for insurance providers. Mayor Dailey asked if there were any other representatives that would like to come forward and speak on behalf of the item at hand. Brian Statum, Vice President of public sales for United Health Care, stated that when placing the bid, they were aggressive, timely, and used the information that was available at the time. He said that his company believed the data provided was more than enough to price rates for a twelve month period. He explained that when looking at a trend for claims, twelve months are taken into account, and two additional months will not make the much of an impact. on Little Rock Board of Directors Mec. -. Minutes October 18, 2005 Mr. Statum stated that his company feels confident with the numbers provided. Michael Wolff, Executive Director of United Health Care, addressed the Board and reiterated what Mr. Statum had said. He said that in the public sector division there are 1,400 clients across the country, and 2.2 million enrollees. Pulaski County and the City of Memphis are two recent additions. Mayor Dailey asked Bruce Moore, City Manager, what his recommendation would be for this item. Mr. Moore explained that he has reviewed the bid process and feels that the integrity of the City is important. He recommends that the City enter into a contract with United Health Care. Director Cazort thanked everyone who participated in choosing a bidder for 2006, and agreed that there was no problem with the bidding process. He agreed that United Health Care's bid was the best, and is convinced that a traditional fully guaranteed policy is not the best for the City, but liked the idea of a minimum premium policy, which he felt would be best. A motion was made by Director Hurst, seconded by Director Pugh, to adopt Item M -1. Directors Keck, Stewart, Kumpuris, and Vice Mayor Graves recused. By unanimous voice vote of the Board members present, being two - thirds in number, Item M -1 was adopted. 16. ORDINANCE - Deferred to Nov. I - To prohibit illegal laboratories, including clandestine methamphetamine laboratories; to provide for the dismantle and cleanup of illegal laboratories after notice to cease and desist; to provide for disposal of items involved in and located within the immediate area surrounding the laboratories; and for other purposes. (C)�dirzance contains an emef gc�ric.y c�luus�). 3'd Reading (P Reading September 20, 2005. 2nd Reading October 4, 2005.) CITIZENS COMMUNICATIONS Speaker: Michael Hodges Topic: Code Enforcement needlessly put Mr. Hodges out of his home and into jail, fining him $10,000.00. He wants steps taken to correct the error and has appeared before the Board two previous times. A motion was made by Director Cazort to adjourn the meeting. Director Hurst seconded the motion and by unanimous voice vote of the Board members present, the meeting was adjourned at 7:25 PM. ATTEST: Na y Wood City derk 7 APPROVED: Jim ailey, Mayor