HomeMy WebLinkAbout21405 1 ORDINANCE NO. 21,405
2
3 AN ORDINANCE TO DISPENSE WITH THE REQUIREMENT OF
4 COMPETITIVE SELECTION AND TO AUTHORIZE THE CITY MAN-
S AGER TO RENEW A CONTRACT WITH INFOR (US), INC., IN AN
6 AMOUNT NOT TO EXCEED ONE MILLION THREE HUNDRED THREE
7 THOUSAND, NINE HUNDRED SEVENTY-FOUR AND 65/100 DOLLARS
8 ($1,303,974.65) PLUS ANY APPLICABLE TAXES, FOR SOFTWARE
9 MAINTENANCE FOR THE CITY'S ENTERPRISE RESOURCE
10 PLANNING SYSTEM; TO DECLARE AN EMERGENCY; AND FOR
11 OTHER PURPOSES.
12
13 WHEREAS, pursuant to Request for Proposal No. 5329, the City solicited proposals for a fully
14 integrated, web-enabled applications information system for the City's Enterprise Resource Planning
15 System ("the System"), and later authorized a contract with Lawson Software, Inc., in Little Rock, Ark.,
16 Resolution No. 12,202 (February 7, 2006); and
17 WHEREAS, on July 1,2012,Lawson Software, Inc.,changed its business name to INFOR(US),Inc.;
18 and,
19 WHEREAS,pursuant to Ordinance No. 21,393 (April 18,2017),the City authorized System upgrades
20 and expansions for Enterprise Asset Management, Strategic Sourcing & Contract Management, INFOR
21 Public Sector Community Development&Regulatory,Dynamic Enterprise Performance Management,and
22 related data conversions; and,
23 WHEREAS, the System is INFOR(US), Inc. proprietary software, and only INFOR is authorized to
24 provide the necessary maintenance service required to protect against a shut-down of the System; and,
25 WHEREAS, it is now time to enter into another one(1)-year agreement for INFOR software mainte-
26 nance; and,
27 WHEREAS, as long as it can be certified to the City Manager that INFOR is the only company that is
28 authorized to provide this maintenance service pursuant to the INFOR software license, the City Manager
29 should be authorized to exercise an option to renew this agreement on an annual basis for the next five(5)
30 periods;
31 NOW,THEREFORE,BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE CITY
32 OF LITTLE ROCK,ARKANSAS:
33 Section 1. The City Manager is authorized to renew the maintenance agreement with INFOR (US),
34 Inc., for up to five(5) annual periods, in a form to be approved by the City Attorney, for INFOR software
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1 maintenance for a total amount not to exceed One Million,Three Hundred Three Thousand,Nine Hundred
2 Seventy-Four and 65/100 Dollars ($1,303,974.65), divided into five (5) annual payments in the amounts
3 below, plus applicable taxes.
4 (a) $231,320.41 for period No. 1
5 (b) $245,199.63 for period No. 2
6 (c) $259,911.61 for period No. 3
7 (d) $275,506.31 for period No. 4
8 (e) $292,036.69 for period No. 5
9 Section 2. Because of the need to have periodic software maintenance performed by INFOR
10 technicians in order to comply with the INFOR software license requirements and to protect the System,
11 the Board declares that it is impractical and unfeasible to submit this matter to a competitive selection
12 process.
13 Section 3. Funds for the annual payment required pursuant to the agreement authorized by this
14 ordinance are available in the City's Finance Account No. 102501-61350.
15 Section 4. Severability. In the event any portion of this ordinance is declared or adjudged to be invalid
16 or unconstitutional, such declaration or adjudication shall not affect the remaining portions of this
17 ordinance, which shall remain in full force and effect as if the portion so declared or adjudged invalid or
18 unconstitutional was not originally a part of this ordinance.
19 Section 5. Repealer. All ordinances and resolutions, and parts thereof, which are in conflict with any
20 provision of this ordinance are hereby repealed to the extent of such conflict.
21 Section 6. Emergency Clause. The need for immediate and uninterrupted software maintenance
22 services is necessary to protect the City's critical Enterprise Resource Planning System which is essential
23 for city services and, therefore, is crucial to continue everyday operations of the City; an emergency is,
24 therefore, declared to exist and this ordinance shall be in full force and effect from and after the date of its
25 passage.
26 PASSED: May 16,2017
27 APPROVE1:
28 itfikc
I. /
/A I I 10 I I./ee__
29 111111wItratr
30 ``.T. ,City Clerk Mark Stodola,Mayor
31 APP 0 to t • S TO LEGAL FORM:
32
33 kOIAA-Co Uit
L
34 Thomas M. Carpenter,City Atte ey
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