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HomeMy WebLinkAbout03-15-16 Little Rock Board of Directors Meeting March 15, 2016 6:00 PM Little Rock Board of Directors Meeting March 15, 2016 6:00 PM The Board of Directors of the City of Little Rock, Arkansas, met in a regular meeting with Mayor Mark Stodola presiding. City Clerk Susan Langley called the roll with the following Directors present: Hendrix; Richardson; Webb; Cazort; Wright; Wyrick; Fortson; Adcock; Vice-Mayor Hines; and Mayor Stodola. Directors absent: Kumpuris. Director Ken Richardson delivered the invocation, which was followed by the Pledge of Allegiance. PRESENTATIONS City of Little Rock Employee Retirement Recognition Lt. Odistene Fuller, Little Rock Police Department ADDITIONS: M-1 RESOLUTION: G-23-462: To set April 5, 2016, as the date of hearing on the request to abandon Patrick County Road as a public right-of-way, located north of Cantrell Road, in the City of Little Rock, Arkansas; and for other purposes. Staff recommends approval. Director Cazort made the motion, seconded by Director Richardson, to add Item M-1 to the Consent Agenda. By unanimous voice vote of the Board Members present, Item M- 1 was added to the Consent Agenda. CONSENT AGENDA (Items 1 — 13 and Item M-1) 1. MOTION: To approve the minutes of the August 4, 2015, August 18, 2015, September 1, 2015, and September 15, 2015, Little Rock City Board of Directors Meetings. 2. RESOLUTION NO. 14.297: To authorize the City Manager to award a contract to Boyles Construction. Inc., in an amount not to exceed $279,710.70, for improvements along 269' Street from Fair Park Boulevard to Harrison Street; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax & the 2013 Limited Tax Genera! Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Boyles Construction, Inc. for improvements to 26' Street from Fair Park Boulevard to Harrison Street, Project No. 13-1-13k, Bid No. 16-001. (Located in Ward 1) 3. RESOLUTION NO. 14.298: To authorize the City Manager to award a contract to Boyles Construction, Inc., in an amount not to exceed $272,227.14, for South Tyler Street Improvements; and for other purposes. (Funding from the 2012 3/8-Cent Capital 1 Little Rock Board of Directors Meeting March 15, 2016 6:00 PM Improvement Sales Tax & the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Boyles Construction, Inc., for improvements to South Tyler Street from 30th Street to 32nd Street, Project No. 13-01-082, Bid No. 16- 002. (Located in Ward 1) 4. RESOLUTION NO. 14,299: To authorize the award of a Professional Services Contract to the Jacobs Engineering Group for Inspection Services, in an amount not to exceed $350,000.00; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax & the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes the City Manager to execute a Professional Services Agreement with Jacobs Engineering Group for Inspection Services for the 2013 to 2015 Street and Drainage Improvement Program, Bid No. 15033. 5. RESOLUTION NO. 14,300: To authorize the City Manager to award a contract to Boyles Construction. Inc., in an amount not to exceed $361,270.20, for Marlborough Street Reconstruction; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax & the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Boyles Construction, Inc., for improvements to Marlborough Street, Project No. 13-7-11A, Bid No. 16-004. (Located in Ward 7) 6. RESOLUTION NO. 14,301: To authorize the City Manager to award a contract to Redstone Construction Group, Inc., in an amount not to exceed $775,797.60. for 36th Street and Shackleford Road Improvements; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax & the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Redstone Construction Group, Inc., for improvements to 36th and Shackleford Road, Project No. 13-6-100, Bid No. 16003. (Located in Ward 6) 7. RESOLUTION NO. 14,302: To authorize the City Manager to award a contract to Township Builders, Inc., in an amount not to exceed $2,557,933.20, for Asher Avenue Improvements; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax & the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Township Builders, Inc., for improvements to Asher Avenue from Woodrow Street to Oak Street, Project No. 13-B-1A, Bid No. 16- 005. (Located in Ward 1) 8. RESOLUTION NO. 14.303: To authorize a contract with O.R. Colan and Associates for Appraisal and Acquisition Services in an amount not to exceed $400,000.00; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax & the 2013 Limited Tax General Obligation Capital Improvement Bonds) Staff recommends approval Synopsis: Authorizes a new contract with O.R. Colan and Associates for Professional Services for the appraisal and acquisition of easements and right-of-way, Bid No. 15029 for the 2013 through 2015 Infrastructure Improvement Program. 9. RESOLUTION NO. 14.304: To authorize the City Manager to enter into a contract with Landers Chrysler Dodge Jeep, in the amount of $56,146.00, for the purchase of one (1) Dodge Durango and one (1) Ram 1500 Pick-Up Truck for the Public Works Department, utilizing the Arkansas State Contract Purchasing Agreement; and for other purposes. Staff recommends approval 2 Little Rock Board of Directors Meeting March 15, 2016 6:00 PM Synopsis: Approval of a resolution authorizing the City Manager to enter into a contract with Landers Chrysler Dodge Jeep for the purchase of one (1) Dodge Durango and one (1) Ram 1500 Pick-Up Truck for the Public Works Department. 10. RESOLUTION NO. 14,305: To authorize the City Manager to enter into a contract Petersen Industries, in the amount of $156,712.20, for the purchase of one (1), Thirty (30) Cubic-Yard Knuckleboom Truck for the Public Works Department. utilizing the National Joint Power Alliance Contract; and for other purposes. Staff recommends approval. Synopsis: Approval of a resolution authorizing the City Manager to enter into a contract with Petersen Industries for one (1), thirty (30) cubic-yard Knuckleboom Truck for the Public Works Department. 11. RESOLUTION NO. 14,306: To authorize the City Manager to enter into a contract River City Hydraulics, in the amount of $344,800.00, for the purchase of two (2) Twenty- Five (25) Cubic-Yard Rear Loader Sanitation Trucks for the Public Works Department, utilizing the National Joint Power Alliance Contract; and for other purposes. Staff recommends approval Synopsis: Approval of a resolution authorizing the City Manager to enter into a contract with River City Hydraulics for the purchase of two (2), twenty-five (25) cubic-yard Rear Loader Sanitation Trucks for the Public Works Department. 12. RESOLUTION NO. 14,307: To endorse the development of an Open Data Policy for the City of Little Rock, Arkansas: and for other purposes. Staff recommends approval. Synopsis: To authorize the City Manager to prepare an Open Data Policy for the City of Little Rock, in conjunction with the Work Works Cities Initiative. 13. RESOLUTION NO. 14.308: To authorize the City Manager to enter into a contract with Hunger Skateparks, LLC, in the amount of $169,750.00, for park improvements at Kanis Park Skate Facility: and for other purposes. Staff recommends approval Synopsis: Approval to authorize City Manager to enter into a contract with Hunger Skateparks, LLC,for a total amount of$169,750.00 for park improvements at Kanis Park Skate Facility. M-1 RESOLUTION NO. 14.389; G-23-462: To set April 5, 2016, as the date of hearing on the request to abandon Patrick County Road as a public right-of-way, located north of Cantrell Road, in the City of Little Rock, Arkansas; and for other purposes. Staff recommends approval Director Adcock made the motion, seconded by Director Wright, to approve the Consent Agenda. By unanimous voice vote of the Board Members present, the Consent Agenda was approved. GROUPED ITEMS (Items 14 - 18) 14. ORDINANCE NO. 21.193: To amend Little Rock, Ark., Revised Code §2-230 (1988) and Little Rock, Ark., Ordinance No. 20,746 (July 9, 2013) to assure representation on the Commission on Children, Youth & Families and on the Racial & Cultural Diversity Commission, of someone associated with the Little Rock School District; to declare an emergency; and for other purposes. Staff recommends approval Synopsis: To modify the current language to assure a representative of the Little Rock School District is on the Commission for Children, Youth and Families and the Racial & Cultural Diversity Commission. 3 Little Rock Board of Directors Meeting March 15, 2016 6:00 PM 15. ORDINANCE NO. 21.194: To condemn certain structures in the City of Little Rock, Arkansas, as structural, fire and health hazards; to provide for summary abatement procedures; to direct the City Staff to take such action as is necessary to raze and remove said structures; to declare an emergency; and for other purposes. Staff recommends approval Synopsis: Five (5) residential structures in a severely dilapidated, deteriorated and/or burned condition causing a negative environmental impact on the residential neighborhoods in which it is located. All Notices have been mailed in accordance with Arkansas State Law. 16. ORDINANCE NO. 21.195: To dispense with the requirement of competitive bids and to authorize an extension of the Software Maintenance Agreement with Northrop Grumman Systems Corporation, in an amount not to exceed $183,801.00. plus taxes, for an additional one (1)-year of extended service; to declare an emergency; and for other purposes. Staff recommends approval Synopsis: This ordinance waives competitive bidding for the purchase of up to twelve (12) months of software maintenance and support for the NGIT Altaris application for the City's Computer-Aided 911 Dispatch System. 17. ORDINANCE NO. 21.196: To grant a franchise to occupy public rights-of-way and provide Telecommunications Services by Ritter Communications Holdings, Inc., and its subsidiaries (Ritter Communications); to set forth the terms and conditions for the use and rental of such rights-of-way; and for other purposes. Staff recommends approval. Synopsis: To grant a franchise to a telecommunications company to use City rights-of-way for its facilities. 18. ORDINANCE NO. 21.197: To grant a franchise to occupy public rights-of-way; to located public sculpture and other works of art within such rights-of-way and provide for access to and maintenance an upkeep of said public sculptures and art works and the public rights-of-way and other improvements located therein; to set forth the terms and conditions for the use of such rights-of-way: and for other purposes. Staff recommends approval. Synopsis: To grant a franchise to Deltic Timber Corporation to display certain sculptures in the public rights-of-way in the certain City areas. The ordinances were read a first time. Director Adcock made the motion, seconded by Director Cazort, to suspend the rules and place the ordinances on second reading. By unanimous voice vote of the Board Members present, the rules were suspended and the ordinances were read a second time. Director Adcock made the motion. seconded by Director Cazort, to suspend the rules and place the ordinances on third reading. By unanimous voice vote of the Board Members present, the rules were suspended and the ordinances were read a third time. By unanimous voice vote of the Board Members present, the ordinances were approved. By unanimous voice vote of the Board Members present, the emergency clause for Item 14 was approved. By unanimous voice vote of the Board Members present, the emergency clause for Item 15 was approved. By unanimous voice vote of the Board Members present, the emergency clause for Item 16 was approved. 4 Little Rock Board of Directors Meeting March 15, 2016 6:00 PM SEPARATE ITEMS (Item 19) 19. RESOLUTION NO. 14,310: To adopt the 2016 to 2018 Capital Improvement Program funded from the proceeds of the 3/8-Cent Capital Sales and Compensating Use Tax; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax) Staff recommends approval. Synopsis: A resolution adopting the 2016 to 2018 Sales Tax Capital Improvement Program for Streets and Drainage. Director Wright asked for an explanation regarding the Ward 6 Projects. Public Works Department Director Jon Honeywell stated that there were actually two (2) different projects on the list in the Cloverhill area. Mr. Honeywell stated that the project that was on that evening's list was for improving underground drainage on Cloverhill Road ($150,000) and the other project was for repairs on the drainage ditch ($250,000) that ran through the Cloverhill area. Mr. Honeywell stated that the total for both projects was estimated at $400.000, and that a portion of the resurfacing monies could be utilized to assist in paying for both projects. Director Wright asked if the projects could be switched to address the drainage ditch first and then address the underground drainage at a later date. Mr. Honeywell stated that the projects could be switched. Sherry Enoch. 5913 Tall Pine Boulevard: Stated that she lived in the Pecan Lakes Subdivision and thanked the Board for addressing the drainage issues in their area. Ms. Enoch stated that Pecan Lakes had some additional issues and asked how the neighborhoods would be made aware should additional monies become available. City Manager Bruce Moore reported that the plan was to discuss with staff the projects that were presented through the current process. City Manager Moore stated that there were City-wide monies (10% of the overall allocation) that had been set aside for projects that were to be considered City-wide. Billy Todd. 5912 Tall Pine Boulevard: Stated that there was run-off in the area surrounding his house, which caused the pooling of water in his neighbors back-yard. Mr. Todd stated that if there were any additional funds available, he would like to see repairs made to the drainage in his neighborhood. Mollie Irvin. 507 Deerbrook Road: Stated that according to the resolution, the drainage issue was noted as being located at 8800 Block of Barrow Road; however, that particular location was where two (2) water meters were located. Ms. Irvin stated that was a spring at the location that would run out into the street. Ms. Irvin stated that several years prior, Public Works Staff had built-up the asphalt so that the run-off would not flood the driveway of the individual whose property was located near the spring. Mr. Irvin stated that the issue with the drainage ditch was causing the most damage and would rather have that addressed before the other project. Director Wright stated that she wanted to swap out the drainage ditch project ($250,000) for the underground drainage project ($150,000) and use $100,000 from the Ward 6 Overlay Project Budget to make up the difference. Director Adcock made the motion, seconded by Director Wright, to amend the resolution to strike the 8800 Block of Barrow Road reference and add the Penbrook/Cloverhill 5 Little Rock Board of Directors Meeting March 15, 2016 6:00 PM Road Neighborhood Flooding and Rehabilitation Project. By unanimous voice vote of the Board Members present, the resolution was amended. Vera Graham. 7921 Claybrook Road: Stated that she lived in the Oxford Valley Neighborhood and their neighborhood was not included on the list; however, they had numerous flooding issues in their area. Ann Brown Marshall. 11 Deerberry Forest Circle: Stated that she lived in the Brodie Creek neighborhood and there were no requests received from their area due to the fact that they were not aware of the process. Ms. Marshall stated that she had visited with Public Works Staff and become more aware of the process. Director Richardson made the motion. seconded by Vice-Mayor Hines, to approve the resolution as amended. By unanimous voice vote of the Board Members present, the resolution was approved as amended. CITIZEN COMMUNICATION There were no cards received from individuals wanting to speak during Citizen Communication. Director Richardson made the motion, seconded by Vice-Mayor Hines, to adjourn the meeting. By unanimous voice vote of the Board Members present, the meeting was adjourned. • .4 : APPROVED: 1 1 , //: 40" i ,.. _ ice.-- � � e. . - : La gley, City Clerk Mark Stodola, Mayor 6