HomeMy WebLinkAbout20947 1 ORDINANCE NO. 20,947
2
3 AN ORDINANCE TO DISPENSE WITH COMPETITIVE BIDS; TO
4 AWARD A MAINTENANCE AGREEMENT TO MOTOROLA, INC., IN
5 THE AMOUNT OF FIVE HUNDRED THIRTY-THREE THOUSAND,
6 FOUR HUNDRED NINETY-ONE AND 90/100 DOLLARS ($533,491.90),
7 INCLUDING TAX; TO AUTHORIZE THREE (3) ADDITIONAL
8 ANNUAL EXTENSIONS OF THIS AGREEMENT AT THE DISCRETION
9 OF THE CITY MANAGER; TO DECLARE AN EMERGENCY; AND FOR
10 OTHER PURPOSES.
11
12 WHEREAS, the City has utilized a Motorola system for its emergency communications, and it has
13 been necessary to have a maintenance agreement for the system infrastructure which includes portable
14 and mobile radios used by the Little Rock Police Department; and,
15 WHEREAS, the last ordinance to authorize the maintenance contract for the Motorola system was
16 awarded to Grace Communications Company of North Little Rock, Arkansas, the only communications
17 company in the Central Arkansas area which has the trained personnel, proprietary software, and test
18 equipment readily available to properly maintain the City's radio network infrastructure and is the local
19 service provider for Motorola, Inc.; and,
20 WHEREAS, the last such contract for this service was authorized in Little Rock, Ark., Ordinance
21 No. 20,158 (September 15,2009), and it is now time to enter into another agreement; and,
22 WHEREAS, as long as it can be certified to the City Manager that Grace Communications Company
23 of North Little Rock is the only local authorized dealer available to provide this service, then an annual
24 resolution upon recommendation of the City Manager should be sufficient for the renewal of this
25 agreement;
26 NOW,THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE CITY
27 OF LITTLE ROCK,ARKANSAS:
28 Section 1. The City Manager is authorized to enter into a service agreement in the amount of Five
29 Hundred Thirty-Three Thousand, Four Hundred Ninety-One and 90/100 Dollars($533,491.90), including
30 tax, with Grace Communications Company of North Little Rock to provide maintenance to the City's 800
31 mHz Radio System.
32 Section 2. Because of the need to have a local provider of these maintenance services authorized by
33 Motorola, Inc., and Grace Communications Company of North Little Rock is the only such provider, the
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1 Board declares that it is impractical and unfeasible to submit this matter to a competitive bid process, and,
2 therefore,waives competitive bidding.
3 Section 3. As long as Grace Communications Company of North Little Rock is the only local
4 provider of maintenance services for Motorola, Inc., equipment used by the City in its 800 mHz
5 Emergency Services Equipment, an annual resolution to add an additional year to the agreement is
6 authorized by this ordinance, and to establish the consideration for such a contract, is all the legislative
7 authority required, provided the City Manager certifies to the Board of Directors that there is no other
8 local provider of this services, and provided further than no such additional agreement will be for more
9 than a one(1)-year period of time, with a limit of three(3)additional annual extensions.
10 Section 4. Funds for the specific agreement authorized by this ordinance are available in the City's
11 9-1-1-fund.
12 Section 5. Severability. In the event any portion of this ordinance is declared or adjudged to be
13 invalid or unconstitutional, such declaration or adjudication shall not affect the remaining portions of this
14 ordinance, which shall remain in full force and effect as if the portion so declared or adjudged invalid or
15 unconstitutional were not originally a part of this ordinance.
16 Section 6. Repealer. All ordinances and resolutions,and parts thereof, which are in conflict with any
17 provision of this ordinance are hereby repealed to the extent of such conflict.
18 Section 8. Emergency. The need to assure property maintenance of the 800 mHz Emergency
19 Communication System at all times is crucial to protect the public health, safety and welfare; an
20 emergency is, therefore, declared to exist and this ordinance shall be in full force and effect from and
21 after the date of its passage.
22 PASSED: November 3,2014
231 APPROVED•
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25 -�� I ` //16,-----
26 S san a gle ,City Clerk Mark Stodola,Mayor
27 A' ' ' P VE I) AS TO LEGAL FORM:
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29
30 Thomas M. Carpenter,City Attorny
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