6710 RESOLUTION NO . 6 , 710
A RESOLUTION ACCEPTING BIDS AND
AUTHORIZING THE CITY MANAGER TO
AWARD CONTRACTS FOR BULK OIL AND
SECURITY SERVICE FOR THE CITY MATERIAL
YARD COMPLEX; DECLARING EXCEPTIONAL
SITUATIONS , WAIVING COMPETITIVE
BIDDING AND AUTHORIZING THE CITY
MANAGER TO AWARD CONTRACTS FOR COM-
PUTER EQUIPMENT PREVENTATIVE MAINTE-
NANCE AND FOR THE ANNUAL CONTRACTS
FOR THE PURCHASE OF PARTS AND MAINTE-
NANCE SERVICE; AND FOR OTHER PURPOSES.
WHEREAS , an invitation to bid was duly adver-
tised and bids received pursuant thereto are attached
as exhibits for the following :
EXHIBIT A: Bulk Oil ;
EXHIBIT B : Security Service for the City
material yard; and
WHEREAS , the lowest responsible and responsive
bidders have been determined, and it is the desire of the
Board of Directors to authorize the issuance of contracts
for such purposes to the lowest responsive and responsible
bidders ; and
WHEREAS , an exceptional situation exists in the
award of a contract for the computer equipment preventative
maintenance and in the award of annual contracts for the
purchase of parts and maintenance service in that Sperry
Univac is the sole source for a contract for computer
equipment preventative maintenance service and the vendors
shown on the attached Exhibit C are each the sole source
for the parts or service shown to the right of each vendor' s
name ; and
WHEREAS , it has been determined that competitive
bidding should be waived in the award of a contract for
computer equipment preventative maintenance service and
the annual contracts for the purchase of parts and service
shown on the attached Exhibit C.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Directors of the City of Little Rock, Arkansas :
Section 1. The City Manager is hereby authorized
to enter into contracts with the bidders named on the
attached Exhibits A and B for total contract prices as
set out, the funds for which have been allocated in the
1981 budget.
Section 2 . An exceptional situation is hereby
declared to exist in the award of a contract for computer
equipment preventative maintenance and in the award of
annual contracts for purchase of parts and maintenance
service in that Sperry Univac is the sole source for a
contract for computer equipment preventative maintenance
service and the vendors shown on the attached Exhibit C
are each the sole source for the parts or service shown
to the right of each vendor' s name.
Section 3. Competitive bidding is hereby
waived in the awarding of a contract for computer equip-
ment preventative maintenance and annual contracts for
the purchase of parts and maintenance service.
Section 4. The City Manager is hereby authorized
to award a contract to Sperry Univac for a total contract
price not to exceed FIFTY-EIGHT THOUSAND DOLLARS ($58, 000. 00) ,
the funds for which have been allocated in the 1981 budget.
Section 5 . The City Manager is hereby authorized
to enter into the annual contracts for the purchase of
parts and maintenance service with the vendors shown in
the attached Exhibit C, the funds for which have been
allocated in the 1981 budget .
Section 6. The bulk oil and the security service
for the City material yard to be purchased hereby shall
comply with the bidding specifications .
-2-
Section 7 . Upon receipt of the parts or service
to be purchased by the contracts authorized herein or from
time to time as may be required, the City Manager and
the Director of Finance are hereby authorized and directed
to issue the necessary warrants in payment of the contract
price.
Section 8. This resolution shall be in full
force and effect from and after its adoption and approval .
ADOPTED: December 15 , 1981
ATTEST: APPROVED• /
LER ]' • 'OR
-3-
•
CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE December 1 , 1981
DESCRIPTION: RECOMMENDATION:
Bulk Oil XX ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Twin City Oil
3519 E_ Broadway
No. Little Rock, AR 72114
BID PROCESS:
xx LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
DISCUSSION:
OTHER (EXPLAIN)
Recommend award to low bidder. This FUNDING•
award will furnish 12,000 gallons of
oil for immediate delivery and establish FUND: General/Street
a contract whereby the City may purchase OPERATING ET SPECIAL PROJECT
up to 12,000 additional gallons for de-
livery until December 31, 1982. AMOUNT BUDGETED: Annual Purchase Order
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: Various - 2.06
AMOUNT OF PURCHASE:
$,dual Purchase Order, not to exceed budget
BID NO C1056
DATED: November 30, 1981
Certified By: Jerry Paul , CPPO
Purchasing Agent
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CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE December L, 1981
DESCRIPTION: RECOMMENDATION:
Security Service for The City Material gg ACCEPT
Yard Complex
WAIVE COMPETITIVE BIDDING
VENDOR: Arkansas Valley Security
1509 S. Fillmore
Little Rock, AR 72204
BID PROCESS:
xx LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
DISCUSSION:
OTHER (EXPLAIN)
Recommend award to low bid. Contract FUNDING'
period: January 1, 1982 to December
31, 1982. Estimated purchases: $15,000.00. FUND: General
OPERATING EJ SPECIAL PROJECT ❑
AMOUNT BUDGETED: Annual Purchase Order
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: 182-1420-6.08
AMOUNT OF PURCHASE:
$ Annual Purchase Order, not to exceed budget
BID NO: c1063
DATED: December 1, 1981
Certified By: Jerry Paul, CPPO
Purchasing Agent
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CITY OF LITTLE ROCK
.PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE November 16, 1981
DESCRIPTION: RECOMMENDATION:
COMPUTER EQUIPMENT PREVENTATIVE ACCEPT
MAINTENANCE CONTRACT
XXX WAIVE COMPETITIVE BIDDING
Contract Period: From January 1, 1982
to December 31, 1982 VENDOR:--- Sperry Univac
Annual Rate: Approximately $51 ,500.00 2722 Michelson Drive
Irvine, CA 72664
BID PROCESS:
LOW BID
Xxx OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
DISCUSSION: NEGOTIATED
OTHER (EXPLAIN)
This maintenance agreement is a single
source item and shall not exceed the FUNDING:
budget of the using department. FUND: General
This award and agreement shall cover OPERATING 0 SPECIAL PROJECT ❑
additional equipment purchased or AMOUNT BUDGETED: 558.000.00
added to the City computer system
and the contract will not exceed APPROP. OR TRANS. REQUIRED: None
$58,000 (the amount budgeted) for ACCOUNT NUMBER: 1300-4.12
this purpose.
AMOUNT OF PURCHASE:
$ Not to exceed $58,000.00
BID NO WAIVED
DATED:
Certified By: Jerry Paul , CPPO
Purchasing Agent
CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE November 16, 1981
DESCRIPTION: RECOMMENDATION:
Annual contracts for the purchase of parts
and maintenance service. ACCEPT
Only Source Vendors x WAIVE COMPETITIVE BIDDING
Period; January 1, 1982 to December 31, 1982 VENDOR: Various
•
(See attached listing)
BID PROCESS:
LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
DISCUSSION:
OTHER (EXPLAIN)
Whereas, the materials, equipment, and service ,
FUNDING:
set forth herein, are of a type and nature that
FUND: General/Street
issuance of Invitations for competitive bids, OPERATINGrx SPECIAL PROJECT ❑
in the opinion of the Purchasing Division, AMOUNT BUDGETED: Annual Purchase Order
APPROP. OR TRANS. REQUIRED: None
would not improve our position as nothing ACCOUNT NUMBER: 4.04 & 4.06
could be gained; and, therefore, the City
Manager recommends that competitive bids be AMOUNT OF PURCHASE:
$ Annual Purchase Order Not to exceed budget
waived and that awards be made based upon the
BID NO: Waived
written quotations and proposals of the re- DATED:
spective supplier of materials, equipment, and/
or service. See Attached Listing
Certified By: Jerry Paul, CPPO
Purchasing Agent
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