6686 t1Y"�
RESOLUTION NO. 6 , 686
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXTEND THE CONTRACT FOR MAINTENANCE FOR
THE CITY OF LITTLE ROCK COMMUNICATIONS
EQUIPMENT ; WAIVING COMPETITIVE BIDDING
IN THE EXTENSION OF THE CONTRACT FOR
LITTLE ROCK COMMUNICATIONS EQUIPMENT;
DECLARING AN EXCEPTIONAL SITUATION;
AUTHORIZING THE CITY MANAGER TO AWARD
A CONTRACT FOR TIRES ; AND FOR OTHER
PURPOSES.
WHEREAS, an exceptional situation exists in the
extension of the contract for maintenance of the City of
Little Rock communications equipment in that the City is in
the process of changing its communications system and
Central Arkansas Systems is installing the new system; and
WHEREAS , Central Arkansas Systems has agreed to
extend its present maintenance contract with the City until
the new system is accepted without any increase in cost to
the City; and
WHEREAS , it has been determined that competitive
bidding should be waived; and
WHEREAS , invitations to bid were duly advertised
and bids received pursuant thereto are attached as exhibits
for passenger vehicle radial tires ; and
WHEREAS , Roberts Brothers was awarded a contract
on July 7, 1981 , by Resolution No. 6617 for the contract
for passenger vehicle steel-belted radial tires ; however,
they have informed the Purchasing Division that they no longer
produce such tires ; and
WHEREAS , the lowest responsible and responsive
bidders were determined, and it is the desire of the Board
of Directors to authorize the issuance of a contract for the
tires to the next lowest responsive and responsible bidders ;
and
NOW, THEREFORE , BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS :
Section 1. The City Manager is authorized to
enter into a contract with the bidder named on the attached
exhibit for passenger vehicle tires for a total contract
price as set out , the funds for which have been allocated
in the 1981 budget .
Section 2 . An exceptional situation is hereby
declared to exist in the extension of the contract for main-
tenance of City of Little Rock' s communications equipment in
that the City is in the process of changing its communications
system and Central Arkansas Systems is installing the new
system.
Section 3 . Competitive bidding is hereby waived in
the extension of the maintenance contract for the City of
Little Rock' s communications equipment .
4
Section 4. The City Manager is hereby authorized
to extend the contract with Central Arkansas Systems for
maintenance of communications equipment .
Section S . All items or work to be purchased herein
shall comply with the bidding or proposal specifications .
Upon receipt of the items or from time to time as may be
required, the City Manager and the Director of Finance are
hereby authorized and directed to issue the necessary warrants
in payment of the contract price .
Section 6 . This Resolution shall be in full force
and effect from and after its adoption and approval.
ADOPTED: November 3 , 1981
ATTEST: APPROVED
C
-2-
•
CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE October 12, 1981
DESCRIPTION: RECOMMENDATION:
Maintenance for Communications Equipment ACCEPT
x WAIVE COMPETITIVE BIDDING
VENDOR: Central Arkansas Communications
2424 Pike Avenue
North Little Rock, AR
BID PROCESS:
LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
DISCUSSION:
OTHER (EXPLAIN)
Central Arkansas Communications Service FUNDING•
Inc. has agreed to extend it's contract
with the City of Little Rock for FUND: General
communications equipment maintenance for OPERATING Ejj SPECIAL PROJECT ED
one year at the same price charged in 1978.
AMOUNT BUDGETED: Annual Purchase Order
Estimated annual expenditure is $35,000. APPROP. OR TRANS. REQUIRED• None
See attached memorandum from Melvin White. ACCOUNT NUMBER: Various 4.05
AMOUNT OF PURCHASE:
$ Annual Purchase Order not to exceed budget
BID NO: WAIVED
DATED:
Certified By: Jerry Paul
Purchasing Agent
,
MEMORANDUM
CITY OF LITTLE ROCK
TO: Jerry Paul , Purchasing gent
FROM: Melvin White , Directo f General Services
DATE: October 8 , 1981
SUBJECT: Radio Maintenance /
Our Radio Maintenance Contract expires October 28 , 1981.
Since we are in the process of changing over our radio
system and since Central Arkansas Communications is the
company that is installing the new system and since it
would be difficult for anyone else to maintain this
equipment under the circumstances , I talked with Ben
Overby in regard to extending our present contract until
such time as the installation of the new system has been
completed. See attached letter from Mr. Overby.
Central Arkansas Communications is under contract with
Motorola to maintain the new system for one year.
It is my recommendation that we extend the contract.
Thank you for your usual cooperation.
MW/lp
Attachment
CENTRAL ARKANSAS
COMMUNICATIONS SERVICE, INC.
2424 PIKE AVENUE . P.O. BOX 1087 • NORTH UTTLE ROCK ARKANSAS 72115
OCT 8 1981
October 6, 1981 DEPARTMENT OF
GENERAL SERVICES
City of Little Rock
Communications Division
Melvin Vhite
City Hall
Little Rock, Arkansas 72201
Dear Mr. Vhite:
Confirming our telephone conversation with you concernin;
maintenance of communications equipment, we will be glad to
e:::tend your precent raaintenance contract until the ueN
system is accepted without any increase in cost Lo the City
of Little Rock.
4g;7'T in_cere ly,
3enj rn F. Overbey
President
BFO/v 1w •
CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE October 16, 1981
DESCRIPTION: RECOMMENDATION:
Reaward of Group A: Passenger Vehicle Steel X ACCEPT
belted radial tires, Bid C1029 WAIVE COMPETITIVE BIDDING
VENDOR: B.F.Goodrich Tire Center
424 Broadway
Little Rock, AR 72201
BID PROCESS:
X LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
DISCUSSION:
OTHER (EXPLAIN)
Roberts Brothers was awarded Group A of Bid FUNDING'
C1029 July 7, 1981 per Resolution No 6617.
They have informed the Purchasing Division FUND: General/Street
that these tires are no longer in production. �
T
ED
he Purchasing Division and General Services OPERATING 1.:J SPECIAL PROJECT
recommend award of this group to next low bidder. AMOUNT BUDGETED: Annual Purchase Order
Estimated purchases for remainer of contract APPROP. OR TRANS. REQUIRED: None
period is $14,000.00 '
ACCOUNT NUMBER: Various
AMOUNT OF PURCHASE:
$ Annual Purchase Order Not to Exceed Budget
BID NO: C1029
DATED: June 11, 1981
Certified By: Jerry Paul,CPPO
Purchasing Agent
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