6678 X
RESOLUTION NO. 6, 678
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
AWARD A CONTRACT FOR IMPROVEMENTS TO THE
LITTLE ROCK POLICE DEPARTMENT COMMUNICATIONS
CENTER; WAIVING COMPETITIVE BIDDING; DECLARING
AN EXCEPTIONAL SITUATION; AND FOR OTHER PURPOSES .
WHEREAS , an exceptional situation exists in
the purchase of improvements for the Little Rock Police Depart-
ments Communications Center in that there is a time restriction
due to the date on which the communication center must be com-
pleted; and
WHEREAS , written proposals were requested in lieu of
formal bids due to time restrictions ; and
WHEREAS , two local vendors responded to the solicitation
for proposals ; and
WHEREAS , written proposals received pursuant to proposal
solicitation are attached as exhibits ; and
WHEREAS , it has been determined that competitive bidding
should be waived; and
WHEREAS , the most responsive proposal has been determined
and it is the desire of the Board of Directors to authorize the
issuance of the contract for improvements to the Little Rock
Police Department Communications Center to the most responsive
bidder in that a steel and carpeted floor is needed for the Center
rather than a vinyl asbestos floor as proposed by the apparent
low proposal .
NOW, THEREFORE , BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK, ARKANSAS :
Section 1. The City Manager is hereby authorized to
enter into a contract with Shannon King Company as shown on
the attached exhibit for a total contract price as set out , the
funds for which have been allocated in the 1981 budget.
Section 2 . An exceptional situation is hereby declared
to exist in the purchase of improvements for the Little Rock
Police Department Communications Center in that there is a time
restriction due to the date on which the communication center
must be completed.
Section 3. All work to be purchased hereby shall comply
with proposal specifications . Upon completion of the work or
from time to time as may be required, the City Manager and the
Director of Finance are hereby authorized and directed to issue
the necessary warrants in payment of the contract price.
Section 4. This Resolution shall be in full force and
effect from and after its adoption and approval.
ADOPTED: October 20, 1981
ATTEST:C yi / APPROVED
f IT C E' / MAYOR
-2-
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CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE October 2, 1981
TE
DESCRIPTION: RECOMMENDATION:
ACCEPT
Furnish and install Linskey Mark 41 steel X WAIVE COMPETITIVE BIDDING
computer room floor panel system and free
lay carpet in the police department radio
room. VENDOR: Shannon KinCo,
1711 E. 14
Little Rock , Ar.
BID PROCESS:
LOW BID
X OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
DISCUSSION: X OTHER (EXPLAIN) Written Proposals
Request written proposals be accepted in l i;e.0
of formal bid process due to November 1 , 1921 FUNDING:
time restriction, imposed by date for commun- FUND: 599.-8710-6.01
ication computer set-up.
OPERATING 0 SPECIAL PROJECT El
Informal proposals were solicited, two (2) 1 AMOUNT BUDGETED: $35,000.00
local vendors responded.
APPROP® OR TRANS. REQUIRED:
Matt C. Water, the apparent low bidder, proposed ACCOUNT NUMBER: 599-8710.-6.01
a vinyl asbestos tile floor with a delivery of
8 - 12 weeks . ($9,445.00)
AMOUNT OF PURCHASE:
Shannon annon King Co. proposed steel and carpeted 9,975.00
floor, as requested, with immediate delivery ___..
and installation. ($9,975.00)
BID NO; Written Proposals.
DATED: October 2, 1981
Certified By: Jerry Paul
Purchasing Agent
r
rD�Q��I� Page No. of Pages
i � ttnnart ttn Co .
Building Products
QUOTE #1 62-81
PROPOSAL SUBMITTED TO PHONE DATE
City of Little Rock; Arkansas October 2, 1981
STREET JOB NAME
Radio Room
CITY,STATE AND ZIP CODE JOB LOCATION
L� tt1P Rork Ar_ 72707 Police Station
ARCHITECT DATE OF PLANS JOB PHONE
We hereby submit specifications and estimates for:
Me._propnse _.t.o. furnish and_i sta],_1..._.a._Liskey__._Mark_._41 Steel_Computer room
fl rpar>el sys tem and free lay carpet in the radio room for the sum of
_- 9,975,00 ._
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(Mir propose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
AS SPECIFIED ABOVE dollars ($ see above )•
Payment to be made as follows:
All material Is guaranteed to be as specified. Alt work to be completed Ina J -
workmanlike manner according to standard practices. Any alteration or Authorized %
deviation from above specifications involving extra costs will be executed j ( '
1Safnat'ure �i'Z�,� ��
only upon written orders, and will become an extra charge over and above j v
the estimate. All agreements contingent upon strikes, accidents or delays �/.Note: This proposal may be /
beyond our control. Owner to carry fire, tornado and other necessary withdrtawn by us if not accepted within 30 ` /
days.
insurance. Our workers are fully covered by Workmen's Compensation
Insurance.
rcAccrpiance of Proposal-The above prices, specifications
and conditions are satisfactory and are hereby accepted.You are authorized Signature
Jto do the work as specified. Payment will be made as outlined above.
Signature
Date of Acceptance:
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QUOTATION
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Matt C.Waters Co. Inc.
Contractors - Distributors POST OFFICE BOX 3291,LITTLE ROCK,ARKANSAS 72203
�\. . (AREA CODE 501)374-7172,374-6965
September 22, 1981
Mr. Elton Wooten
City of Little Rock
Little Rock, Arkansas 72201
RE: RADIO ROOM REMODEL
Dear Mr. Wooten:
In accordance with plans submitted by you, we quote as follows:
1. To furnish and install Donn Wood-Cor 24" x 24" computer room access
floor with vinyl asbestos floor tile, our price is EIGHT THOUSAND
FIVE HUNDRED AND FIFTY DOLLARS ($8,550.00).
Delivery of this item is 8 to 12 weeks.
As an alternate proposal, we quote to furnish Westinghouse 24" x 24"
panels with MICARTA high pressure laminate for the sum of NINE THOUSAND
FOUR HUNDRED AND FORTY FIVE DOLLARS ($9,445.00).
Delivery of this item is 1 week to 10 days.
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2. To furnish and install partitions using HOMOSOTE burlap panels for the
sum of FIVE THOUSAND FOUR HUNDRED AND FIVE DOLLARS ($5,405.00).
This figure includes paint (or stain) of doors and trim and includes
furnishing and installing folding doors.
3. To furnish and install 24" x 48" x 5/8" Class "A" incombustible lay-in
Ceilings (no batt insulation) for the sum of EIGHT HUNDRED AND FIFTY
DOLLARS ($850.00).
If 3i" batt insulation is desired, add $245.00.
If 6" batt insulation is desired, add $325.00.
Very truly yours,
MATT C. WATERS COMPANY, INC.
/7F1,-a-
Terms. F O Matt C. Waters
aw.,�...w -_ -_w Delivery _ — --- -...._ -_
CONDITIONS
I. Thle quotation b subject to acceptance within 30 days. 2. Quotations are considered binding only when occoatsd and trod
the home office, 1. An order based on this quotation will be accepted with the distinct understanding that the wlisr shell do a.a duly � Insure
deth�ery at t e time doslred by buyer; however, ws will rot ber responsible for dtlods beyond out control. 4. Sales toxin, wFwro r by low, be
A 6oace famished on any order bawd an tthie quotation ors returnobye for credit only o faller hho,outti hrrithhg. added.
MATT C. WATERS CO., INC.
ACCEPTED-_.._...____..._____ __-______-- -__—__��-. __— ---Eby-------
@� Title