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6678 X RESOLUTION NO. 6, 678 A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD A CONTRACT FOR IMPROVEMENTS TO THE LITTLE ROCK POLICE DEPARTMENT COMMUNICATIONS CENTER; WAIVING COMPETITIVE BIDDING; DECLARING AN EXCEPTIONAL SITUATION; AND FOR OTHER PURPOSES . WHEREAS , an exceptional situation exists in the purchase of improvements for the Little Rock Police Depart- ments Communications Center in that there is a time restriction due to the date on which the communication center must be com- pleted; and WHEREAS , written proposals were requested in lieu of formal bids due to time restrictions ; and WHEREAS , two local vendors responded to the solicitation for proposals ; and WHEREAS , written proposals received pursuant to proposal solicitation are attached as exhibits ; and WHEREAS , it has been determined that competitive bidding should be waived; and WHEREAS , the most responsive proposal has been determined and it is the desire of the Board of Directors to authorize the issuance of the contract for improvements to the Little Rock Police Department Communications Center to the most responsive bidder in that a steel and carpeted floor is needed for the Center rather than a vinyl asbestos floor as proposed by the apparent low proposal . NOW, THEREFORE , BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS : Section 1. The City Manager is hereby authorized to enter into a contract with Shannon King Company as shown on the attached exhibit for a total contract price as set out , the funds for which have been allocated in the 1981 budget. Section 2 . An exceptional situation is hereby declared to exist in the purchase of improvements for the Little Rock Police Department Communications Center in that there is a time restriction due to the date on which the communication center must be completed. Section 3. All work to be purchased hereby shall comply with proposal specifications . Upon completion of the work or from time to time as may be required, the City Manager and the Director of Finance are hereby authorized and directed to issue the necessary warrants in payment of the contract price. Section 4. This Resolution shall be in full force and effect from and after its adoption and approval. ADOPTED: October 20, 1981 ATTEST:C yi / APPROVED f IT C E' / MAYOR -2- • CITY OF LITTLE ROCK PURCHASING AWARD OF BIDS OR SERVICES FACT SHEET DATE October 2, 1981 TE DESCRIPTION: RECOMMENDATION: ACCEPT Furnish and install Linskey Mark 41 steel X WAIVE COMPETITIVE BIDDING computer room floor panel system and free lay carpet in the police department radio room. VENDOR: Shannon KinCo, 1711 E. 14 Little Rock , Ar. BID PROCESS: LOW BID X OTHER THAN LOW BID PROFESSIONAL SERVICES: LOW BID NEGOTIATED DISCUSSION: X OTHER (EXPLAIN) Written Proposals Request written proposals be accepted in l i;e.0 of formal bid process due to November 1 , 1921 FUNDING: time restriction, imposed by date for commun- FUND: 599.-8710-6.01 ication computer set-up. OPERATING 0 SPECIAL PROJECT El Informal proposals were solicited, two (2) 1 AMOUNT BUDGETED: $35,000.00 local vendors responded. APPROP® OR TRANS. REQUIRED: Matt C. Water, the apparent low bidder, proposed ACCOUNT NUMBER: 599-8710.-6.01 a vinyl asbestos tile floor with a delivery of 8 - 12 weeks . ($9,445.00) AMOUNT OF PURCHASE: Shannon annon King Co. proposed steel and carpeted 9,975.00 floor, as requested, with immediate delivery ___.. and installation. ($9,975.00) BID NO; Written Proposals. DATED: October 2, 1981 Certified By: Jerry Paul Purchasing Agent r rD�Q��I� Page No. of Pages i � ttnnart ttn Co . Building Products QUOTE #1 62-81 PROPOSAL SUBMITTED TO PHONE DATE City of Little Rock; Arkansas October 2, 1981 STREET JOB NAME Radio Room CITY,STATE AND ZIP CODE JOB LOCATION L� tt1P Rork Ar_ 72707 Police Station ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for: Me._propnse _.t.o. furnish and_i sta],_1..._.a._Liskey__._Mark_._41 Steel_Computer room fl rpar>el sys tem and free lay carpet in the radio room for the sum of _- 9,975,00 ._ • (Mir propose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: AS SPECIFIED ABOVE dollars ($ see above )• Payment to be made as follows: All material Is guaranteed to be as specified. Alt work to be completed Ina J - workmanlike manner according to standard practices. Any alteration or Authorized % deviation from above specifications involving extra costs will be executed j ( ' 1Safnat'ure �i'Z�,� �� only upon written orders, and will become an extra charge over and above j v the estimate. All agreements contingent upon strikes, accidents or delays �/.Note: This proposal may be / beyond our control. Owner to carry fire, tornado and other necessary withdrtawn by us if not accepted within 30 ` / days. insurance. Our workers are fully covered by Workmen's Compensation Insurance. rcAccrpiance of Proposal-The above prices, specifications and conditions are satisfactory and are hereby accepted.You are authorized Signature Jto do the work as specified. Payment will be made as outlined above. Signature Date of Acceptance: • QUOTATION • Matt C.Waters Co. Inc. Contractors - Distributors POST OFFICE BOX 3291,LITTLE ROCK,ARKANSAS 72203 �\. . (AREA CODE 501)374-7172,374-6965 September 22, 1981 Mr. Elton Wooten City of Little Rock Little Rock, Arkansas 72201 RE: RADIO ROOM REMODEL Dear Mr. Wooten: In accordance with plans submitted by you, we quote as follows: 1. To furnish and install Donn Wood-Cor 24" x 24" computer room access floor with vinyl asbestos floor tile, our price is EIGHT THOUSAND FIVE HUNDRED AND FIFTY DOLLARS ($8,550.00). Delivery of this item is 8 to 12 weeks. As an alternate proposal, we quote to furnish Westinghouse 24" x 24" panels with MICARTA high pressure laminate for the sum of NINE THOUSAND FOUR HUNDRED AND FORTY FIVE DOLLARS ($9,445.00). Delivery of this item is 1 week to 10 days. • 2. To furnish and install partitions using HOMOSOTE burlap panels for the sum of FIVE THOUSAND FOUR HUNDRED AND FIVE DOLLARS ($5,405.00). This figure includes paint (or stain) of doors and trim and includes furnishing and installing folding doors. 3. To furnish and install 24" x 48" x 5/8" Class "A" incombustible lay-in Ceilings (no batt insulation) for the sum of EIGHT HUNDRED AND FIFTY DOLLARS ($850.00). If 3i" batt insulation is desired, add $245.00. If 6" batt insulation is desired, add $325.00. Very truly yours, MATT C. WATERS COMPANY, INC. /7F1,-a- Terms. F O Matt C. Waters aw.,�...w -_ -_w Delivery _ — --- -...._ -_ CONDITIONS I. Thle quotation b subject to acceptance within 30 days. 2. Quotations are considered binding only when occoatsd and trod the home office, 1. An order based on this quotation will be accepted with the distinct understanding that the wlisr shell do a.a duly � Insure deth�ery at t e time doslred by buyer; however, ws will rot ber responsible for dtlods beyond out control. 4. Sales toxin, wFwro r by low, be A 6oace famished on any order bawd an tthie quotation ors returnobye for credit only o faller hho,outti hrrithhg. added. MATT C. WATERS CO., INC. ACCEPTED-_.._...____..._____ __-______-- -__—__��-. __— ---Eby------- @� Title