6662 RESOLUTION NO. 6 ,662
A RESOLUTION ACCEPTING BIDS AND AUTHO-
RIZING THE CITY MANAGER TO AWARD CONTRACTS
FOR VEHICLE FILTERS , POLICE UNIFORMS ,
VETERINARY CARE FOR ZOO ANIMALS , THE 20TH
AND SCHILLER DRAINAGE PROJECT, AND FOR
COMPUTER EQUIPMENT; DECLARING AN EXCEPTIONAL
SITUATION AND WAIVING COMPETITIVE BIDDING
IN THE CASE OF THE PURCHASE OF COMPUTER
EQUIPMENT; AND FOR OTHER PURPOSES .
WHEREAS, invitations to bid were duly advertised and bids
received pursuant thereto are attached as exhibits for the
following:
Exhibit A. Vehicle Filters
Exhibit B. Police Uniforms
Exhibit C. Veterinary Care for the Zoo Animals
Exhibit D. 20th and Schiller Streets Drainage
Project ; and
WHEREAS , the lowest responsible and responsive bidders
have been determined, and it is the desire of the Board of
Directors to authorize the issuance of contracts for such
purposes to the lowest responsive and responsible bidders ; and
WHEREAS , an exceptional situation exists in the purchase
of computer equipment to implement computer aided dispatch for
the Police and Fire Departments in that Sperry-Univac is a sole
source for equipment compatible with the existing City computer
system.
NOW, THEREFORE , BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK, ARKANSAS :
Section 1. The City Manager is authorized to enter into
contracts with the bidders named on the attached exhibits for
total contract prices as set out , the funds for which have been
allocated in the 1981 budget.
Section 2 . An exceptional situation is hereby declared
to exist in the purchase of computer equipment to implement
computer aided dispatch for the Police and Fire Departments
in that Sperry-Univac is a sole source for equipment compatible
with the existing City computer system.
Section 3. Competitive bidding is hereby waived in
the purchase of computer equipment to implement computer aided
dispatch.
Section 4. The City Manager is hereby authorized to
award a contract to Sperry-Univac for computer equipment.
Section 5 . All items or work to be purchased herein
shall comply with the bidding specifications . Upon receipt of
the items or from time to time as may be required, the City
Manager and the Director of Finance are hereby authorized and
directed to issue the necessary warrants in payment of the
contract price.
Section 6 . This Resolution shall be in full force and
effect from and after its adoption.
ADOPTED: September 15 , 1981
ATTEST: 92%ya, APPROVED:
City Mayor
•
CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE August 28, 1981
DESCRIPTION: Annual contract for vehicle filters.
RECOMMENDATION:
x ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Arkla Chemical Corp.
7020 Asher Ave.
Little Rock, Ar.
BID PROCESS:
LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
DISCUSSION: It is recommended that the low bid OTHER (EXPLAIN)
submitted by AIMS of St. Louis, Mo.
be rejected and the award be made to FUNDING'
the second low ARKLA. The terms of
the bid required that the successful FUND: General & Street
bidder must be able to call on all OPERATING 0 SPECIAL PROJECT El
city ordering points at least once a
week they must also have a local AMOUNT BUDGETED: Annual Purchase Order
ordering point. A firm doing business APPROP. OR TRANS. REQUIRED: None
in St. Louis, Mo. cannot facilitate
the cities needs. The yearly estimat- ACCOUNT NUMBER: 181/281-Various
ed value of this contract is approxi-
mately $30,000.
AMOUNT OF PURCHASE:
$ Annual Purchase Order Not To Exceed Budget
BID NO: C1006R
DATED: 8/21/81
Certified By: Jerry Paul
Purchasing Agent
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CITY OF LITTLE ROCK
PURCHA SING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE September 3, 1981
DESCRIPTION:
RECOMMENDATION:
ANNUAL CONTRACT FOR POLICE UNIFROMS x ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Various See Abstract of Bids
BID PROCESS:
X LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
DISCUSSION: NEGOTIATED
OTHER (EXPLAIN)
Recommend Award to low bidder meeting specific- FUNDING:
ations.
Exceptions: FUND. General
Award Item #1 to Farriors: Schneiders bid an OPERATING �x SPECIAL PROJECT [J
alternate jacket that does not match current
stock. AMOUNT BUDGETED: ANNUAL PURCHASE ORDER
Award Item #35 to Farriors: Farriors was APPROP. OR TRANS. REQUIRED: NONE
awarded all shirts, and these chevrons must
be sewed onto these shirts. ACCOUNT NUMBER: 181-VARIOUS-2.02
Award Item #39 to Farriors: Farriors was
awarded all other pins, this will make it
easier for the Police Dept. to order all from AMOUNT OF PURCHASE:
one Vendor. $ Annual Purchase Order Not to Exceed Budget
Award Item #10A-10I all or none.
BID NO C1045
DATED: September 1, 1981
Certified By: Jerry Paul
Purchasing Agent
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CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE August 31, 1981
DESCRIPTION: Veterinary Care for Zoo Animals RECOMMENDATION:
x ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Marilynn Baeyens DVM
12313 Pleasant Forest Dr.
Little Rock, AR 72212
BID PROCESS:
x LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
DISCUSSION: Recommend award to low bidder. OTHER (EXPLAIN)
Contract period to August 31, 1982,
FUNDING:
FUND: General
OPERATING ❑x SPECIAL PROJECT ❑
AMOUNT BUDGETED: Annual Purchase Order
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: 181-3130-5.07
AMOUNT OF PURCHASE:
$ Annual Purchase Order
Not to Exceed Budget
BID NO: C1050
DATED: August 31, 1981
Certified By: Jerry Paul
Purchasing Agent
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CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
:ACT SHEET DATE September 8, 1981
DESCRIPTION: 6th Year CDBG-City Joint Venture, RECOMMENDATION:
Storm Drainage (W. 20th & Schiller).
x ACCEPT
This work consist of approximately WAIVE COMPETITIVE BIDDING
1,400 linear feet of new storm sewer
pipe, with necessary accompanying
curb inlets and junction boxes. VENDOR: R&R Construction
Hensley, Ar.
BID PROCESS:
x LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
DISCUSSION: It is recommended that the low bid NEGOTIATED
submitted by R&R Construction for OTHER (EXPLAIN)
$80,297.65 be accepted. The engineers FUNDING:
estimate for this project was $89,834.
The account for this proram currentl FUND: CDBC
has a balance of $1,800,000. OPERATING Er SPECIAL PROJECT
AMOUNT BUDGETED: See Discussion
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: 6100-3.02
AMOUNT OF PURCHASE:
$ Not to exceed $100,000.
BID NO: 1217
DATED: 9-4-81
Certified By: Jerry Paul
Purchasing Agent
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CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE 9/3/81
DESCRIPTION: Upgrade of the current computer RECOMMENDATION:
system.
(2) ea . V77-800 Computers with x ACCEPT
communications hardware .
X WAIVE COMPETITIVE BIDDING
VENDOR: Sperry-Univac MCO
7540 LBJ Freeway
Dallas , Tx .
BID PROCESS:
LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
DISCUSSION: This is equipment required to
implement computer aided dis- OTHER (EXPLAIN)
patch for the Police and Fire FUNDING'
Departments in conjunction wit
the radio system purchased fro. FUND: General Bond
Motorola . OPERATING cJ SPECIAL PROJECT
It is recommended that we award
this contract to Sperry-Univac AMOUNT BUDGETED:L79 _ 758 . 56
MCO as an only source . This APPROP. OR TRANS. REQUIRED:None
equipment is an integral part
of our existing computer system ACCOUNT NUMBER: 599-3204-7 . 12
and Sperry-Univac is the only
source . The estimated cost of
this contract is $77 , 522 . 50 . AMOUNT OF PURCHASE:
$ Not to exceed budget
BID NO N/A
DATED:
Certified By: Jerry Paul
Purchasing Agent