6631 RESOLUTION NO. 6 , 631
A RESOLUTION ACCEPTING THE BID OF LITTLE
ROCK DODGE FOR A VAN FOR THE EAST LITTLE
ROCK COMPLEX; AUTHORIZING THE CITY MANAGER
TO PURCHASE A VAN FROM CDBG FUNDS ; WAIVING
COMPETITIVE BIDDING; DECLARING AN EXCEPTIONAL
SITUATION; AND FOR OTHER PURPOSES .
WHEREAS , it has been recommended that a van for the
East Little Rock Complex be purchased from Little Rock Dodge
which has a contract with the State of Arkansas for such vehicles ;
and
WHEREAS , Little Rock Dodge has offered a van at the bid
price given to the State on February 16 , 1981 ; and
WHEREAS , an exceptional situation exists in the purchase
of a van for the East Little Rock Complex in that area dealers
other than Little Rock Dodge cannot guarantee delivery until
the 1982 model year and , therefore , it has been determined that
competitive bidding should be waived.
NOW, THEREFORE , BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK, ARKANSAS :
Section 1 . An exceptional situation is hereby declared
to exist in the case of the purchase of a van for the East Little
Rock Complex in that Little Rock has a contract with the State
of Arkansas for such vehicles and has offered a van at the bid
price given to the State on February 16 , 1981 , and other area
dealers cannot guarantee delivery until the 1982 model year .
Section 2. Competitive bidding is hereby waived in the
purchase of a van for the East Little Rock Complex.
Section 3 . The City Manager is hereby authorized to
purchase a van from Little Rock Dodge for a total contract price
as set out on the attached exhibit , the funds for which are
CDBG funds .
Section 4. Upon receipt of the van or from time to time
as may be required, the City Manager and the Director of Finance
are hereby authorized and directed to issue the necessary warrants
in payment of the contract price .
Section 5 . This resolution shall be in full force and
effect from and after its adoption and approval .
ADOPTED: August 4 , 1981
ATTES / ' �•���i i APPROVED:
Asst. ity Cler Acting Mayor
CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE July 21, 1981
DESCRIPTION: 15 Passanger Van. RECOMMENDATION:
ACCEPT
X WAIVE COMPETITIVE BIDDING
VENDOR:Little Rock Dodge
5809 So. University
Little Rock, Aro
BID PROCESS:
X LOW BID-STATE CONTRACT SF-81-815
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
DISCUSSION: It is recommended that this vehicle OTHER (EXPLAIN)
be bought from the state contract
which avails itself to the city.
Purchasing contacted several area FUNDING:
dealers and couldn't get a guarantee FUND'' CDBG
on delivery until the 1982 model
year. The price given by Little Rock OPERATING 13 SPECIAL PROJECT
Dodge was their bid price to the AMOUNT BUDGETED: $21,731 (Current Balance)
state on February 16, 1981. Compar-
able models would sell for approx- APPROP. OR TRANS. REQUIRED: None
imatly $11,200 at this date. ACCOUNT NUMBER: 78/3608-6.08
AMOUNT OF PURCHASE:
$ 10,460.00
BID NO:N/A
DATED: N/A
Certified By: Jerry Paul
Purchasing Agent