6540 j r ,
RESOLUTION NO. 6 , 540
A RESOLUTION ACCEPTING BIDS AND AUTHORIZING
THE CITY MANAGER TO AWARD CONTRACTS FOR
EQUIPMENT FOR THE FIRE DEPARTMENT, REPLACEMENT
PARTS FOR THE TRAFFIC SIGNAL SYSTEM TIRE
RECAPPING, FOR PROPERTY INSURANCE FOR
CITY-OWNED STRUCTURES AND ROOFING REPAIRS
FOR CERTAIN CITY-OWNED BUILDINGS; WAIVING
COMPETITIVE BIDDING IN THE AWARD OF A
CONTRACT FOR REPLACEMENT PARTS FOR THE
CITY' S COMPUTERIZED TRAFFIC SIGNAL SYSTEM;
DECLARING AN EXCEPTIONAL SITUATION
IN THE CASE OF PURCHASE OF REPLACEMENT PARTS
FOR THE CITY' S COMPUTERIZED TRAFFIC SIGNAL
SYSTEM; AND FOR OTHER PURPOSES .
WHEREAS , an invitation to bid was duly advertised and
bids received pursuant thereto are attached as exhibits for
the following:
EXHIBIT A. Breathing masks , air tanks and fire
extinguishers for the Little Rock Fire Department;
EXHIBIT B. Annual contracts for tire capping ;
EXHIBIT C. Property insurance for City-owned
structures;
EXHIBIT D. Roofing repairs for buildings one and two
of the zoo, for the Dunbar Recreation Center and the
Rebsamen Park Clubhouse; and
WHEREAS , the lowest responsible and responsive bidders
have been determined, and it is the desire of the Board of
Directors to authorize the issuance of contracts for such
purposes to the lowest responsive and responsible bidders;
and
WHEREAS , an exceptional situation exists in the
purchase of replacement parts for the City' s computerized
traffic signal system in that there is a sole source for
such equipment as Honeywell is the only distributor for the
necessary replacement parts and, therefore, it has been
determined that competitive bidding should be waived.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1 . An exceptional situation is hereby declared
to exist in the case of the purchase of replacement parts
for the City' s computerized traffic signal system in that
Honeywell is the sole source distributor for such
replacement parts .
SECTION 2. Competitive bidding is hereby waived in the
awarding of a contract for replacement parts for the City' s
computerized traffic signal system.
SECTION 3. The City Manager is hereby authorized to
enter into a contract with the bidders named on the attached
exhibits for a total contract price as set out , the funds
for which have been allocated in the 1981 budget for tire
capping and breathing masks , air tanks and fire
extinguishers for the Little Rock Fire Department .
SECTION 4. The City Manager is hereby authorized to
enter into a contract with Honeywell for replacement parts
for the City' s computerized traffic signal system.
SECTION 5 . All items to be purchased herein shall
comply with the bidding specifications. Upon receipt of the
items or from time to time as may be required, the City
Manager and the Director of Finance are hereby authorized
and directed to issue the necessary warrants in payment of
the contract price.
SECTION 6 . This resolution shall be in full force and
effect from and after its adoption and approval .
ADOPTED: April 7 , 1981
ATTEST: Itrj i _ _ ,.. APPROVED: _ o r
f Ci. y Cle / May
CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE March 20, 1981
DESCRIPTION: RECOMMENDATION:
Breathing masks, air tanks and fire X ACCEPT
extinguishers for the Little Rock WAIVE COMPETITIVE BIDDING
Fire Department.
VENDOR: D & D FIRE AND SAFETY
5602 PATTERSON
LITTLE ROCK, AR.
BID PROCESS:
x LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
DISCUSSION: OTHER (EXPLAIN)
It is recommended that the award
be given to the low bidder for each FUNDING:
item. Item one is awarded' to D & D FUND' GENERAL
Fire & Safety by virtue of Ark. Pref.
OPERATING Ex SPECIAL PROJECT 0
AMOUNT BUDGETED: $11,300
APPROP. OR TRANS. REQUIRED: NONE
ACCOUNT NUMBER: 181-4200-7.11
AMOUNT OF PURCHASE:
$ 11,220.00
BID NO:1155
DATED:MARCH 13, 1981
Certified By: Jerry Paul
Purchasing Agent :;e4/7
J M.
BID# 1155
ITM 1 COMMODITY BREATHING MASKS & AIR TANKS
DEPARTMENT LITTLE ROCK FIRE DEPARTMENT
FIRE APPLIANCE & SAFETY ARK. PREF. $13,940.
WYATT SAFETY ARK. PREF. 12,354.
CLEMENT SAFETY ARK. PREF. 12,824.
TREADWAY ELECTRIC ARK. PREF. 13,085.
OZARK FIRE EXTINGUISHERS 13,538.
ROCKFORD SAFETY EQP. NO BID
CASCO 11,110
BILL STOREY FIRE & SAFETY 14,126
GRIFFIN MUNICIPAL SUPPLY 13,330
D & D FIRE & SAFETY ARK. PREF. (11,130) AWARDED BY VIRTUE OF ARK. PREF.
FIRE APPARATUS 14,442
DIRECT SAFETY NO BID
GRIFFIN MUNICIPAL SUPPLY 13,005
GRIFFIN MUNICIPAL SUPPLY 14,010
ITEM 2 COMMODITY FIRE EXTINGUISHERS
FIRE APPLIANCE & SAFETY ARK. PREF. $120.00
WYATT SAFETY ARK. PREF. 100.80
CLEMENT SAFETY ARK. PREF. 104.00
TREADWAY ELECTRIC ARK. PREF. 99.00
OZARK FIRE EXTINGUISHERS 121.50
ROCKFORD SAFETY EQP. 120.00
CASCO NO BID
BILL STOREY FIRE g. SAFETY 102.00
GRIFFIN MUNICIPAL SUPPLY 100.00
D & D FIRE & SAFETY ARK. PREF. (90.00) AWARDED, LOW BIDDER
FIRE APPARATUS 220.00
DIRECT SAFETY 138.60
GRIFFIN MUNICIPAL SUPPLY 100.00
4
CITY OF LITTLE ROCK
PURCHA SING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE March 2 4 , 19 81
DESCRIPTION: RECOMMENDATION:
ANNUAL CONTRACT FOR TIRE CAPPING X ACCEPT
WAIVE COMPETITIVE BIDDING
Contract Period: To April 30 , 1982 VENDOR: Primm Tire & Retread ServicE:
2222 E. Broadway
N. Little Rock , AR 72114
BID PROCESS:
X LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
DISCUSSION: NEGOTIATED
OTHER (EXPLAIN)
Recommend award to low bidder. FUNDING:
Estimated Purchases : $15 , 700 .00
FUND: General/Street
OPERATING ID SPECIAL PROJECT ❑
Should Primm Tire fail to be able to AMOUNT BUDGETED Annua 1 Purchase Ordel:
service this contract, recommend
award to next low bidder, ABC Treadco. APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: Various
AMOUNT OF PURCHASE:
$Annual Purchase Order Not to Excee
Budget
BID NO: C1017
DATED: March 23 , 1981
Certified By: Jerry Paul
Purchasing Agent
' 1111 m
1
•
""
111 11111 ° � I'
iv IL' CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE April 1. 1981
DESCRIPTION:
RECOMMENDATION:
Roofing repairs for the following
structures: X ACCEPT
1) Bldgs. l&2 for The Zoo of Arkansas
2) Dunbar Recreation Center WAIVE COMPETITIVE BIDDING
3) Rebsamen Park Club House
VENDOR:A.w. Hepp Co.
401 Delta Drive
Little Rock, Ar.
BID PROCESS:
LOW BID
x OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
DISCUSSION:
NEGOTIATED
OTHER (EXPLAIN)
It is recommended that the award be
given to the second low bidder, A. W. FUNDING:
Hepp Co. The low bid submitted by
Bob Via Co. failed to meet specifi FUND:General Bond
cations in that they would not remove OPERATING Q SPECIAL PROJECT
the old roofs as required in the bid.
The existing structures cannot stand AMOUNT BUDGETED: $123,824.89
the additional weight without removin; APPROP. OR TRANS. REQUIRED: None •
the old roof, also there is water
damage to the old roofs which require ACCOUNT NUMBER: 599-8017-8.01
their removal. There currently is a 599-8018-8.01
balance of $123,824.89 in the account•
to be used for these projects. Roof AMOUNT OF PURCHASE:
Maint. . Co. , Guinns Remodeling and $ 53 230.00
Allied Roofing Co. failed to include `!
a bid bond with their bids as require. BID N0:1165
in the terms and conditions of the
bid. DATED: March 30, 1981
p
Certified By: Jerry Paul
Purchasing Agent
g
.,. 1
-8
c ).
z ,
_
•.3
.... ... .
c •
o
c ••
o
-) C-.7
I (7....
■aj
z.P P• V•
a,
-
0 W <
I-4 ',Y•
M••••■
I
N
III 11___
cli'j
a) ;:-
.•
a :
rl •• -I 9._,____ ■./1 0
-,, • .-i 7,.
74 ,on.r.
,.. H
Cri cn n
_
. c-) 9 • o 0
• cn g•
• M n
9. CI
F-4 9
0 H
.-, •
---i. „
....„,......„. cn
\ lb
c n ) • _ : . _
3
CD
CD 0
:
0 <
N
‘
.P-
0
0
:
(--.
— ilp
III: II- -. 111 .,_,....
-0 H
O 9
• ...-
c--) r--3
c
%. .
II Ii_ ___Fli,
Ili
i 00
,...,
a
1 ik: I. . , 1 ,....
op
. ,.
fti M
F-4
O• 9
PJ
0 .
III'T 1 III
.
.
__
L,...)
-- • •
r.) -P-
L.)
o c •
o o _
I _ _I , 1 _ I • ___
' ' \\
N. .
. , . a,
\ I I
--4-- '.---------- -2 ---.
›
0
<
z
c7
0
.1/4).
I
11
tr cn L'' 1-4 0
i-I C M Z
0 ,T1 0 CI Z
._
r.:1 CI ,-ri 0 • ‘.
-111111 - ---,
1 -
. . ..
c ,
n7 g
I--'• 'f-1
1---, n
o 3-1
• a
--.
- — -- — -
1 ,
I l)
. -..
3 I I I e
CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE March 20. 1981
DESCRIPTION: RECOMMENDATION:
Replacement parts for the City's Computerized ACCEPT
Traffic Signal System.
x WAIVE COMPETITIVE BIDDING
VENDOR: TRACONEX INC.
336 MARTIN AVENUE
SANTA CLARA, CA 95050
BID PROCESS:
LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
DISCUSSION: NEGOTIATED
OTHER (EXPLAIN)
It is recommended that these items be
considered a sole source purchase. Traconex FUNDING:
Inc. is the only distributor for Honeywell FUND: STREET
replacement parts, therefore, competitive
bidding would not be feasible. OPERATING ❑ SPECIAL PROJECT ❑
AMOUNT BUDGETED: $23.000.00
APPROP. OR TRANS. REQUIRED: NONE
ACCOUNT NUMBER: 281-2222-7.05
AMOUNT OF PURCHASE:
$22,143.97
BID NO: EXEMPT
DATED: 3/20/81
Certified By: Jerry Paul
Purchasing Agent