6487 RESOLUTION NO . 6 , 487
A RESOLUTION ACCEPTING BIDS AND AUTHO-
RIZING THE CITY MANAGER TO AWARD CONTRACTS
FOR EXPANSION AND RENOVATION OF THE ZOO
CONCESSION BUILDING, FOR TRAFFIC SUPPLIES
FOR THE CITY STREET DEPARTMENT AND FOR THE
ANNUAL CONTRACT FOR READY-MIX CONCRETE,
CEMENT, SAND AND STONE; DECLARING AN
EXCEPTIONAL SITUATION, WAIVING COMPETITIVE
BIDDING AND AUTHORIZING THE CITY MANAGER
TO AWARD A CONTRACT FOR THE PURCHASE OF
ONE HUNDRED SINGLE METER PARKING METERS ;
AND FOR OTHER PURPOSES .
WHEREAS , invitation to bid was duly advertised and
bids received pursuant thereto are attached as exhibits for
the following :
Exhibit A: Contract For Expansion and Renovation
of the Zoo Concession Building;
Exhibit B : Contract For Purchase of Traffic
Supplies for the City Street Department ;
Exhibit C : Annual Contract for Ready-Mix
Concrete, Cement , Sand and Stone; and
WHEREAS , the lowest responsible and responsive bidders
have been determined; and it is the desire of the Board of
Directors to authorize the issuance of contracts for such
purposes to the lowest responsive and responsible bidders ;
and
WHEREAS , an exceptional situation exists in that all
existing meters and all spare parts for repair of meters in
the City of Little Rock have been supplied by Duncan Indus-
tries and therefore Duncan Industries is a sole source of
meters which can utilize the City' s existing supply of spare
parts for meters .
NOW, THEREFORE , BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS :
SECTION 1 . The City Manager is hereby authorized
I
to enter into contracts with the bidders named on the attached
exhibits for total contract prices as set out the funds
which have been allocated in the 1981 budget .
SECTION 2 . All items to be purchased herein shall
comply with the bidding specifications . Upon receipt of the
items or from time to time as may be required, the City
Manager and the Director of Finance are hereby authorized
and directed to issue the necessary warrants in payment of the
contract prices .
SECTION 3 . An exceptional situation is hereby de-
clared to exist in the case of a contract for the purchase of
one hundred (100) single meter parking meters due to the fact
that Duncan Industries has supplied all meters and meter
repair parts purchased by the City previously, and therefore,
Duncan Industries is a sole source of meters which can utilize
the City' s existing supply of spare parts for repair of
meters .
SECTION 4. Competitive bidding is hereby waived in
the awarding of a contract for the purchase of one hundred
(100) single meter parking meters .
SECTION 5 . The City Manager is hereby authorized
to award a contract to Duncan Industries in the amount of
Fifteen Thousand Five Hundred Fifty-eight and 15/100 Dollars
($15 , 558. 15) for the purchase of one hundred (100) single
meter parking meters .
SECTION 6 . This Resolution shall be in full force
and effect from and after its adoption and approval .
ADOPTED: January 6 , 1981
4
ATTEST : APPROVED: 7. �;e.
City Clerk Mayor
-2-
CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATE BeremhPr 19 1981)
DESCRIPTION: RECOMMENDATION:
Zoo Concession Building - Renovation x ACCEPT
WAIVE COMPETITIVE BIDDING
and Expansion.
VENDOR: (;entry rna_Qtrurtinn _Company
72f1q Wa�Pfiplri
I i ttJ Rn r_ 722Q9
BID PROCESS:
X LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
DISCUSSION: LOW BID
_NEGOTIATED
It is recommended that the award be
OTHER (EXPLAIN)
made to be low bidder, Gentry Construction FUNDING:
FUND: General Bond
for the sum of $40,966.00. OPERATING Q SPECIAL PROJECT ED
AMOUNT BUDGETED: $45,000.00
APPROP. OR TRANS. REQUIRED: None
- ACCOUNT NUMBER: 599-8017-3.01
AMOUNT OF PURCHASE:
$ Not to exceed budoet
BID NO: 0312
DATED: December 18, 1980
Certified By: Jerry Paul
Purchasing Agent
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CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FA"T SHEET DATE_ J)eremher 19, 19Rf1
DESCRIPTION: RECOMMENDATION:
Traffic supplies for the City Street Dept. X ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: As Indicated on Abstract
BID PROCESS:
X LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
DISCUSSION: LOW BID
It is recommended that the low bid be NEGOTIATED
accepted on all items. Item 5 & 11 were OTHER (EXPLAIN)
.�._
awarded by virture of Arkansas Preference. FUNDING:
FUND: Street
The estimated value of this contract is OPERATING in SPECIAL PROJECT ❑
$70,783.46. AMOUNT BUDGETED: X93.1_00.00
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: 281_2221_2_15
AMOUNT OF PURCHASE:
$ Not to exceed budget
BID NO: 0292
DATED: December 11, 1980
Certified By: Jerry Paul
Purchasing Agent
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CITY OF LITTLE ROCK
PURCHASING
•
AWARD OF BIDS OR SERVICES DATE December 11, 1980
FACT SHEET
DESCRIPTION: RECOMMENDATION:
Annual Contract for Ready-Mix Concrete, X ACCEPT
Cement, Sand and Stone WAIVE COMPETITIVE BIDDING
VENDOR: Various
See Abstract of Bids
BID PROCESS:
X LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
i
NEGOTIATED
DISCUSSION: OTHER (EXPLAIN)
Recommend Award to low bid except for FUNDING:
items #1A; 1C (Cement) Award All or FUND: Street
none on this item, and item # 8
(Concrete) , the apparant low bidder OPERATING Er SPECIAL PROJECT ❑
bid a minimum of 5 cu. yd. delivered, AMOUNT BUDGETED:Annual Purchase Order
the Street Dept. uses less than 5 Cu.
Yd. at a time. APPROP. OR TRANS. REQUIRED:None
Extimated usage for 1981: $75 ,000 .00
ACCOUNT NUMBER: Various
AMOUNT OF PURCHASE:
Annual Purchase Order, Not to exceed
Budget.
BID NO: C1002
DATED: Dec. 10 , 1980
Certified By: Jerry Paul
Purchasing Agent
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CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATF Deserhar 16, 198 •
- i
DESCRIPTION: RECOMMENDATION:
100 Single Meter Parking Meters __,._ACCEPT
_WAIVE COMPETITIVE BIDDING
VENDOR: Duncan Industries
751 Pratt Boulevard
Elk Grove Village, Illinois
•
BID PROCESS:
LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
DISCUSSION: LOW BID
NEGOTIATED
It is recommended that the City purchase
thses meters from. Duncan Industries as a _,,,OTHER (EXPLAIN)
sole source. All existing meters in
operation and all spare parts for repair FUNDING:
are Duncan. To maintain continuity, it is FUND: Street
imperative that all the city's existing OPERATING X❑ SPECIAL PROJECT ❑
spare parts be compatable with the
additional meters. The City of Little Rock AMOUNT BUDGETED: $18,000.00
has used Duncan Meter since the inception APPROP. OR TRANS. REQUIRED: None
of the meter system 25 years ago.
ACCOUNT NUMBER: 281-2221-7.11
AMOUNT OF PURCHASE:
$ 15,558.15
BID NO: Exempt
DATED:
Certified By: Jerry Paul
• Purchasing Agent