6447 v
RESOLUTION NO. 6 ,447
A RESOLUTION ACCEPTING BIDS AND
AUTHORIZING THE CITY MANAGER TO
AWARD ANNUAL CONTRACTS FOR PAPER
PRODUCTS AND FOR MAINTENANCE FOR
COMMUNICATIONS EQUIPMENT; AND FOR
OTHER PURPOSES .
WHEREAS , an invitation to bid was duly advertised , and
bids received pursuant thereto are attached as Exhibits for
the following:
EXHIBIT A: Annual Contract for Paper Products;
EXHIBIT B: Annual Contract for Maintenance for
Communications Equipment;
WHEREAS , the lowest responsible and responsive bidders
have been determined, and it is the desire of the Board of
Directors to authorize the issuance of contracts for such
purposes to the lowest responsive and responsible bidders .
NOW, THEREFORE , BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1 . The City Manager is hereby authorized to
enter into contracts with the bidders named on the attached
Exhibits for total contract prices as set out , the funds for
which have been allocated in the 1980 budget .
SECTION 2. All items to be purchased herein shall
comply with the bidding specifications . Upon receipt of the
items and from time to time as may be required , the City
Manager and the Director of Finance are hereby authorized
and directed to issue the necessary warrants in payment of
the contract price .
SECTION 3. This Resolution shall be in full force and
effect from and after its adoption and approval .
ADOPTED: October 21 , 1980
APPROVED:
ATTEST: It'd.: � - -A
`pity Cler I ayor
4
CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET DATF September 29, 1980
DESCRIPTION: RECOMMENDATION:
X ACCEPT
Annual Contract for Paper Products WAIVE COMPETITIVE BIDDING
VENDOR: CMI/ Little Rock
2000 East Roosevelt
Little Rock. AR 72206
BID PROCESS:
LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
DISCUSSION: LOW BID
NEGOTIATED
Recommend award be made to low bidder. OTHER (EXPLAIN)
This will establish a contract for the FUNDING:
City of Little Rock by which it may FUND: General
purchase it's requirements for fine
paper and industrial paper for a period OPERATING EU SPECIAL PROJECT ❑
of five months. AMOUNT BUDGETED: Annual Pu rchasg Order
Prices are held firm for 90 days, after APPROP. OR TRANS. REQUIRED: None
which the vendor may raise their prices ACCOUNT NUMBER: Various/2.01 & 2.09
due to market changes after giving the
City 30 days written notice. Total
estimated value of this contract is AMOUNT OF PURCHASE:
$25,388.27.
$ Annual Purchase Order Not to Exceed Budget
BID NO: C0049
DATED: September 24, 1980
Certified By: Jerry Paul
• Purchasing Agent
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CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES September 29, 1980
FACT SHEET DATF
DESCRIPTION: RECOMMENDATION:
ACCEPT
Maintenance for Communications Equipment --•
X WAIVE COMPETITIVE BIDDING
VENDOR: Central Arkansas Communications
2424 Pike Avenue
North Little Rock. Arkansas
BID PROCESS:
LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
DISCUSSION: LOW BID
NEGOTIATED
OTHER (EXPLAIN)
Central Arkansas Communications Service,
Inc. has agreed to extend it's contract FUNDING:
with the City of Little Rock for
communications equipment maintenance for FUND: General
one year at the same price charged in 1978. OPERATING 151:1 SPECIAL PROJECT
Estimated annual expenditure is $35,000. AMOUNT BUDGETED: Annual Purchase Order
APPROP. OR TRANS. REQUIRED: None
See attached memorandum from Melvin White. ACCOUNT NUMBER: Various 4.05
AMOUNT OF PURCHASE:
$ Annual Purchase Order not to exceed budget.
BID NO: Waived
DATED:
Certified By: Jerry Paul
Purchasing Agent
• .
•
MEMORANDUM
CITY OF LITTLE ROCK
TO: Jerry Paul, Purchasing Agent
FROM: Melvin White, Directory General Services
DATE: October 2, 1980
SUBJECT: Maintenance Cont a t/ Communications Equipment
We recommend that the proposal from Mr. Ben Overbey, Central
Arkansas Communications Service, Inc. ,extending the communica-
tions equipment maintenance contract be accepted (see attached) .
As you know the city is in the process of purchasing a new
Communications System and we feel it is in the best interest of
the city to maintain this contract rather than go through bidding
processes that could not guarantee as to the length of time
services would be needed. Also, another company would have to
stock a supply of parts and possibly purchase testing equipment
in order to service our equipment.
The installation of a new Communications System will include
service and maintenance for a period of one year.
MW/lp
Attachment
cc: Mahlon Martin, City Manager
• ! •
•
CENTRAL ARKANSAS
COMMUNICATIONS SERVICE, INC.
2424 PIKE AVENUE - P.O. BOX 1087• NORTH LITTLE ROCK, ARKANSAS 72115
•
September 30, l9` 0
•
City of Little Roe,:
Communications Div.; ; on
Melvin t:'.itc
City Iiall
Little Rock, Arkansas 72201
Dear Mr. Mite :
Confirming our telephone conversation with you concerning
maintenance of communications equipment, we will be glad to
extend your present maintenance contract for a period of
one year without any increase in co,,L to the City of. Little
Rock.
Sincerely,
L({e. -
Benygmin F. Overbey
President
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ValftiT7P;
ir
OCT 21980
DEPARTMENT OF
GENERAL SERVICES