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6359 e - RESOLUTION NO. 6 , 359 • A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE CITY MANAGER TO AWARD CONTRACTS FOR THE ANNUAL CONTRACT FOR MILK FOR THE JAIL AND COMMUNITY DAY-CARE CENTERS, FOR A CONTRACT FOR SHELVES, RACK ENDS AND BENCHES FOR THE NEW VEHICLE MAINTENANCE FACILITY, FOR VEHICLE INSURANCE FOR CITY VEHICLES, FOR STORM DRAINAGE PROJECTS FOR THE STEPHENS SCHOOL AND OAK FOREST CDBG AREAS, AND FOR A CONTRACT FOR HEATING AND AIR CONDITIONING MODIFICATION IN THE POLICE AND COURTS BUILDING; AND FOR OTHER PURPOSES. WHEREAS, an invitation to bid was duly advertised , and bids received pursuant thereto are attached as exhibits for the following : Exhibit A: Annual Contract for Milk for the Jail and Community Day-Care Centers Exhibit B: Contract for Shelves, Rack Ends and Benches for the New Vehicle Maintenance Facility Exhibit C: Vehicle Insurance for City Vehicles Exhibit D: Contract for Storm Drainage Projects for the Stephens School and Oak Forest CDBG Areas Exhibit E: Contract for Heating and Air Conditioning Modification in the Police and Courts Building . WHEREAS, the lowest responsible and responsive bidders have been determined , and it is the desire of the Board of Directors to authorize the issuance of contracts for such purposes to the lowest responsive and responsible bidders. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS : SECTION 1 . The City Manager is authorized to enter into a contract with the bidders on the attached Exhibits for total contract prices as set out, the funds for which have been allocated in the 1980 budget. SECTION 2. All items to be purchased herein shall comply with the bidding specifications. Upon receipt of the items or from time to time as may be required , the City Manager and the Director of Finance are hereby authorized to direct and to issue the necessary warrants in payment of the contract price . SECTION 3. This resolution shall be in full force and effect from and after its adoption. ADOPTED: June 17 , 1980 ATTEST: Qjy. APPROVED: ) ; 4l--f1/ity Cle ayor cl-;1 tl N NUll iI1IIIII1lIIIIIIIIIIi I II m �iiiiiiIIIIIIIIIIIIII n �N 1 E !alb t 1 [ 1 tr., 0 I 111 NIEMINE OHM 11111111111111111 ;-'4' 111111 1111101111111 n-S:111 '1111111 IIIIIIIIIIIHILI 1111111111111M 111111111111111111111 iiiiIIIIIIIIIIlIIIIIIIII i ni��l r v.; f BID TABULATION FOR VEHICLE LIABILITY INSURANCE Coverage Limits 1) City Automobiles & Trucks Bodily Injury - Each Person $ 10,000 Bodily Injury- Each Accident 20,000 Property Damage - Each Accident 5,000 2) Police Bus Bodily Injury - Each Person $100,000 Bodily 'Injury - Each Accident 500,000 Property Damage - Each Accident 10,000 3) CDBG & Library Vehicles ' Bodily Injury - Each Person $100,000 Bodily Injury - Each Accident 300,000 Property Damage - Each Accident 5,000 AMOUNT BID I. Guaranteed Cost Bid `' Installment Payments Company Annual Premium Down Balance. Baldwin Meadors $ 75,067 20% 8 equal payments 50% Equal payments 40% 30% - 30% 25% Quarterly Fred S. James $105,000 25% 7 equal payments Rebsamen Insurance $118,000 No installment plan II. Retrospective Rated Bid Baldwin Meadors Rebsamen Ins. Fred S. James A. Standard Premium $ 83,905 $ 124,475 No Bid B. Minimum Premium 50% 26.3% C. Maximum Premium 120% 125.3% D. Basic Premium Factor ,20 • .25 E. Loss Conversion 1.13 1.125 . Factor F. Tax Factor .036 1.036 G. Loss Limit Per $ 22,000 - Coverage • Term of Policy: One year noncancellable, renewable at the City's. option for two suceeding years. CITY OF LITTLE ROCK PURCHASING AWARD OF BIDS OR SERVICES FACT SHEET DATE June 5. 1980 )ESCRIPTION: RECOMMENDATION: X ACCEPT VEHICLE INSURANCE FOR THE CITY OF LITTLE ROCK WAIVE COMPETITIVE BIDDING VENDOR: Raldwin-Meadorc & Associates • Rnx 2939 J ittlp Rork. All 7.2203 BID PROCESS: x LOW BID DISCUSSION: OTHER THAN LOW BID It is recommended that the City Vehicle PROFESSIONAL SERVICES: • lability Insurance Contract for the twelve ! LOW BID with period beginning July 6, 1980 be awarded o Baldwin Meadors and Associates for a fixed NEGOTIATED rice of $75,067. OTHER (EXPLAIN) Bids were taken for Vehicle Insurance on FUNDING• fixed cost basis and a retrospective rating asis. We received.a bid of $75,067 which FUND: General rovides the same coverage we have had at a OPERATING SPECIAL PROJECT avings of approximately $28,000.below current ❑ ar premium. Obviously this savings relates AMOUNT BUDGETED: 1115,000 o fewer city vehicle accidents. APPROP. OR TRANS. REQUIRED: None An alternate bid was taken for a retro- ACCOUNT NUMBER: 180-6500-6_03 pective rating with the hope we might save ven more money by having this type plan. riefly, the final premium for a retrospective AMOUNT OF PURCHASE: tan is dependent upon the loss experience $ Not to exceed budget hich is figured after the contract year, dge fter evaluating the retrospective rating bids BID N0: y two firms, we have concluded it will be in 0191 he best interest of the city to accept the DATED: 6-2-80 ixed cost bid shown above. This is because e city would have to have a loss experience F less than $49,000 during the premium year )r the premium to be less than the guaranteed I °emium of $75,067. The city's average loss cperience for the past two years plus nine Certified By: Jerry Paul )nths of the current year is approximately 58,000. Therefore, it seems unlikely that. a Purchasing Agent :trospective policy would benefit the city. i COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BID NO 0187 STEPHENS SCHOOL AND OAKFOREST STREET AND STORM DRAINAGE IMPROVEMENTS BID DATE: JUNE 2, 1980 ENGINEERS ESTIMATE $ 406,582.81 CONTRACTORS MOBLEY GENERAL CONTRACTORS 449,076.20 MORRILTON, ARKANSAS • CANNCO CONTRACTORS LAKE VILLAGE, ARKANSAS N/B BEN M. HOGAN LITTLE ROCK, ARKANSAS 329,276.45 CONCRETE FABRICATORS, INC. LITTLE ROCK, ARKANSAS N/B BERNARD NABHOLZ, INC. CONWAY, ARKANSAS ( 253,996.20 ) VALCO, INC. NORTH LITTLE ROCK, ARKANSAS 392,972.00 D. T. CONSTRUCTION .JACKSONVILLE, ARKANSAS 314,300.75 HARDY CONSTRUCTION CO. INC. PINE BLUFF, ARKANSAS 439,509.30 KINCO, INC. 279,700.00 LITTLE ROCK, ARKANSAS MORGAN CONSTRUCTION COMPANY 390,228.30 LITTLE ROCK, ARKANSAS APT CONSTRUCTION COMPANY NORTH LITTLE ROCK, ARKANSAS N/B • CITY OF LITTLE ROCK PURCHASING AWARD OF BIDS OR SERVICES DATE June 3, 1980 FACT SHEET DESCRIPTION: RECOMMENDATION: X ACCEPT STORM DRAINAGE IN THE STEPHENS SCHOOL AND WAIVE COMPETITIVE BIDDING OAK FOREST AREAS. VENDOR: Bernard Nabholz, Inc. Conway, Arkansas BID PROCESS: X LOW BID OTHER THAN LOW BID PROFESSIONAL SERVICES: LOW BID NEGOTIATED DISCUSSION: OTHER (EXPLAIN) It is recommended that the award be made FUNDING: to the low bidder, Bernard Nabholz at a price FUND: CDBG not to exceed $300,000. The engineers estimate was $409,000.00 for this project. The 6100 OPERATING ❑ SPECIAL PROJECT ❑ account balance exceeds $2,000.000. AMOUNT BUDGETED: 409,000.00 See discussion APPROP. OR TRANS. REQUIRED: None ACCOUNT NUMBER: 6100-3.02 AMOUNT OF PURCHASE: $ Not to exceed $300,000.00 BID NO 0187 DATED: 6-2-80 Certified By: Jerry Paul Purchasing Agent ou pimarn"rnrii 0 FQ,m 1 .Ilk tll • • O O c 2`,1 '. o • a Z c a c> = c 1111111111111111101111IIN [D�G7 z iii 3 11111111111111111111 (D� m N IIIVIEMPINIII Wilk :III IIIIIIIIIIII N U•� NI 11111111111111 IMO v, III giiiiiii 1 I n O Nr g O w� "T1 III _ i h cn O IIIIII n a �rl N i 11111111111111111 a O m � N r e a g momplosommehill 0. 4 N 'r II Miliiiiilifiiill • • •. r .c nom mum ON a 1 ,