5589 r -
RESOLUTION NO 5,589
A RESOLUTION AWARDING CONTRACTS FOR STORM
DRAINAGE CONSTRUCTION; LEASE OF DICTATING
AND TEXT EDITING EQUIPMENT; WAIVING COM-
PETITIVE BIDDING; AUTHORIZING PAYMENT; AND
FOR OTHER PURPOSES
WHEREAS , invitation to bid was duly advertised and bids received
pursuant thereto according to law for the construction of storm drainage
facilities in the Stephens School area and for leasing dictating equip-
ment; and
WHEREAS, the lowest responsible and responsive bidders have been
determined and it is the desire of the Board of Directors to award
contracts for said storm drainage work and leasing of said dictating
equipment to the lowest responsible and responsive bidders; and
WHEREAS, it is desired to lease certain text editing equipment
and IBM is the only vendor serving Little Rock, therefore competitive
bidding should be waived and a contract awarded to IBM for leasing of
certain text editing equipment.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
CITY OF LITTLE ROCK, ARKANSAS .
SECTION 1. A contract is hereby awarded to Bituminous , Inc. ,
2119 West Second, Pine Bluff, Arkansas for storm drainage construction
in the Stephens School Area at a bid price of $355 , 304. 08. Funds for
said storm drainage construction have been provided for in the Com-
munity Development Block Grant Account #B-75-MC-05-0004 1975-1976
Program. A copy of the Bid Tabulation Sheet is attached hereto as
Exhibit "A" and made a part of this Resolution.
SECTION 2 . A contract is hereby awarded to Dictaphone Corporation
for month to month rental (not to exceed twelve months) of certain
dictating equipment the itemization and cost of which equipment is
set out on Exhibit "B" attached hereto and made a part of this Reso-
lution. Funds for this contract have been provided for from Revenue
Sharing funds .
SECTION 3. Inasmuch as IBM is the only vendor for Little Rock
for text editing equipment competitive bidding is hereby waived and
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a contract is hereby awarded to IBM Corporation for the month to month
rental (not to exceed twelve months) of certain text editing equipment
the itemization and cost of which equipment is set out on Exhibit "C"
attached hereto and made a part of this Resolution. Funds for this
contract have been provided for from Revenue Sharing Funds.
SECTION 4 . Upon completion of the work authorized herein and from
time to time as necessary, the City Manager and Director of Finance are
hereby authorized to issue the necessary warrants in payment of said
contract prices. The construction work and leasing of equipment autho-
rized herein shall comply at all times with bidding specifications.
SECTION 5 . This Resolution shall be in full force and effect
from and after its adoption.
ADOPTED: September 21, 1976
ATTEST. APPROVED:
i y Clerk Ass istant Mayor 4HE-S-
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EXHIBIT "A"
CITY OF 1,1T TI.K ROCK
LITTLE ROCK, ARKANSAS
BID TABULATION
In compliance with City of Little Rock procedure, written Lids were
received and pbulicly opened on September 9 , 1976, beginning at 2 :00 p.m. ,
Central Dayl iglit Savings Time, for Storm Drainage, Stephens School. Area,
Community Development Block Grant Program, 1st Year (1 975-1976) , Grant
No. B-75-MC-05-0004, pursuant to Invitation for Bids dated August 13 , 1976,
as follows:
BIDDER NO. BIDDER AMOUNT OF BID
1. Bituminous, Inc. ( $355 ,304.08 )
P. 0. Box 7607
2119 W. 2nd
Pine Bluff, Arkansas 71601
2. Hardy Construction Co. Inc. $439,784.20
P. 0. Box 5856
Pine Bluff, Arkansas 71601
3. Ben M. Hogan Co. Inc. $565 ,428.35
P. 0. Box 280
Little Rock, Arkansas 72203
4. J & R Concrete Works, Inc. $484,915.35
P. 0. Box 1384
Jonesboro, Arkansas 72401
5. Mehaffy Construction Co. Inc. $390,660.00
P. 0. Box 339
North Little Rock, Arkansas 72115
Engineer's Estimate $382,412.55
This :id .b a ion is certified correct.
/ )?,/te__/
• : . F. 0. Reeves
Purc asing Agent Engineering-Planning Administrator
City of Little Rock Little Rock Housing Authority
September 9 , 1976
EXHIBIT "B"
�,
� •t.N.,,,:�r MEMORANDUM
DEPT: TECHNOLOGY AGENT
TO: Carleton E . McMullin , City Manager
FROM: Roger Lubin , Technology Agent DATE: September 13 , 1976
SUBJECT: Word Processing Dictating Equipment FOLL.OWUP:
PRICE COMPARISON , DICTATING EQUIPMENT
WORD PROCESSING CENTER
SYSTEM PRICE
VENDOR SYSTEM NAME TYPE OF PURCHASE ANNUAL 30 DAY RENTAL
MEDIA LEASE (ANNUALIZED)
IBM 6 : S Tone System Discrete $ 12 ,980 $7 ,680 $9 ,264
Dictaphone Thought Tank Endless 12 , 121 ( a) 6 ,070 (b) 6 ,070
System 193 Loop
Lanier TeleDisette Discrete 12 , 882 -- --
Lanier Nexus 2000 Endless 13 , 561 9 ,533 ( c) --
Loop
RECOMMEND : Lease a dictaphone thought tank system 193 ; decision to purchase
to be made 3 to 6 months after installation .
(a) Does not include $ 482 annual maintenance .
(b) Terms are month to month--57% can be applied to purchase price ; in any
event, equipment would be owned by City after 36 months .
( c) Approximate figure . Based on a quote of $ 13 , 477 annual lease for 6
units , I calculated that as a percentage of the purchase price for 6
units , and applied that figure against the cost of a 4 unit system .
RL :jg
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1,; . MEMORANDUM
DEPT: TECHNOLOGY AGENT
TO: Carleton E . McMullin , City Manager
FROM: Roger Lubin , Technology Agent DATE: September 13 , 1976
SUBJECT: Word Processing Dictating Equipment FOLLOW UP:
Page 2
GSA SPECIAL
ITEM NUMBER MODEL DESCRIPTION QUANTITY
50-226 1930 Machine Recorder/Transcriber 4
50- 195 132254 Transcription Terminal /DCL 4
50- 195 133604 TDM with RDMZR Interfase 4
50- 195 133000 Word Controller Cabinet 1
50- 195 133313 WC Dictator Panel 4
50- 195 133380 WC Blank Dictation Panel 1
50- 195 133484 WC Secretarial Panel 4
50- 195 133382 WC Blank Secretarial Panel 4
50- 195 133506 WC Auto Throughput Computer Card 1
EXTRAS
50- 195 133384 Electronic Graft Monitor Panel 1
50- 195 133681 WC Automatic Transfer Panel 1
50- 195 2600 Standard Cassette Recorder/Trans . 1
50- 195 142800 Mini Cassette Adaptor 1
50- 195 132257 WC Transcription Priority Card 4
EXTRA FEATURES FOR SECRETARIAL SIDE
50-195 133428 TDM Equipment Rack 2
50- 195 133450 WC Secretarial Intercom Card 4
50- 195 133475 WC Supervisor dictation Terminal 1
50- 195 133394 WC Secretarial Intercom Phone 4
RLt .0g
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u
,.,_ t. •• gl MEMORANDUM
DEPT: TECHNOLOGY AGENT
TO: Carleton E . McMullin , City Manager
FROM: Roger Lubin , Technology Agent DATE: September 13 , 1976
SUBJECT: Word Processing Text Editing LquipmentrottOwuP:
REASONS FOR RECOMMENDATION OF IBM AS SINGLE SOURCE VENDOR OF TEXT-
EDITING EQUIPMENT FOR WORD PROCESSING CENTER.
1 . IBM hardware meets need of City .
2 . IBM education center in Dallas , Texas offers more thorough training
for :
Word Processing Supervisor
Department head responsible for Word Processing
than does Harper Systems , Agent for Redactron .
3. IBM is the only vendor serving Little Rock to offer
After sales assistance in establishing a measuring
system to control and evaluate the Word Processing System
Systems analysis capability to determine the number
and location of clerical positions which can be
eliminated by attrition
4 . IBM offers more efficient machine service ; furthermore , they have
been more responsive to my requests for information than has
Harper Systems .
Harper , for example , has NEVER responded to my requests for COST
information . This is documented in the technology agent log ,
on Friday 28 May and Tuesday 13 July .
RECOMMEND : Rental on a monthly basis of four (4) magnetic card II
typewriters at $310 each for a total of $ 1 ,240 monthly .
This rental program shall not exceed twelve months .
EXHIBIT "C"
S
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AWARD OF BIDS OR SERVICES DA'Z'E September 13 , I976
'FACT SHEET
DESCRIPTION: Recommendation :
X Accept
Rental recommended on a month to month
Reject
basis with an option of cancellation
Vendor : Internation Qusiriess Mach-
without penalty . ines Inc . -P _ 0 _ Box 9190
Little Rork, Ark _ Z2209
Rental agreement not to exceed a twelve Bid Process :
month period . Low Bid
Other Bid (Price &/or
quality)
X Single Source
Professional Services :
Low Bid
Negotiated
Other (Explain)
DISCUSSION:
Word Processing Center Text Editing
Equipment :
Funding :
(4) Magnetic C a r d I I Typewriters
Revenue Sharing Budget
Monthly rental $310 each which allows
Other Source
Mr. Lubin the ability to add or reduce
None . Appropriation
as required . Required
Single source equipment specified by Roger Amount of Purchase :
Lubin , Technology Agent , as quoted on the $ 1 ,240 . 00 Monthly
GSA Price List . Bid No. : Quotation
(See recommendation by Mr . Lubin attached) Dated : 5- 14-76
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