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2404 RESOLUTION NO. 2404 A RESOLUTION ACCEPTING THE LOW BID OF LLOYD ROBERTSON IN THE AMOUNT OF FORTY THOUSAND ONE HUNDRED TWENTY THREE AND 65/100 DOLLARS ($40, 123 .65) FOR THE RESTORATION OF THE LITTLE ROCK MUSEUM OF NATURAL HISTORY AND ANTIQUITIES ; AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO ENTER INTO AND EXECUTE AN AGREEMENT ON BEHALF OF THE CITY OF LITTLE ROCK, ARKANSAS , WITH THE SAID LLOYD ROBERTSON FOR THE SAID RESTORATION; AUTH- ORIZING AND APPROVING THE EXPENDITURE OF THE AFORESAID MONEY PAYABLE FROM THE PARK AND AIRPORT CONSTRUCTION FUND, WHICH SUM HAS PREVIOUSLY BEEN APPROPRIATED BY ORDINANCE NO. 10,921 AND ORDINANCE NO. 10,962 OF THE CITY OF LITTLE ROCK, ARKANSAS; AUTHORIZING AND DIRECTING THE MANAGER AND DIRECTOR OF FINANCE TO EXECUTE THE NECESSARY WARRANTS THEREFOR; AND FOR OTHER PUR- POSES. WHEREAS, invitation for bids for the restoration of the Little Rock Museum of Natural History and Antiquities has been legally published; and WHEREAS , bids have been received and opened pursuant to said advertisement; and WHEREAS, the bid of Lloyd Robertson is the lowest bid submitted therefor; and WHEREAS , the City of Little Rock desires to award the contract for the said restoration to said Lloyd Robertson ; and WHEREAS , the City by Ordinance No . 10,921 and Ordinance No . 10,962 has appropriated certain sums of money from the 1958 Bond Construction Funds for this project ; and WHEREAS , the Board of Directors of the City of Little Rock desires to authorize the expenditure of Forty Thousand One Hundred Twenty Three and 65/100 Dollars ($40, 123 .65) from the Park and Airport Construction Fund previously appropriated; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS : SECTION 1. The low bid of Lloyd Robertson in the amount of Forty Thousand One Hundred Twenty Three and 65/100 Dollars ($40,123 .65) for the restoration of the Little Rock Museum of Natural History and Anti- quities is hereby accepted. -2- SECTION 2. The Mayor and City Clerk are hereby authorized and directed to enter into and execute an Agreement on behalf of the City of Little Rock, Arkansas, with Lloyd Robertson for the said restoration, which Agreement shall be in form and words as follows: A G R E E M E N T THIS AGREEMENT made the day of , 1959 , by and between Lloyd Robertson , Little Rock, Arkansas, hereinafter called the Contractor , and City of Little Rock, Arkansas , acting by and through the Mayor and City Clerk, pursuant to provisions of Re- solution No. , hereinafter called the Owner , WITNESSETH, that the Contractor and the Owner for the considerations hereinafter named agree as follows : ARTICLE 1 . SCOPE OF THE WORK--The Contractor shall furnish all of the materials and perform all of the work shown on the Drawings and described in the Specifications entitled "For Restoration Little Rock Museum of Natural History and Antiquities, MacArthur Park, Little Rock, Arkansas" prepared by Bruce R. Anderson acting as and in these Contract Documents entitled the Architect ; and shall do everything required by this Agreement , the General Conditions of the Contract , the Specifica- tions and the Drawings. ARTICLE 2. TIME OF COMPLETION--The work to be performed under this Contract shall be commenced on a date to be specified in a written or- der of the Architect and shall be substantially completed within four (4) consecutive months from the date of commencement . For each calendar day that the work remains unfinished after date for completion, the undersigned will pay tne Owner the sum of Fifty Dollars ($50.00) as liquidated damages for failure to complete the work in the time as set out above. ARTICLE 3 . THE CONTRACT SUM--The Owner shall pay the Contractor for the performance of the Contract , subject to additions and deductions provided therein , in current funds as follows: Forty Thousand One Hundred Twenty Three and 65/100 Dollars ($40 , 123 .65) . Base Proposal : $24,637 . 10 Alternate #1-Add: 7 ,816.55 Alternate #2-Add: 7 ,330.00 Alternate #4-Add: 340.00 Total Contract $40, 123 .65 ARTICLE 4. PROGRESS PAYMENTS--The Owner shall make payments on account of the Contract as provided therein , as follows : On or about the fifteenth (15th) day of each month ninety per cent (yU%) of the value, based on the Contract prices of labor and materials incorporated in the work and of materials suitably stored at the site hereof up to the first (1st) day of that mouth, as estimated by the Architect, less the aggregate of previous payments; and upon sub- stantial completion of the entire work, a sum sufficient to increase the total payments to ninety per cent (90%) of the Contract price . ARTICLE 5. ACCEPTANCE AND FINAL PAYMENT--Final payment shall be due thirty (30) days after substantial completion of the work provided the work be then fully completed and the contract fully performed . Upon receipt of written notice that the work is ready for final inspection and acceptance, the Architect shall promptly make such in- spection , and when he finds the work acceptable under the Contract and the Contract fully performed he shall promptly issue a final certifi- cate, over his own signature, stating that the work provided for in this Contract has been completed and is accepted by him under the terms and conditions thereof, and that the entire balance found to he due the Contractor, and noted in said final certificate, is due and payable . Before issuance of final certificate the Contractor shall submit evi- dence satisfactory to the Architect that all payrolls, material bills , and other indebtedness connected with the work have been paid . If after the work has been substantially completed, full completion thereof is materially delayed through no fault of the Contractor, and the Architect so certifies, the Owner shall, upon certificate of the Architect, and without terminating the Contract, make payment of the balance due for that portion of the work fully completed and accepted. Such payment shall be made under the terms and conditions governing final payment, except that it shall not constitute a waiver of claims . ARTICLE 6. THE CONTRACT DOCUMENTS--The General Conditions of the -2- Contract , the Specifications and the Drawings , together with this Agreement , form the Contract , and they are as fully a part of the • Contract as if . hcreto attached or herein repeated . The following is an enumeration of the Specifications and Drawings : INDEX Specifications Division : No . Pages Title Sheet 1 1 Index to Specifications 1 Enumeration of Drawings Advertisement for Bids 1 1 Proposal Form 15 General Conditions 2 General Instructions 1 Concrete 3 Waterproofing, Tu ckpointing, and Caulking Termite Control l 1 Structural Steel and Miscellaneous Metals 1 2 Rough Carpentry 1 Finished Carpentry and Millwork Canvas Deck 1 1 Roofing and Sheet [Metal 2 Painting Enumeration of Drawings Title Sheet: Sheet No .1 Plot Plan North Elevation 1 2 South Elevation 4 3 East and West Elevations 5 Roof Plan IN WITNESS WHEREOF, the parties hereto have executed this Agreement , the day and year first above written . LLOYD ROBERTSON, CONTRACTOR CITY OF LITTLE ROCK, ARKANSAS BY Mayor BY City Clerk SECTION 3. There is hereby authorized and approved the expenditure of the sum of Forty Thousand One Hundred Twenty Three and 65/100 Dollars ($40,123 .65) from the Park and Airport Construction Fund, Project 21, payable to Lloyd Robertson for the restoration of the Little Rock Museum of Natural History and Antiquities, which sum has previously been appropriated by Ordinance No. 10,921 and Ordinance No. 10,962 of the City of Little Rock. SECTION 4. The City Manager and Director of Finance are hereby authorized and directed to execute the necessary warrant or warrants in payment of money approved in Section 3 herein . SECTION 5. This resolution shall be in full force and effect from and after its adoption . ADOPTED: August 17, 1959 ATTEST: all APPROVED: f71/771 City Clerk Mayor.