203761 ORDINANCE NO. 2 ,376
2
3 AN ORDINANCE TO PROVIDE FOR AND T ADOPT THE 2011 BUDGET
4 FOR THE CITY OF LITTLE ROCK FOR THE PERIOD BEGINNING
5 JANUARY 1, 2011, AND ENDING DECEMBER 31,2011; TO APPROPRIAT E
6 RESOURCES AND USES FOR EVERY EXPENDITURE ITEM AND FUND;
7 TO DECLARE AN EMERGENCY AND FOR OTHER PURPOSES.
8
9 WHEREAS, Little Rock, Ark., Rev. Code § 2 -214 (1988), as amended by mandates t at the oard of
10 Directors adopts a budget for the ensuing fiscal year by not la er than December 30th, and
11 WHEREAS, the Mayor and the City Manager have fulfilled the requirements of Li le R k, Ark.,
12 Rev. Code § 2 -212 (1988), and Little Rock, Ark., Ordinance No. 19,761 (June 12, 2007), and bmitted
13 for consideration of the Board of Directors a proposed budget and such other explanatory infori iation info as
14 requested by the Board, and
15 WHEREAS, the Board of Directors has reviewed the proposed Fiscal Year 2011 Budget as resented
16 by the Mayor and the City Manager, made certain modifications, and is now of the opillien tat based
17 upon the financial information presented to the Board, the fol owing constitutes an approp is e di termina-
18 tion of anticipated revenues, expenditures and expenses for Fiscal year, 2011, and should b a opted as
19 the 2011 Budget for the City of Little Rock, Arkansas,
20 NOW, THEREFORE, BE IT ORDAINED BY THE ]BOARD OF DIRECTORS OF T E CITY
21 OF LITTLE ROCK, ARKANSAS:
22 Section 1. This Ordinance shall be known as the FY2 11 Budget Ordinance of the ity of Little
23 Rock, Arkansas for the twelve (12) -month period beginning January 1, 2011, and ending, ec ber 31,
24 2011, reflecting estimated resources and uses as set forth below.
25 Section 2. All resources identified within this ordinance herein are estimated and su jet t,,)
26 and all appropriation uses identified within this ordinance are calculated upon available re o rce', and are
27 also subject to change.
[PAGE 1 OF 91
FY2011 Budget Ordinance of the City of Little Rock, Arkansas
I Section 3. Definitions. For purposes of this ordinance, the following terms shall t
2 ing meanings:
3 (A) Board of Directors means the Mayor and memb rs of the Board of Director
4 Little Rock, Arkansas.
5 (B) City Clerk means the City Clerk, or designated representative, of the City, or i
6 cially serving in the position, the Acting City Clerk, or designated representati
7 (C) City Manager, means the City Manager, or designated representative, of the C
8 is officially serving in the position, the Acting City Manager, or designated
9 which may include an Acting Assistant City Man iger.
10 (D) Director of Finance means the Director of Finance and Treasurer, or design,
11 tive, for the City, or if no one is serving in the position, the Acting Director
12 Treasurer.
13 (E) Expenditures means decreases in net financial re ources under the current fin,
14 measurement focus, and pertains to payment c f norinal operating paymer
15 brances.
16 (F) Expenses mean the cost of doing business in a proprietary organization, and c�
17 flows or the using up of assets — cost expiratioi — such as the depreciation
18 Within the context of this budget ordinance, "proprietary organization," or "pi
19 refers only to a method of accounting and is not used as any reference to wh
20 prise is conducted in a governmental or proprietary manner, as that term is un
21 kansas law. All enterprises referred to in this or finance shall be operated b3
22 governmental capacity.
23 (G) Fund Balance means the difference between assc is and liabilities reported in
24 tal fund and represents the excess of revenues or expenditures that has accum
25 inception of the fund.
[PAGE 2 OF 91
FY2011 Budget Ordinance of the City of Little Rock, Arkansas
follow-
City of
is offi-
no one
ta-
and
encum-
er out -
assets.
fund"
enter -
in Ar-
in its
the
I (H) Revenue(s) means:
2 (i) Increases in the net current assets of a G vernmental Fund Type from
3 penditure refunds and residual equity trans rs, but does not include an3
4 term debt proceeds and operating transfers i — which are classified as
5 sources," unless these constitute a reservation of fund balances for encuml
6 forward from a prior year and the expenditure for which the fund balance N
7 also been carried forward; or,
8 (ii) Increases in the net total assets of a Proprietary Fund Type from othe
9 refunds, capital contributions and residual equity transfers, but does not inc
10 transfer in which are classified separately from revenues, unless these const
11 tion of fund balances for encumbrances carried forward from a prior year a
12 for which the fund balance was created has also been carried forward.
13 Section 4. Compliance with Existing Laws, Statutes and Ordinances. This ordir
14 prepared in accordance with various Arkansas statutes that ceal with municipal fiscal rep
15 ments, the Financial Reporting Standards for the City of Little Rock, Arkansas, as apps
16 Rock, Ark., Rev. Code §§ 2 -245 to 260.8 (1988), and the standards of the Government Fin
17 Association.
18 Section 5. Fiscal Year 2011 Budget. The following respective amount for every re:
19 propriate use is herein set forth as follows:
20 (A) APPROPRIATE OPERATING RESOURCES:
21 General Fund (i) $13
22 Street 1
23 Waste Disposal 1
24 River Market
25 Zoo
(PAGE 3 OF 91
FY2011 Budget Ordinance of the City of Little Rock, Arkansas
than ex-
ral long-
carried
ted has
expense
reserva-
expense
ias been
require -
m Little
s
and ap-
18
00
70
79
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
(B) APPRO]
FY2011 Budget Ordinance (
Golf
Jim Dailey Fitness and Aquatic Center
Parking Garages
Fleet Services
Vehicle Storage Facility
10
2
1
1
1
3
80
8
,821
,994
1,383
932
770
TOTAL RESOURCES
(1) General fund operating resources include
the carry -over of $2 million
e i
r
ted f
2010 operating revenues and excess vacancy
3avings.
'RIATE OPERATING USES:
General Fund Departments
General Administration
$
0,
1
��,914
Board of Directors
3
,632
Community Programs
1459
City Attorney
1
5
402
Municipal Court — Criminal
1,29
580
Municipal Court — Environmental
,734
Municipal Court — Traffic
1
4
x,280
Finance
2
4
393
Human Resources
1
147
Office of Information Technology
3
9
349
Planning & Development
2
,555
Housing & Neighborhood Programs
4 30
437
Public Works
1
8
187
Parks
7
,034
Fire
4
385
(PAGE 4 of 91
f the City of Little Rock, Arkansas
-om
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17 Section
18 ing uses in Sect
19 tracts for public
20
21
22
23
24
25
FY2011 Budget Ordinance
Police
1,
,947
Parks /Zoo /River Market /Concessions
,092
Transfer to Street Fund
19
,071
Future Little Rock, Special Projects, PIT, Grant
Match
3,
,820
Vacancy Reductions
000
TOTAL GENERAL FUND
$134,.
,418
Street Fund
15,
,843
Solid Waste
7
9
I1120
River Market
1
' „942
Zoo
5
,749
Golf
2
2
136
Jim Dailey Fitness and Aquatic Center
1
5
126
Parking Garages
1
5
1900
Fleet Services
[Oz
8
1935
Vehicle Storage Facility
1
::1063
TOTAL USES
SPUM
A,=
6. Outside Agency Contributions. The appropriation
for General Adminis-ru
c
lope
ion 4 above includes the following amounts
ffir various entities with which
t
U
Nty c
services, or in which the City has an ownersh
p interest:
Central Arkansas Transit Authority
!836
Pulaski County Regional Detention Center
000
Arkansas Arts Center
'000
Museum of Discovery
'000
Chamber of Commerce
000
Metroplan
1
484
[PAGE 5 OF 91
rthe City of Little Rock, Arkansas
.at-
Dn-
1
2
3
4
5
6
7 Section 7.
8 of 2001, of the
9 the Little Rock
10 affected paymei
11 Development B
12 one million, thre
13 Section 8.
14 nel appropriatioi
15 (A) Annual
16 time be
17 (B) Annual
18 (C) In addit_
19 the amc
20 Section 9.
21 (A) In orde
22 resources that tI
23 tures and expen�
24 (B) To assui
25 programs and fi
FY2011 Budget Ordinance e
Downtown Partnership
PAGIS
Pulaski County Health Unit
Saint Vincent's
Cijy Beautiful
2'',000
2
5
2
500
'„ 100
381
500
TOTAL OUTSIDE AGENCY B
TI
1
PILOT Payments. In accordance with Act
97 of 1981, Act 713 of 1991
ct 1
krkansas General Assembly, the Director of
Finance shall make appropri
e
meat
School District, the Pulaski County Special S
hool District, and Pulaski CquAY
rom
1-in-lieu of taxes (PILOT) made to the City
y a company for which an
c
3
dus
)ads was issued; it is estimated that the gross
amount of these resources
For
201
e hundred nine thousand, seven hundred seventy-eight
dollars ($1,309,778
ppropriation for the Compensation of Elect
d Officials. This budget conia
113
per;
i for the Mayor and the Members of the Board
of Directors as follows:
compensation of the Mayor is $160,000, and
such other amounts as ma
tim
approved during the time this ordinance is effective;
compensation for each member of the Board
of Directors is $12,000;
on to these amounts, there are expenditures i
ioted within this ordinance w
i
can
unts paid for Mayor and Board member expenses
and benefits.
Definition of Significant Variance.
to prepare this budget it has been necessary
to estimate the amount of re
we
or of
e City will have available to it in fiscal year
2011, and the cost of the v
i
s
xpei
es that the City will incur during this period.
-e the efficient and responsible operation of the
City, and the maintenance
i
vari
cilities, it is important for the Board of Directors
to be timely advised o
i s
nifi(
[PAGE 6 OF 91
C the City of Little Rock, Arkansas
629
s to
any
rial
1 is
on-
to
ent
her
idi-
Dus
ant
1 variance in revenues, or expenditures, during the course of the fiscal year. Further, it is ii
2 Board of Directors, the City Manager and the Director of Finance, to agree as to what co
3 nificant variance" of these items.
4 (C) It is further necessary to have a definition of "significant variance" that can be
5 annual basis as a part of the City budget process, and which 0an best reflect the point at
6 of Directors believes it should be notified that such a change of circumstances has occurr,
7 any expenditure, expense, fund balance, revenue, or resource.
8 (D) For Fiscal Year 2011, a "significant variance" shall be deemed to have occurrel:
9 reporting period, there has been an increase or decrease from the budgeted amount for the
10 by a Monthly Financial Report, or a Quarterly Fund Balance Report that is:
11 (1) Greater than five percent (5 %) of the amount anticipated for that item for the
12 covered; and,
13 (ii) More than fifty thousand dollars ($50,000) from the amount anticipated for tl
14 period of time covered.
15 Section 10. Timeline for Department of Finance. The timeline for events related
16 preparation of reports and statements to the Board of Directo s for fiscal year 2011 is attar
17 A to this ordinance.
18 Section 11. Severability. In the event any title, subtitle, section, subsection, subdivis
19 subparagraph, item, sentence, clause, phrase, or work of this ordinance is declared or adjud
20 lid or unconstitutional, such declaration or adjudication shall not affect the remaining porti
21 nance which shall remain in full force and effect as if the portion so declared or adjudgec
22 constitutional was not originally a part of this ordinance.
23 Section 12. Repealer. All ordinances and resolutions, in luding but not limited to Lit
24 Ordinance No. 20,204 (December 15, 2009) ( "the 2010 Budg t Ordinance "), and any other
[PAGE 7 OF 91
FY2011 Budget Ordinance of the City of Little Rock, Arkansas
for the
a "sig-
on an
Board
lation to
i ;, rmg any
1 covered
of time
for the
timely
Exhibit
mva-
ordi-
or un-
Ark.,
;es or
I resolutions that relate to financial reporting within the City, �re hereby repealed to the exL] 4 such in-
2 consistency.
3 Section 13. Emergency Clause. It is imperative that a budget ordinance for the en
4 and calendar year be passed prior to the end of the current alendar year in order to a,
5 ued provision of City services, operations, and facilities; 6 uch continuation is essentl
6 health, safety and welfare, an emergency is, therefore, declared to exist and this ordina;
7 ception of Section 8 which deals with the compensation of the Mayor and Members of the
8 tors, shall be in full force and effect on January 1, 2011, and the various City departme)
9 immediately upon its passage, and for purposes of record kee ing and otherwise, as if it i
10 and effect from and after the date of its passage.
11 PASSED: December 14, 2010
12 ATTEST: APPROVE :
13
14
15 usa an ey, City Clerk
16
17 APPR VE AS TO LEGAL FORM:
18
19 i
20 Thomas M. Carpenter, Cit ttorney
21 //
22 //
23 //
24 //
25
26 //
27 //
Mark Stod
[PAGE 8 OF 9]
FY201I Budget Ordinance of the City of Little Rock, Arkansas
' -.7 —
a[ year
contin-
public
the ex-
'Direc-
operate
till force
I
2
3 [NOT'.
4 Ark.,1
5 annua
6 nance
7 recom
8 ous fit
9 sets re
10 cation
11 are ba
12 teenth
13 of eves
14
15 CAI
16
17
18 EVENT
19
20
21 Departs
22 City ob
23 Depart]
24 City ob
25 Departs
26 Departi
27 Departs
28 Departi
29 Departi
30 Departi
31 Departr
32 City Mi
33 City Ms
34
35 //
36 //
37 //
38 //
FY2011 Budg
EXHIBIT A• FY 2011 BUDGET ORDINANCE FOR TH
ITY OF LITILE ROCK,
(: The Board of Directors enacted financial reporting
standards for the City
I
ji
le
tev. Code §§ 2 -245 to 260.8 (1988) Section 2 -260 tI
is ordinance requires that a
rt
. budget process the Board of Directors set a tim
line for action by the Depart
t
to assure the timely preparation of financial rep
rts. This timeline is to be
ec
nendation of the City Manager after consultation
vith the Director of Finance
h
ancial institutions the City uses. This timeline is to
be reviewed each year to
as
e
isonable expectations for City staff, but at the same
time, assures the preparat'or
a
id
of reports to the Board of Directors as quickly aspossible.
Reports to the Boa
it
;ed upon certain events after the month -end close.
The month -end close is define
1
(15th) business day after the end of the previous calendar
month. For FY 201
a
is is as follows:
,ENDAR OF EVENTS RELATED TO TIMELY PREPARATION
OF CITY F
REPORTS
WORKING DA
i
(after the end of the cak
n i
ai
in
nent notification of deposits submitted to accounting
Lai ns monthly bank statement
1
vent processes bank files to produce combined and payroll
outstanding check lists
tains monthly investment statement
vent reconciles book balance and bank statements for
all bank accounts
aent reconciles book balance and investment balances
1
lent finalizes and enters all remaining journal entries
lent reviews and corrects work to date
5
lent conducts final review of information for reports
lent processes computer system reports (month -end cl
se)
7
lent completes preparation of monthly reports
2
Inager and Finance Director present monthly report to
Board of Directors
.nager has monthly report posted in City website folio
ving Board presentation
[PAGE 9 OF 91
;t Ordinance of the City of Little Rock, Arkansas
Rock,
of the
of Fi-
upon
vari-
that it
publi-
ectors
he fif-
endar
AL
onth)