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09-04-07Little Rock Board of Directors Meeting — Minutes — September 4, 2007 MINUTES BOARD OF DIRECTORS MEETING City Hall — 500 W. Markham September 4, 2007 - 6:00 PM The Board of Directors of the City of Little Rock, Arkansas met in a regular session with Mayor Stodola presiding. Nancy Wood, City Clerk, called the roll with the following directors present: Richardson, Keck, Wright, Fortson, Adcock, Vice Mayor Hurst, and Mayor Stodola. Director Hendrix, Cazort, Wyrick, and Kumpuris were absent. Director Adcock gave the invocation, which was followed by the Pledge of Allegiance. Mayor Stodola recognized Walter Nunn to introduce the visiting delegation of government representatives from the Ukraine. Mayor Stodola asked the Board to consider the modifications. Director Richardson, seconded by Director Adcock, made a motion to add the items M -1 and M -2 to the Consent agenda. By unanimous voice vote of the Board members present, being two - thirds in number, the modifications were accepted. Directors Hendrix, Cazort, Wyrick, and Kumpuris were absent. MODIFICATIONS: M -1. RESOLUTION 12,564 -X - To authorize the City Manager to enter into a contract with Vigilar, not to exceed $62,500.00, to purchase new firewalls and associated systems to provide updated security for the City's computer network. Staff recommends approval. Synopsis: The City's firewalls and associate systems are outdated and in need of upgrade to support the additional requirement of the new systems for Housing and Neighborhood Programs, Planning and Development, Parks and Recreation, and the overall increase in communications over the Internet. An RFP was posted and the winning bidder was Vigilar. M -2. RESOLUTION 12,561 -X - To authorize the City Manager to enter into an agreement with Arkansas Highway and Transportation Department for utilization of Arkansas Recreational Trail Funds for the Arkansas River Trail; and for other purposes. Staff recommends approval. Synopsis: Authorizes the City Manager to enter into an agreement with the Arkansas Highway and Transportation Department for utilization of Arkansas Recreational Trail Funds for the Arkansas River Trail. M -3 — ORDINANCE — Held on 1St Reading - To amend and clarify Little Rock, Ark., Rev. Code 32 -322 (1988), as amended by Little Rock, Arkansas, Ordinance No. 19,811 (August 28, 2007) and Little Rock, Arkansas, Ordinance 19,784 (July 17, 2007); to modify the manner in which the City shall immobilize motor vehicles with a boot or by towing; to declare an emergency; and for other purposes. Staff recommends approval. Little Rock Board of Directors Meeting — Minutes — September 4, 2007 The consent agenda Items 1 -5 and Items M -1 and M -2 were read. CONSENT AGENDA (Items 1 - 5) 1. MOTION Z -8225 — To set the date of public hearing for September 18, 2007, to appeal the Planning Commission's decision to approve A Special Use Permit to allow a day care family home at 6724 Carolina Drive. Planning Commission: 6 ayes, 3 nays, I absent, I open position. Staff recommends approval of the Special Use Permit. Synopsis: John B. Honea is appealing the Planning Commission's action in approving a Special Use Permit to allow a day care family home on the R -2 zoned property at 6724 Carolina Drive. 2. RESOLUTION 12,562 -X - To authorize the City Manager to renew the contract for employee dental insurance with Delta Dental Plan of Arkansas for two (2) additional years; and for other purposes. Staff recommends approval. Synopsis: The incumbent provider of dental benefits for City Employees has submitted a proposal for renewal of the existing contract. The most attractive of the renewal proposals offered, calls for a six percent (6 %) increase effective January 1, 2008, with rates guaranteed for a twenty -four (24) - month period. 3. RESOLUTION 12,563 -X To authorize the City Manager to execute a contract with Standard Life Insurance Company to provide term life insurance coverage for City Employees; and for other purposes. Sluff recommends approval. Synopsis: The incumbent provider of life insurance benefits for City Employees has submitted a renewal proposal offering to extend the existing policy for a two (2) - year period with no increase in premium rates. 4. RESOLUTION 12,560 -X - To authorize the City Manager to execute a contract with ACE USA Insurance Company to provide accidental death and dismemberment insurance coverage for City Employees; and for other purposes. Staff recommends approval. Synopsis: The incumbent provider of accidental death and dismemberment coverage for City Employees has proposed a renewal of both the basic and voluntary policies for a two (2) - year period effective January 1, 2008, with no increase in premium rates. 5. RESOLUTION 12,566 -X - To authorize the City Manager to enter into a purchase agreement with Friends of the Carousel, Inc., for the purchase of the Over - The -Jumps Carousel in the amount of $150,000; and for other purposes. Synopsis: This resolution authorizes the City Manager to enter into a purchase agreement, in a form acceptable to the City Attorney, with Friends of the Carousel, Inc., for the purchase of the antique carousel known as the Over -The- Jumps Carousel for the Little Rock Zoo in the amount of $150,000. The Little Rock Civitan Club has generously donated $50,000 of the $150,000 purchase price. M -1. RESOLUTION 12,564 -X - To authorize the City Manager to enter into a contract with Vigilar, not to exceed $62,500.00, to purchase new firewalls and associated systems to provide updated security for the City's computer network. Staff recommends approval. Synopsis: The City's firewalls and associate systems are outdated and in need of upgrade to support the additional requirement of the new systems for Housing and Neighborhood Programs, Planning and Development, Parks and Recreation, and the overall increase in communications over the Internet. An RFP was posted and the winning bidder was Vigilar. _ 2 Little Rock Board of Directors Meeting — Minutes — September 4, 2007 M -2. RESOLUTION 12,561 -X - To authorize the City Manager to enter into an agreement with Arkansas Highway and Transportation Department for utilization of Arkansas Recreational Trail Funds for the Arkansas River Trail; and for other purposes. Staff recommends approval. Synopsis: Authorizes the City Manager to enter into an agreement with the Arkansas Highway and Transportation Department for utilization of Arkansas Recreational Trail Funds for the Arkansas River Trail. A motion was made by Director Adcock, seconded by Director Keck, to adopt the Consent Agenda. By unanimous voice vote of the Board members present, being two- thirds in number, the Consent Agenda (Items 1 -5, M -1 and M -2) were adopted. Directors Hendrix, Cazort, Wyrick, and Kumpuris were absent. CITIZENS COMMUNICATIONS Speaker: Robert Walker Topic: Exit doors and safety issues in apartment building. PUBLIC HEARINGS (Items: 6 — 8) Mayor Stodola opened the public hearing for Item 6 and requested the second reading of the ordinance. There being no speakers present to speak in favor or opposition of the item, _ . the public hearing was closed. Mayor Stodola announced that the item would be held on second reading. Director Fortson, who is recusing himself from the item, was allowed to stay in the room since there was no discussion on the item. 6. PUBLIC HEARING & ORDINANCE - Held on 2 "d Reading - Authorizing the construction of betterments and improvements to the sewer system of the City of Little Rock, Arkansas; authorizing the issuance and sale of Sewer Construction Revenue Bonds, Series 2007C; providing for the payment of the principal of and interest on the bonds; and prescribing other matters relating thereto. Staff recommends approval. (I" Reading August 21, 2007, Public Hearing and 2nd Reading September 4, 2007 and 3rd reading September 18, 2007). Synopsis: The ordinance authorizes the issuance of up to $71,100,000 of Sewer Revenue Bonds. Mayor Stodola opened the public hearing for Item 7 and requested the first reading of the ordinance. Mark Spradley gave a brief overview of the district and asked for the Board's support. There being no other speakers present to speak in favor or opposition of the item, the public hearing was closed. 7. PUBLIC HEARING & ORDINANCE - Held on 2 "d Reading - To form the Vista Pointe Municipal Multipurpose Property Owners' Improvement District No. 2007 -303 of Little Rock, Arkansas, and for other purposes. 3 Little Rock Board of Directors Meeting — Minutes — September 4, 2007 Mayor Stodola announced that the item would be held on second reading because there were not enough members to suspend the rules and move the item forward. Mayor Stodola opened the public hearing for Item 8 and requested the first reading of the resolution. There being no other speakers present to speak in favor or opposition of the item, the public hearing was closed. 8. PUBLIC HEARING & RESOLUTION 12,565 -X - To approve the sources and uses of projected 2008 CDBG, HOME, and ADDI funds for inclusion in the City's Annual Plan; and for other purposes. Staff recommends approval. Synopsis: As a regulatory requirement, a public hearing must be conducted on the proposed uses of 2008 CDBG, HOME, and ADDI funding, which the City expects to receive from the Department of Housing and Urban Development. A motion was made by Director Adcock, seconded by Director Keck, to adopt the resolution. By unanimous voice vote of the Board members present, being two- thirds in number, the resolution was passed (Items 8). Directors Hendrix, Cazort, Wyrick, and Kumpuris were absent. Tom Carpenter, City Attorney, introduced an ordinance that would amend the booting and towing ordinance. Mayor Stodola called for the first reading. M -3. ORDINANCE — Held on 1St Reading - To amend and clarify Little Rock, Ark., Rev. Code 32 -322 (1988), as amended by Little Rock, Arkansas, Ordinance No. 19,811 (August 28, 2007) and Little Rock, Arkansas, Ordinance 19,784 (July 17, 2007); to modify the manner in which the City shall immobilize motor vehicles with a boot or by towing; to declare an emergency; and for other purposes. Staff recommends approval. Bruce Moore, City Manager, reported that the ordinance will go into affect on Saturday, September 15, 2007 and booting will begin on the following Monday. He also reported that any citizen with an accumulation of over $250 of unpaid parking fines would be subject to booting. DIRECTORS REPORTS/REQUESTS: Mayor Stodola announced that with the upcoming events surrounding the Central High Integration 50th Anniversary, there would not be an agenda meeting on September 25. The agenda meeting for October 2, 2007, is going to be held after the Board meeting on September 18, 2007 at 4 PM. Director Richardson asked the City Manager for updates and reports on highlighting the City for its designation as one of the "100 Best Cities for Young People" and the homeless day center. Director Fortson asked the City Attorney to clarify the status of the August 14 election results. Tom Carpenter, City Attorney, gave a summary on the actions that are in progress now. Several pleadings have been filed, but there is nothing at this time keeping the City from moving forward. The question was asked as to what action steps we are taking toward moving in that 0 Little Rock Board of Directors Meeting — Minutes — September 4, 2007 direction. The Mayor answered that he and the City Manager had decided to start working on these matters on October 1, 2007. The City Attorney added that there needed to be some changes made to the Code of Ordinances to correct the relationship between the Mayor and City Manager. Also the other 10 (excluding the Mayor) members would have to discuss and vote on the salary and benefits package for the Mayor. Information on voting under the new system is being put together now. Director Fortson asked how the Board and Commission appointments would be handled from this point forward. Director Keck asked that a written set of policies and procedures be put into place to move forward. Director Adcock asked the City Manager when the Budget Adjustment would be coming forward; he reported that it would come forward at the September 18, 2007 meeting. She also asked for a status report on the A &P Commission. Tom Carpenter, City Attorney, gave a brief summary on where he thought Larry Jegley's (County Prosecutor) office might go with the results of the report. Director Fortson added that the A &P had just passed an ethics resolution. A motion was made by Director Keck, seconded by Director Richardson to adjourn the meeting. By unanimous voice vote of the Board members present, the meeting was adjourned at 7:00 PM. ATTEST: a y Woo , CMC City Clerk 67 APPROVED: Mark Stodola Mayor