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NO. 16,582
AN ORDINANCE TO DISPENSE WITH COMPETITIVE
BIDDING; AWARDING A CONTRACT TO THE
UNIVERSITY OF ARKANSAS AT LITTLE ROCK TO
PERFORM AN EVALUATION OF THE NEIGHBORHOOD
ALERT SYSTEM IN COOPERATION WITH THE
LITTLE ROCK -- FIGHTING BACK PROGRAM;
DES WRING AN EMERGENCY; AND FOR OTHER
PURPOSES.
5s3
WHEREAS, the Robert Wood Johnston Foundation has expressed
a desire to have a detailed evaluation of the neighborhood alert
center program performed by an institute of higher learning;
and
WHEREAS, the Little Rock -- Fighting Back program would also
like to conduct such a study, but cannot afford the cost of the
study by itself; and
WHEREAS, the only way this study can be performed is in
cooperation with the Robert Wood Johnston Foundation, thus
making competitive bidding impossible and impractical if the
study is to be performed.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1: The City Manager is authorized to enter into an
agreement with the Robert Wood Johnston Foundation and the
University of Arkansas at Little Rock in substantially the form
as Attachment A to this ordinance for the conduct of an
evaluation of the City's neighborhood alert center program in an
amount not to exceed ten thousand dollars ($10,000.00), these
funds to come from the Little Rock -- Fighting Back budget.
SECTION 2: The Board finds that this study is to be
performed by the University of Arkansas at Little Rock,
operating through the Arkansas Institute of Government, and
further finds that funding for this study would not be possible
without the contribution from the Robert Wood Johnson
Foundation; since the Robert Wood Johnston Foundation has
determined to contract exclusively with the Arkansas Institute
of Government, competitive bidding would be impractical and
unfeasible and is therefore waived.
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SECTION 3: The Board of Directors finds that the proper
and efficient workings of its neighborhood alert center program
is essential to the public health, safety and welfare; the
evaluation of this program is also essential; an emergency is
therefore declared to exist and this ordinance shall be in full
force and effect from and after the date of its adoption.
PASSED: January 18, 1994
o
• �•
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A ��
MEMORANDUM OF AGREEMENT
BETWEEN
THE CITY OF LITTLE ROCK AND
THE UNIVERSITY OF ARKANSAS AT LITTLE ROCK
The City of Little Rock agrees to reimburse the University of Arkansas at Little Rock for
services provided during the period January 3, 1994 through June 17, 1994.
DESCRIPTION OF SERVICES
UALR agrees to provide services detailed in the Arkansas Institute of Government and
Criminal Justice Institute proposal entitled "Evaluation of Neighborhood Alert System:
City of Little Rock" submitted to the City Manager.
ALLOWABLE COSTS AND METHOD OF PAYMENT
The cost to the City of Little Rock for UALR's services under this agreement and the
method of invoicing are spelled out in the attached proposal.
The Board of Trustees Board of Directors
of the University of Arkansas for City of Little Rock, Arkansas
the University of Arkansas at Little Rock
(Contractor) Thomas W. Chapman
11i
Title: Vice President for Finance
and Administration
1123 South University Avenue
Little Rock, AR 72204
(Signature)
Date:
Title: City Manager
City of Little Rock, AR
500 West Markham Street
Little Rock, AR 72201
0-%%
A -,7
Arkansas Institute of
UALR
Proposal
Evaluation of Neighborhood Alert
System: City of Little Rock
submitted to:
Charles Nickerson, City Manager
City of Little Rock
November 1993
submitted by:
ARKANSAS INSTITUTE OF GOVERNMENT
CRIMINAL JUSTICE INSTITUTE
UNIVERSITY OF ARKANSAS AT LITTLE ROCK
2801 University Avenue
Little Rock, Arkansas
(501) 569 -8561
Public Affairs Research Group 1 Project Proposal
r,�
V4,1K
Arkansas Institute of GovAbinen
EVALUATION OF NEIGHBORHOOD ALERT SYSTEM
Project Description
UALR
The purpose of this project is to conduct a thorough evaluation of the
Neighborhood Alert System in Little Rock, Arkansas. Between
October 1991 and August 1993, the City, through a cooperative
arrangement among Fighting Back, the LRPD, and the LIZ
Department of Neighborhoods and Planning, has opened and
staffed Alert Centers in nine Little Rock neighborhoods. The goals of
these centers are to strengthen and unify the forces necessary to
improve the life conditions of residents, and to produce
neighborhoods which have low -risk conditions and are strong in
their power against the presence and effects of alcohol and other
drug abuse. All phases of the evaluation will be completed by faculty
and staff of the Arkansas Institute of Government and Criminal
Justice Institute at UALR..
Arkansas Institute of Government
The Arkansas Institute of Government conducts research, including
survey research, for local and state government agencies and
nonprofit organizations. The Institute's staff has extensive
experience in conducting research and evaluation studies and in
advising and working with government and nonprofit agencies.
Criminal Justice Institute
The Criminal Justice Institute provides training and educational
programs to over 2500 criminal justice personnel and managers from
Arkansas and surrounding states. The Institute's purpose is to
encourage recognition of the growing needs of criminal justice as a
career field. The staff of the institute is involved in all aspects of
criminal justice including management training, data analysis,
program evaluation, and technical assistance.
Each institute will contribution in -kind labor as a part of its public
service mission.
Public Affairs Research Group 2 Project Proposal
M
v ��
Arkansas Institute of
Topics for Evaluation
UALR
The Institutes will apply various evaluative techniques for the
purpose of determining how well the Alert Centers are functioning
and meeting their objectives. The primary focus of the evaluation is
the impact of the Alert Centers on: criminal activity, particularly
that related to drug and alcohol abuse in Alert Center areas, gang
activity in targeted neighborhoods, police responsiveness, housing
and neighborhood code enforcement, school suspensions and
expulsions, teen pregnancy, the involvement of parents and other
neighborhood residents in substance abuse training programs and
other neighborhood activities, and the perception of residents
concerning an improved quality of life as affected by Alert Center
efforts.
Evaluative Methods
The Institutes will utilize survey research, interviews and focus
groups with staff and residents, an audit of management practices,
and data collection and analysis.
Agreement
The Institutes agree to perform the following:
1. Write, field -test, conduct, and analyze the results of a
telephone survey of approximately 375 randomly -
selected households in the nine Alert Center areas.
2. Conduct interviews and focus groups of staff and Alert Center
area residents to determine perceptions, attitudes, and
behaviors related to the goals and objectives of the
Neighborhood Alert System.
3. Audit management practices in the Alert Centers through
interviews with key staff, observation of meetings and
training sessions conducted in the Alert Center areas, and a
review of written documents and other relevant information
such as job descriptions and operating procedures.
Public Affairs Research Group 3 Project Proposal
R to
Arkansas Institute of
UALR
4. Collect and evaluate available data related to substance
abuse, prevention, and drug- related crime, law enforcement,
and code enforcement.
5. Evaluate data gathering and management for the purpose of
establishing a baseline for future evaluative studies.
6. Train, as necessary, Alert Center and other staff to collect and
manage appropriate data for future evaluative studies.
7. Present a written report of findings and recommendations to
the City Manager.
The overall timeframe is approximately 21 weeks from the date of
signing the contract.
Compensation
The Arkansas Institute of Government will be compensated in the
amount of $19,962.11. The attached estimate provides details
supporting this amount. Payment in the amount of $10,000 will be
made at the time of the signing of the contract. The balance of the
payment will be made within 30 days of the delivery of the final
report to the City Manager.
The Arkansas Institute of Government and the Criminal Justice
Institute will contribute $2,700 in in -kind services.
Public Affairs Research Group 4 Project Proposal
5
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ESTIMATE OF EXPENSES
I. TELEPHONE SURVEY
Average length of interview is 10 minutes. Estimated completion rate
per interviewer per hour is 2.5. Number of completed interviews per
calling day is estimated at 50. Number of interviews needed to achieve
statistically valid sample is approximately 375.
Telephone Interviewer Wages
$851.00
Supervisor Wages
$292.00
Questionnaire Development
$366.00
Survey Design and Management
$293.00
Phone Sample and Data Processing
$419.00
Analysis and Report Writing
$732.00
Equipment Maintenance and Depreciation
$575.00
Programming CATI System .
$72.00
Clerical Support
$188.00
Supplies and Copying
$12.00
Total - Telephone Survey $3600.00
In -kind contribution 200.00
H. CRIME AND LAW ENFORCEMENT
Staff of the Criminal Justice Institute will conduct this section of the
evaluation. We will interview police officers, audit police responsiveness
to incidents in the Alert Center neighborhoods, and focus on anti -gang
activity, residents' perception of crime and police response to it, and the
overall impact of the Alert Centers on crime in target areas.
Estimated number of hours to be expended is 113 @ $20.
Total - Crime and Law Enforcement
In -kind contribution
$2000.00
260.00
6G
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III. ALCOHOL AND SUBSTANCE ABUSE PREVENTION
Through interviews, data analysis, survey techniques, and the
management audit, we will study drug- related crime data, crack house
elimination, programs related to adolescent and teen drug and alcohol
use, training and information programs, participation in various
programs by residents of the Alert Center areas, and residents'
perception of drug- related activities.
Estimated number of hours to be expended is 78 @ $20.
Total - Drug- related Programs
In -kind contribution
$1200.00
360.00
IV. ANALYSIS OF COMMUNITY CLIMATE AND QUALITY OF LIFE
We will use interviews, survey analysis, and direct observation to study
residents' attitudes toward police personnel, code enforcement officers,
and the Alert Center activity. Other topics are: relationships and
attitudes toward neighborhood schools, neighborhood participation rates,
use of neighborhood facilities, residents' sense of belonging, and
perceptions of neighborhood cleanliness and stability and the general
quality of life.
Estimated number of hours to be expended is 104 @ $20.
Total - Community Climate and Quality of Life $1600.00
In -kind contribution 480.00
V. HOUSING, CODE ENFORCEMENT, AND CITY SERVICES
We will use primarily management data and observation of performance
to study Alert Center impact on deteriorating and abandoned houses,
responsiveness of the code enforcement officers, and residents'
perceptions of physical conditions of the neighborhoods.
Estimated number of hours to be expended is 40 @ $20.
Total - Housing, Code Enforcement, City Services $600.00
In -kind contribution 200.00
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VI. DEMOGRAPHIC PROFILE AND OPERATIONS DATA
This portion of the study will depend on the management audit and data
collection and analysis to generate useful and useable demographic
profiles of Alert Center areas, cost and efficiency of operating the Alert
Centers, and data from the school system and health department.
Estimated number of hours to be expended is 80 @ $20.
Estimated cost of census block data is $900.
Total - Demographics and Operations Study $2300.00
In -kind contribution 200.00
VII. ADMINISTRATIVE SUPPORT
This part of the evaluation covers costs associated with producing the
final report.
Estimated number of hours to be expended is 40 @ $20.
Total - Administrative Support Costs $0
In -kind contribution 800.00
VIII. DATA COLLECTION AND TRAINING
In the event that data needed for future evaluations are not being
gathered, it will be important and necessary to set up a systematic
process and format for data gathering and record - keeping. Further, city
personnel may need to be trained to perform these tasks.
Estimated number of hours to be expended is 160 @ $20.
Total - Data Collection and Training $3000.00
In -kind contribution 200.00
IX. UNIVERSITY OVERHEAD AND EMPLOYEE BENEFITS
Total employee benefits (.22 x $12,300) $2706.00
Total overhead (.15 x $19,707.42) $2956.11
M
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BUDGET SUMMARY
Telephone survey
Crime and Law Enforcement
Drug- Related Programs
Community Climate and Quality of Life
Housing, Code Enforcement, City Services
Demographic profile and Operations
Administrative Support
Data Collection and Training
University Overhead and Employee Benefits
Total
M M
UALR
Little Rock In -kind
$3600.00
$200.00
$2000.00
$260.00
$1200.00
$360.00
$1600.00
$480.00
$600.00
$200.00
$2300.00
$200.00
$0
$800.00
$3000.00
$200.00
$5662.11
$0
$19,962.11 $2,700.00
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