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72
ORDINANCE NO. 15,830
AN ORDINANCE APPROPRIATING FUNDS FROM THE
UNAPPROPRIATED BALANCE OF THE CITY'S GENERAL
FUND FOR ELECTRICAL SYSTEM REPAIRS TO THE
POLICE AND JAIL BUILDING; AUTHORIZING THE
CITY MANAGER TO ENTER INTO A CONTRACT WITH
BRADSHAW -CLARK ELECTRIC COMPANY FOR ELECTRICAL
SYSTEM REPAIRS.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1: There is hereby appropriated the sum of
$160,000 from the unappropriated balance of the City's General
Fund for electrical system repairs to the Police and Jail
Building.
SECTION 2: The City Manager having complied with the
provisions of Ordinance 15,221 providing for the selection of
professional services, is hereby authorized to enter into a
contract with Bradshaw -Clark Electric Company in an amount not to
exceed $154,721 for electrical system repairs.
PASSED: March 6, 1990
ATTEST:
APPROVED AS TO FO
4L4_64—
MARK STODOLA, CITY ATTORNEY
APPROVED:
MAYOR OYD G. VILLINES, III
;3 / ;L
PURCHASING FACT SHEET
BID NO: 0221 DATE OPENED: February 13, 1990
DEPARTMENT: Human & General Services
DESCRIPTION: Electrical Renovations to Police Building
FUNDING: To be Requested
ACCOUNT NUMBER: N/A
APPROPRIATION OR TRANSFER REQUIRED: $160,000
ACCOUNT AVAILABILITY: $ N/A
AMOUNT OF PURCHASE: $154,721
SUGGESTED AWARDEE: Bradshaw -Clark
Little Rock, AR
RECOMMENDATION AND DISCUSSION: It is recommended that the bid
submitted by Bradshaw -Clark be accepted. Donham Industrial
Electric the apparent low bidder submitted a letter requesting
that the City accept a corrected bid or that they be allowed to
withdraw if we could not allow the correction. Since allowing a
company to correct their bid after the opening is illegal their
only option is to be allowed to withdraw the bid which is
recommended. A copy of their letter is attached to the
tabulation.
• • 74
BID 11: 0221
DEPARnIIENTI: Human & General Services
DESCRIPTION: Electrical Renovations to Police Building
TABULATION
1. Donham Industrial Electric
Base Bid $140,464
Deductive Alt. 111 171894
SUB TOTAL 122,570
Deductive Alt. 112 20,708
TOTAL, $101,862 (BID WITHDRAWN)
2. Bradshaw -Clark
Base Bid
$218,347
Deductive Alt. 111
17,360
SUB TOTAL
200,987
Deductive Alt. 112
46,266
TOTAL
$154,721 (AWARD)
3. Little Rock E1
Base Bid
Deductive Alt.
SUB TOTAL
Deductive Alt.
TOTAL
actrical
$206,480
111 17,700
188,780
#2 6,500
$182,280
�Of1u.Q.� �, • C�. , �6t.C• 75
POST OFFICE BOX 160212 - NORTH LITTLE ROCK, ARKANSAS 72231 -6002
AREA CODE 501 TELEPHONE 945 -0248
February 14, 1990 FAX: 501 -945 -0256
Little Rock Purchasing Office
Suite 300 `
City Hall
500 West Markham
Little Rock, Arkansas 72201
Attention: Mr. Gerald Paul
RE: Bid No. 0211
Police & Jail Bldg. Electrical Renovations
Dear Mr. Paul:
This letter is a follow -up of our telephone conversation this
morning. I discussed with you this morning the error I found in my
bid on the Electrical Renovations to Police & Jail Building.
When bidding a job with deductive alternates, I estimate each
alternate separately from the base bid. These deductive alternates
are to be added to my base bid estimate for a true base bid. These
alternate estimates then can be used for the deductive alternate bids.
While I was preparing this bid, time was running out because I did
not receive all of my switchgear quotes until after one o'clock. I
made the mistake of not telling my secretary that the Base Bid, Alternate
#1 and Alternate #2 should be added together before the figures were
typed on the bid form. Below I have listed my figures in order that
they should have been added for the Base Bid:
Base w/o alternates $140,464.00
Alternate #1 17,894.00
Alternate #2 20,708.00
Base Bid should habeen: $179,066.00
If you will look at my bid as turned in, you can see that I bid
$140,464.00 as my Base Bid.
I request your consideration in accepting our corrected bid or
letting us withdraw our proposed bid without being penalized for our
error. We are very sorry and apologize for the inconvenience our
mistake on this bid has caused you. Will you please review our request
and give us your answer as soon as possible.
Sincerely,
�. B?U4f.'�i/✓ X,� k6tY.✓
Louren Ray Ross
LRR:fb
An Equal Opportuniw Employer