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ORDINANCE NO. 16,095
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AN ORDINANCE DISPENSING WITH THE REQUIREMENT
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FOR COMPETITIVE BIDDING AND AUTHORIZING THE
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CITY MANAGER TO EXECUTE A LEASE WITH THE
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LITTLE ROCK MUNICIPAL AIRPORT COMMISSION TO
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PROVIDE OFFICE SPACE AT THE AIRPORT FOR THE
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USE OF THE AIRPORT INTERDICTION UNIT OF THE
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LITTLE ROCK POLICE DEPARTMENT; AND DECLARING
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AN EMERGENCY.
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Wes• the Board of Directors may dispense with the
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requirement of competitive bidding in exceptional situations
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where such procedure is not feasible; and
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Wes• the Little Rock Police Department has a need to
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obtain office space in the Little Rock Municipal Airport in
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order to locate the Airport Interdiction Unit of the Organized
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Crime and Intelligence Unit; and
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WHEREAS, the Little Rock Municipal Airport Commission has
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agreed to lease approximately six hundred and fifty -eight (658)
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square feet of space to the City of Little Rock for an annual
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rental of Seven Thousand Five Hundred Thirty -four Dollars and
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Eight Cents ($7,534.08); and
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WHEREAS, the Little Rock Municipal Airport has further
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agreed to build and finish the space for an estimated cost of
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Eight Thousand Six Hundred Ninety -eight Dollars and Thirty -eight
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Cents ($8,698.38); and
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WHEREAS, all funds to be used for the payment of building
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costs and rental fees will come from the United States
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Department of Justice Asset Forfeiture Program rather than the
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budget of the City of Little Rock; and
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WHEREAS, the Little Rock Police Department has a compelling
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need to enter into the lease and have the space prepared as soon
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as possible.
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OA-71 --
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NOW, THEREFORE, BE IT ORDAINED BY T BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1: The City Manager is hereby authorized to
execute the lease between the City of Little Rock and the Little
Rock Municipal Airport Commission in substantially the form
attached as Exhibit A.
SECTION 2: The Board of Directors hereby finds that
competitive bidding shall be dispensed with for the purpose of
allowing the City Manager to execute a lease on behalf of the
Little Rock Police Department for the lease of office space for
the Airport Interdiction Unit of the Organized Crime and
Intelligence Unit of the Police Department. Because the offices
of the airport Interdiction Unit must be located in the airport
terminal, it is neither feasible nor practical to subject this
lease to competitive bidding.
SECTION 3: The annual rent under the terms of the lease
will be $7,534.08. The cost to renovate the leased space to
accommodate the necessary offices, interview room and storage
space will be approximately $8,698.38. The Commission has agreed
to limit the cost to the City to actual costs of construction.
Both rent and construction costs will be paid from the United
States Department of Justice Asset Forfeiture Program and,
therefore, do not require an appropriation.
SECTION 4: Declaring an Emergency. It is hereby found and
declared that the Little Rock Police Department needs to enter
into the lease with the Little Rock Municipal Airport Commission
for office space for the Airport Interdiction Unit. Therefore,
an emergency is declared to exist, and this ordinance is
necessary to protect the public health, safety, and welfare and
shall be in full force and effect from and after its passage and
approval.
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1 PASSED: September 3, 1991
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ATTEST:
Robbie HancocK, City Clerk
APPROVED AS TO FORM:
Thomas M. Carpen er
City Attorney
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EXHIBIT A
LEASE AGREE MT
This Agreement is entered into as if executed on the
day of , 1991, by and.between the Little Rock
Municipal Airport Commission ("Lessor") and the City of Little
Rock, Arkansas ( "City ") on behalf of the Little Rock Police
Department ( "Lessee") for the use of the Organized Crime and
Intelligence Unit.
Witnesseth:
1. PREMISES. Approximately 658 square feet of office
space on the second floor of the terminal building at the Little
Rock Municipal Airport, also known as Adams Field. The office
space provided pursuant to this lease agreement and identified
as the premises under this section of the agreement will remain
constant throughout any lease term. Any changes to the location
or the square footage of the premises will be made only with the
express written approval of the Lessee.
2. TERMS. The initial term will be deemed to have begun
on , and will end on For
purposes of this agreement, this time frame will be deemed one
lease year. Lessee may elect to extend the term of this lease
for any additional one lease year period by giving written
notice of such intent not less than thirty (30) days prior to
the expiration of each term. Rental rates may be renegotiated
prior to the beginning of each option period, provided that any
renegotiated rental amount will not exceed % of the
immediately preceding year's rental amount. The parties may also
negotiate the exact location of the leased premises at the
beginning of each option period.
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3. RENT. Lessee agrees to pay Six Hundred Twenty -seven
Dollars and Eighty -four Cents ($627.84) per calendar month in
advance upon invoice from the Lessor.
4. UTILITIES AND SERVICES. Lessor will furnish utilities,
elevator services, trash removal, lighting fixtures and
replacements, heat and air conditioning, and janitorial
services. Lessee has the right to disapprove any personnel
providing these services, or the right to supervise any
personnel performing duties upon the premises covered by this
Agreement, or both, in order to assure the integrity of Police
Department apparatus, information, and other materials
maintained on the premises.
5. MAINTENANCE REPAIR AND REPLACEMENT. Lessor agrees to
maintain the premises in good repair and tenantable condition,
making replacements when necessary, including, but not limited
to, all structured components, mechanical equipment, and pest
extermination. If Lessor fails to correct a deficiency to the
satisfaction of Lessee within thirty days after written notice
from Lessee -- or within an appropriate shorter period as stated
in the notice in the event of a deficiency constituting a hazard
to the health and safety of Lessee's employees, property, or any
person -- Lessee may perform such maintenance or make such
repair at its own cost and, in addition to any other remedy it
may have, Lessee may deduct the amount thereof from the rent
that may then or thereafter become due. Lessee's obligation to
pay rent and Lessor's obligations under this lease are hereby
made dependent. In order to assure the integrity of any police
apparatus, information, or material maintained on the premises,
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Lessee has the right to approve, or supervise, or both, the
maintenance personnel performing duties pursuant to this
paragraph.
6. DAMAGE AND DESTRUCTION. Lessor shall bear the risk of
loss by fire or other casualty and shall maintain fire and
extended coverage insurance to the full replacement value of the
premises. Lessor shall cooperate with Lessee in maintaining to
the extent possible under the law the confidentiality of any
necessary proof of loss for police apparatus, material, or
equipment, in the event of such casualty. Upon any fire or
casualty occurrence, the rent for the premises shall abate until
the premises are restored. Lessor agrees to promptly repair or
replace any part of the premises damaged or destroyed. In the
event of damage or destruction of the leased premises, Lessee
may terminate this lease by written notice to Lessor. However,
Lessor affirmatively agrees to provide temporary space within
the Little Rock Municipal Airport as soon as possible after the
airport reopens following the fire or other casualty. Lessor
agrees that no entry, other than initial efforts by appropriate
emergency services personnel to put out a fire or deal with a
casualty, will be permitted on the leased premises unless
Lessee's personnel are present to assure security for police
records, materials and apparatus.
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7. TERMINATION. Lessee may terminate this lease by thirty
days written notice to Lessor, subject to provisions of Section
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B. MISCELLANEOUS. This lease and any modification or
amendments to it will not be valid without written approval of
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Lessee. This lease shall benefit and bind the parties hereto and
their heirs, personal representatives, successors and assigns.
This lease contains the entire agreement of the parties.
9. SEVERABILITY. The provisions of this lease are hereby
declared to be severable -- -and if any terms, conditions or
provisions shall be declared or held invalid, the remaining
terms, conditions or provisions shall remain in full force and
effect.
10. APPLICABLE LAW. The parties hereto agree that this
Lease Agreement shall be governed by the laws of the State of
Arkansas.
11. CONTACT PERSONS. In the event questions arise under
this lease these questions will initially be directed to the
following persons:
LITTLE ROCK AIRPORT COMIISSION
c/o Mr. Harry D. Denton
Assistant Manager for Administration
Adams Field
#1 Airport Drive
(501) 372 -3439
LITTLE ROCK POLICE DEPARTMOT
c/o Captain David Rowen
Little Rock Police Department
700 West Markham
Organized Crime and Intelligence Unit
Little Rock, Arkansas 72201
(501) 371 -4690
12. Lessee has requested that Lessor construct an area as
described in the attached diagram "A". This area of 658 square
feet has been estimated by Lessor to cost $8,698.38 to complete
with no labor cost included. Lessee agrees to pay one -half of
the final cost at completion and the balance one year later
regardless of the lease status. Any changes to the requested
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improvements will require prior written approval from the
Lessee. Lessor will use its best efforts to stay within the cost
estimates but any variances in these costs will be paid by
Lessee.
13. The parties have- executed this contract and affixed
their hands and seals this day of . 1991.
LESSOR:
LITTLE ROCK MUNICIPAL
AIRPORT COMMISSION
By:
Date:
LESSEE:
LITTLE ROCK POLICE
DEPARTMENT
By:
Date:
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