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RESOLUTION NO. 8,332 245
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ACCEPT BIDS AND AWARD CONTRACTS FOR THE
PURCHASE OF ASPHALTIC MATERIALS FOR THE PUBLIC
WORKS DEPARTMENT; ONE SINGLE AXLE DIESEL
TRUCK, CAB AND CHASSIS AND ONE STAKEBED DUMP
TRUCK FOR FOR THE DEPARTMENT OF HUMAN AND
GENERAL SERVICES /FLEET SERVICES DIVISION; AND
AN ANNUAL CONTRACT FOR THE PURCHASE OF
INDUSTRIAL PAPER PRODUCTS FOR VARIOUS CITY
DEPARTMENTS.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. The City Manager is hereby authorized to accept
bids and award contracts for the purchase of the following:
(a) asphaltic materials for the Public Works Department
in an amount not to exceed $160,000 to various
companies as shown in the tabulation attached as
Exhibit A.
(b) one single axle diesel truck, cab an chassis for the
Department of Human and General Services /Fleet
Services Division in an amount not to exceed $32,505
to Robinson International.
(c) one stakebed dump truck for the Department of Human
and General Services /Fleet Services Division in an
amount not to exceed $27,732 to Robinson International.
(d) an annual contract for the purchase of industrial
paper products for various City departments in an
amount not to exceed $20,000 to Butler Paper Company.
ADOPTED: July 17, 1990
ATTEST:
- (211A41-., ��
RI dF "CZECH
APPROVEWAS TO ;ORM:
APPROVED:
i
Ti. 1 •
A�/
PURCHASING FACT SHEET 246
BID NO: C0037 DATE OPENED: JUNE 21, 1990
DEPARTMENT: PUBLIC WORKS - OPERATIONS
DESCRIPTION: ASPHALTIC MATERIALS
FUNDING: GENERAL
ACCOUNT NUMBER: 200 - 220 -2210 -3020
APPROPRIATION OR TRANSFER REQUIRED: NONE
ACCOUNT AVAILABILITY: $206,000.00
AMOUNT OF PURCHASE: $160,000.00 ESTIMATE
SUGGESTED AWARDEE: SEE TABULATION
RECOMMENDATION AND DISCUSSION:
ITEM 1: Lion Oil Company is the only known source for this
product, however, bids were taken to confirm this.
ITEMS 2,3 & 4: It is recommended that multiple awards be made for
these items. Cranford & Hogans plants surround the City and are
virtually equal in distance from the center point of the City. This
would allow for the department to use the closest plant for the
job. This would minimize the cost (man hours) involved in sending
our trucks to the plant. It would also provide alternate suppliers
as at certain times a plant may not be making the mix we require.
247
BID
* C0037
DESCRIPTION: ASPHALTIC MATERIALS
TABULATION
1.
AC -30
Lion Oil Company $123.40
ton
No other bids received,
Lion is
an only source
2.
ASPHALTIC CONCRETE HOT
MIX BASE
MATERIAL
Cranford Construction
($21.00
ton)
Hogan Construction
($21.00
ton)
3.
ASPHALTIC CONCRETE HOT
MIX SURFACE MATERIAL
Cranford Construction
($21.00
ton)
Hogan Construction
($22.00
ton)
4.
ASPHALT TREATED HOT MIX
BASE MATERIAL
Cranford Construction
($20.00
ton)
Hogan Construction
($21.00
ton)
5.
BITUMINOUS COLD LAY PLANT
MIX
Cranford Construction
($24.00
ton)
248
PURCHASING FACT SHEET
BID NO: 0312 DATE OPENED: JUNE 22, 1990
DEPARTMENT: HUMAN AND GENERAL SERVICES - FLEET
DESCRIPTION: (1) SINGLE AXLE DIESEL TRUCK,CAB & CHASSIS
(1) STAKEBED DUMP TRUCK
FUNDING: FLEET REPLACEMENT
ACCOUNT NUMBER: 210- 214 - 0139 -7060
APPROPRIATION OR TRANSFER REQUIRED: NONE
ACCOUNT AVAILABILITY: $824,173.00
AMOUNT OF PURCHASE: $60,237.00
SUGGESTED AWARDEE: ROBINSON INTERNATIONAL
910 E. 6TH.
LITTLE ROCK, AR 72202
RECOMMENDATION AND DISCUSSION: It is recommended that the low bid
meeting specifications be accepted for each item. Bale Chevrolet
bid an alternate truck on item one but failed to meet
specifications in the following areas:
SPECIFICATIONS OFFERED
Engine 200 HP 185 HP
Front Axle 11,500 # 11,000 #
49 X "
TABULATION
BID 4 0312
ROBINSON WALT BENNETT BALE FISER TRUCK TRI-STATE
NO QTY INTERNATIONAL FORD CHEVROLET AND TRACTOR MACK
1-A Sinole Axle ($32,505.00)
Diesle Truck
2 1 Stakebed
Dump Truck
($27,732.00)
$32,500.67 $32,089.94 $35,325.00 $30,652.00
(alternate)
$30,363-46
$29,755.04 $20,362.00 No Bid $31,491.00
a
250
PURCHASING FACT SHEET
BID NO: C0031 DATE OPENED: June 28, 1990
DEPARTMENT: Purchasing
DESCRIPTION: Annual Contract for Industrial Paper Products
FUNDING: Annual Purchase Order
ACCOUNT NUMBER: Various
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $ Not to exceed budget
AMOUNT OF PURCHASE: $20,000.00
SUGGESTED AWARDEE: Butler Paper
2000 E. Roosevelt Rd.
Little Rock, AR 72206
RECOMMENDATION AND DISCUSSION: It is recommended that the award be
given to Butler Paper Company. Muswick, the low bidder, failed to
bid on all items. Their adjusted bid would increase their total by
over $2900. Butler was lower than Mayer Meyer by virtue of 5%
Arkansas Preference.
BID #: C0031
DEPARTMENT: Purchasing
DESCRIPTION: Annual Contract for Industrial Paper Products
TABUALTION
Muswick Co.
16,918.07
Mayer Myers Paper Co.
18,580.71
Butler Paper Co.
($19,336.67)
Kerr Paper & Supply
19,921.10
Roach Paper Co.
20,170.84
Arkansas Bag & Equipment
23,919.63
Revel Enterprises
41,359.72
AWARD
251