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RESOLUTION NO. 8,262
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT
BIDS AND AWARD CONTRACTS FOR VEHICLE REPAIR PARTS;
VEHICLE REPAIR SERVICES; PURCHASE OF 15 TRUCKS;
PURCHASE OF 9 MID -SIZE SEDANS; PURCHASE OF 56 POLICE
PATROL SEDANS; AND EXTENDING THE ANNUAL CONTRACT FOR
GASOLINE AND DIESEL FUEL FOR THE DEPARTMENT OF HUMAN
AND GENERAL SERVICES /FLEET SERVICES DIVISION.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. The City Manager is hereby authorized to accept
bids and award contracts for the purchase of the following:
(a) repair parts for fleet vehicles in an amount not to
exceed $200,000 to various companies as shown in the
tabulation attached as Exhibit A.
(b) vehicle repair services in an amount not to exceed
$40,000 to various companies as shown in the
tabulations attached as Exhibit B.
(c) the purchase of 11 pick -up trucks, 3 full -size 3/4
ton trucks and 1 one -ton stake bed truck with dump
in an amount not to exceed $160,467 to Little Rock
Dodge.
(d) 9 mid -size 4 -door sedans in an amount not to exceed
$81,702.63 to Bale Chevrolet.
(e) 56 police patrol sedans in an amount not to exceed
$739,536 to One Moore Ford.
SECTION 2: The City Manager is further authorized to
extend the annual contract for gasoline and diesel fuel to Coulson
oil in an amount not to exceed $700,000.
ADOPTED: February 20, 1990
ATTEST:
_S�� I., a"j,
C Y CLERK JAN, CZECH
..111 L111VN�Y1
APPRO�VEED:
ICE MAYOR SHARON PRIEST
71
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72
PURCHASING FACT SHEET
BID NO: C002 DATE OPENED: 1 -12 -90
DEPARTMENT: Human and General Services - Fleet Services
DESCRIPTION: Vehicle Repair Parts
FUNDING: Fleet Internal Services
ACCOUNT NUMBER: 600 - 214 - 6030 - 6033 -9201
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY; $300,000.00
AMOUNT OF PURCHASE: Annual Purchase Order, $200,000.00 Estimate
SUGGESTED AWARDEE: See Tabulation
RECOMMENDATION AND DISCUSSION: Bids were taken for Repair Parts
for fleet vehicles. In order to fulfill Fleet Services' needs,
this will be a multiple award contract. The low bidder for each
category is listed first and as such will always be contacted
first for purchases. If the low bidder cannot meet Fleet
Services' requirements due to an unreasonable delivery time or a
stock -out, then the next low bidder will be contacted. The low
bidder was determined by their price list used and the discount
offered. As different price lists were provided, Fleet Services
compared several often purchased items to determine their
ranking.
7 3
TABULATION
A. Automatic Transmission Parts
1. NAPA (All types of Vehicles)
2. B -L Sales (All types of Vehicles)
B. Belts, Hoses & Fittings
1. NAPA (All types of Vehicles)
2. B -L Sales (All types of Vehicles)
C. Brake
Parts
1.
NAPA (Sedans & Light Trucks)
Haygood (Heavy Trucks)
2.
Superior Spring
D. Clutches
& Pressure Plates
I.
Superior Spring (All Vehicles)
2.
NAPA (Sedans & Light Trucks)
Haygood (Heavy Truck)
E. Electrical System
I. NAPA (Sedans & Light Trucks)
Haygood (Heavy Trucks)
2. B -L Sales
F. Exhaust System
1. NAPA (Sedans & Light Trucks)
Joint Clutch & Gear (Heavy Trucks)
2. B -L Sales
G. Fuel System
I. NAPA (Sedans & Light Trucks)
Haygood (Heavy Trucks)
2. B -L Sales)
H. Heating & Cooling System
1. Tice CA11 types of Vehicles)
2. NAPA (All types of Vehicles)
I. Hydraulic System
1. King Bearing (All types of Vehicles)
2. NAPA (All types of Vehicles)
J. Ignition System
1. NAPA (Sedans & Light Trucks)
Haygood (Heavy Trucks)
2. B -L Sales
K. Instrumentation
1. NAPA CA11 types of Vehicles)
2. B -L Sales
L. Lighting System
1. NAPA (Sedans & Light Trucks)
Haygood CHeavy Trucks)
2, B -L Sales
M.
Nuts
& Bolts
1.
NAPA CAll types of Vehicles)
2.
B -L Sales CAll types of Vehicles)
N.
Standard Transmission Parts (Heavy Trucks)
1.
Glovers Transmission
2.
Joint Clutch & Gear
0.
Suspension System
1.
Superior Spring CAll types of Vehicles)
2.
NAPA (All types of Vehicles)
P.
Wheels, Rims, Hubs, & Bearings
1.
Superior (Sedans & Light Trucks)
Haygood (Heavy Trucks)
2.
NAPA
Q.
Windshield Wipers, Motors, Etc.
1.
NAPA (All types of Vehicle)
2.
B -L Sales (All types of Vehicles)
PURCHASING FACT SHEET
BID NO: C001 DATE OPENED: 1 -12 -90
DEPARTMENT: Human and General Services - Fleet Services
DESCRIPTION: Vehicle Repair Services
FUNDING: Fleet Internal Services
ACCOUNT NUMBER: 600 -214- 6040 - 6041 -6081
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $590,000.00
AMOUNT OF PURCHASE: Annual Purchase Order, $40,000.00 Estimated
SUGGESTED AWARDEE: See Tabulation
RECOMMENDATION AND DISCUSSION: Bids were taken for Repair
Service for fleet vehicles. In order to fulfill Fleet Services'
needs, this will be a multiple award contract. The low bidder
for each category is listed first and as such will always be
contacted first for purchases. If the low bidder cannot meet
Fleet Services' requirements due to an unreasonable delivery time
or a stock -out, then the next low bidder will be contacted. The
low bidder was determined by their hourly charge.
76
TABULATION
1) REPAIR SERVICE SEDANS
Norman Clifton Auto
$20.00
hr.
Fiser Truck and Tractor
31.00
hr
Bale Chevrolet
36.00
hr
Schilling Motors
39.00
hr
2) REPAIR SERVICES - PICK -UPS,
VANS AND
4X41S
Norman Clifton Auto
$22.50
hr
Fiser Truck and Tractor
31.00
hr
Bale Chevrolet
36.00
hr
Schilling Motors
39.00
hr
3) REPAIR SERVICES - HEAVY TRUCKS
Norman Clifton Auto $26.00 hr
Fiser Truck and Tractor 31.00 hr
Haygood ofArkansas 35.00 hr
Bale Chevrolet 36.00 hr
77
PURCHASING FACT SHEET
BID NO: 0213 DATE OPENED: February 2, 1990
DEPARTMENT: Human and General Services - Fleet Services
DESCRIPTION: Trucks
FUNDING: Special Protects
ACCOUNT NUMBER: 210 -214- 0139-7060
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $2,584,468.00
AMOUNT OF PURCHASE: $160,467.00
SUGGESTED AWARDEE: Little Rock Dodge
Little Rock, AR
RECOMMENDATION AND DISCUSSION: It is recommended that the low
bid submitted by Little Rock Dodge be accepted.
31 D NUMBER: 0 2 I3
OPEiiINB iATc. J .. 30
C
N0. !]TY, DC.,CRI?TIDN
1 MIDSIZE ND PiC'(,UP
3 PULL SIZE L 0 PICCUP'
=U :_ SI7Z :,I, T0N
y
a1d IU" T-UCLI
.
CA21Ci;A3 I'S
5 I .ON "TAE BED N/DUMP
LITTLE ROC;;
DODGE
UNIT PRICE TOTAL PRICE
($31.77,70 454,830.00)
i$10,6 "3.00 332,637.00)
:310.333.00 32 k "5.s0)
i,
BALE OT. --S
vi .V R0L"I T 1'UbI J
UNIT, PRICE !'NIT FRIC'E
43,43:.65
311,506....
413,067.55
$12,433.35
a 3
(31d,5c200 $23,354.00) 5:5,500.00 3161Sc .3
7 08
PURCHASING FACT SHEET
BID NO: 0209 DATE OPENED: February 2, 1990
DEPARTMENT: Human and General Services - Fleet Services
DESCRIPTION: Mid Size Sedans
FUNDING: Special Protects
ACCOUNT NUMBER: 210 - 214 - 0139 -7060
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $2,164,465.00
AMOUNT OF PURCHASE: $81,702.63
SUGGESTED AWARDEE: Bale Chevrolet
Little Rock, AR
RECOMMENDATION AND DISCUSSION: It is recommended that the bid
submitted by Bale Chevrolet be accepted. Service Chevrolet bid a
smaller vehicle than the one specified.
3I0 NO, 0209
OPENiNS DATE: 02 -02-90
d DDOA JEDANJ
NO. O7. OcSCnIPTION
9 MID SPE 4 'DOOR SEDANS
LITTLE C:l icn'iICE RACE
DODGE '.i� VIR LliL R LEI
UNIT PniCE TOT-AL PRICE .iY!T, PRICE TOTAL PRICE UNIT PRICE TOTAL PRiC'E
$9,034.00 3S0,iSI.00 33,403.70 37n',i0i.00 (39073,Oi 33I,'•02.037
80
0
PURCHASING FACT SHEET
BID NO: 0210 DATE OPENED: February 2, 1990
DEPARTMENT: Human 8 General Services - Fleet Services
DESCRIPTION: Police Patrol Sedans
FUNDING: See Discussion
ACCOUNT NUMBER: See Discussion
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: ,$2,938,468
AMOUNT OF PURCHASE: $739,536
SUGGESTED AWARDEE: One Moore Ford
North Little Rock, AR
RECOMMENDATION AND DISCUSSION: It is recommended that the low
bid submitted by One Moore Ford be accepted. Funding will be as
follows:
210 - 350 - 0134 -7060 $302,400
210- 350 -0132 -7060 $126,000
210 - 350 -0133 -7060 $ 51,600
211- 214 - 0144 -7060 $259,536
$739,536
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PURCHASING FACT SHEET
BID NO: C9018 DATE OPENED: February 2, 1990
DEPARTMENT: Human & General Services - Fleet Services
DESCRIPTION: Gasoline & Diesel
FUNDING: Fleet Internal Service
ACCOUNT NUMBER: 600 - 214 - 6030 - 6031 -9201
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $750,000
AMOUNT OF PURCHASE: $ Annual Purchase Order, $700,000 Estimated
SUGGESTED AWARDEE: Coulson Oil
Little Rock, AR
RECOMMENDATION AND DISCUSSION: Coulson Oil was awarded this
contract last year with the option to extend for one additional
year if acceptable to the City . As Coulson has offered
excellent service during the last year Fleet Services has
recommended extending the contract as called for in the original
bid. As per bid requirements Coulson will provide rack cost
documentation for each order and hold their 1989 profit charge to
the City (.0095 /gal. on transport and .03 /gal. on tank wagon).
The majority of our purchases are for transport deliveries (6000-
8000 gallons).