7726RESOLUTION N0. 7,726
A RESOLUTION UPDATING THE TRAVEL EXPENSE
REIMBURSEMENT POLICY FOR THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK.
WHEREAS, it is the desire of the Board of Directors of
the City of Little Rock to update its policy regarding travel by
members of the Board of Directors; and
WHEREAS, it is not the intent of the Board by this
resolution to reflect on the integrity of the members of the
Board; and
WHEREAS, it is the intent of the Board to establish a
viable guideline to aid the City Manager and staff in situations
where members of the Board are required to travel.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK, ARKANSAS:
.SECTION 1. It is anticipated that Directors may elect to
attend the two national and the two state conventions sponsored
by the National League of Cities (NLC) and the Arkansas Municipal
League (AML). Further, it is anticipated that Directors may
serve on the Executive Committees and /or the Steering Committees
of the NLC or the AML. Registration fees, air travel, hotel room
costs, meals and miscellaneous expenses such as taxi and tips
will be reimbursable as follows:
Category I - Travel Expense Reimbursement Without Prior
Notification to the Board of Directors:
1. Registration Fees - Biannual meetings of the
National League of Cities and the Arkansas
Municipal League.
2. Air Fare - Standard coach class with reservations
made as economically as possible.
3. Room - Standard, one bedroom, single room rate.
4. Meals - Reasonable, customary and normal (not to
exceed $50 per day).
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5. Miscellaneous - Taxi, tips, etc., (not to exceed
$25 per day unless receipts are provided).
6. Car Rental - It is not anticipated that car rentals
normally will be reimbursed.
7. Duration Period - Expenses are not reimbursable if
incurred more than one day before and one day after
the published meeting dates.
8. Personal Expenses - Any amounts incurred above the
limits of this policy are to be borne by the
individual Director personally.
Category II - Travel Expenses With Prior Notification to
the Board of Directors:
1. Fellow Directors are to be notified of the expense
requirements prior to travel expenses being
incurred.
2. A post trip memorandum of accomplishment will be
generated by the traveling member within ten days
of his or her return.
3. The same policy with regard to registration fees,
air fare, room, meals and duration apply as above
in Category I.
4. Personal Expenses: Any amounts incurred above the
limits of this policy are to be borne by the
individual Director personally.
SECTION 2. All previous policies are hereby repealed.
ADOPTED: February 3, 1987
ERK a CZECH
Pfi / jTt2
APPROVED:
MAYOR LOTTI SHACKELF RD
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