6917258
RESOLUTION NO. 6,917
A RESOLUTION ACCEPTING BIDS AND AUTHORIZING
THE CITY MANAGER TO AWARD CONTRACTS FOR
COMPUTER EQUIPMENT PREVENTATIVE MAINTENANCE,
READY -MIX CONCRETE, ENGINE ANALYZER, SECURITY
SERVICE FOR MATERIAL YARD COMPLEX, AND SAND
STONE AGGREGATES.
WHEREAS, it is necessary for the City to provide for
certain continuing service and supply requirements; and,
WHEREAS, such services and supplies are acquired on an
annual basis; and,
WHEREAS, it is essential to the proper execution of the
pertinent governmental functions of the City,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK, ARKANSAS:
follows:
Section 1. The City Manager is hereby authorized as
(a) To renew the contract for a term of one (1)
year with Telefile Computer, 17131 Damler Street, Irvin,
California 92714, for the City's computer equipment preventative
maintenance for management support, competitive bidding having
been waived, for a price not exceeding $20,000.00 to be paid from
the General Fund, the term to begin effective January 1, 1983,
and end December 31, 1983.
(b) To accept the bids of, and award contracts to,
the lowest bidders as set forth in the attached tabulation of
bids for the City's annual supply of ready -mix concrete, for a
total price not to exceed budget, payable from the General /Street
Fund.
(c) To accept the bid of, and award a contract to,
Allen Test Products, 5802 Alta Vista Dr., North Little Rock,
Arkansas 72218, for an engine analyzer, for a price of
$22,693.00 to be paid from the Special Fund provided therefor, as
Allen Test Products' bid is deemed to be the lowest responsible
bid in this connection.
259
(d) To accept the bid of, and award a contract to,
Arkansas Valley Security, 1509 S. Fillmore, Little Rock, Arkansas
72204, for the 1983 security service at the Material Yard Complex
for a price estimated to be approximately $11,000.00, but not to
exceed budget, to be paid from the General Fund, as Arkansas
Valley Security's bid is deemed to be the lowest responsible bid
in this connection.
(e) To accept the bids of, and award contracts to,
the lowest bidders as set forth in the attached tabulation of
bids for the City's annual supply of sand stone aggregates, for a
total price not to exceed budget, payable from the General /Street
Fund.
ADOPTED: January 18, 1983
ATTEST: APPROVED:
TY CLE JANE CZECH MAYOR J. W. BE FIELD
MCITT!R LITMR R",7 r
* UURC ASTAG
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
Computer Equipment Preventative Maintance
for Management Support.
Contract Period: January 1, 1.983 to
December 31, 1983
DISCUSSION:
Recommend re- awarding contract to Telefile,
they were the only bidder for contract in
1982. Price has increased 10 %.
0
January 3, 1983
DATE,_
RECOMMENDATION:
ACCEPT
x WAIVE COMPETITIVE BIDDING
VENDOR: Telefile Computer
17131 Damler Street
Irvine CA 92714
BID PROCESS:
LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: General
OPERATING [0 SPECIAL PROJECT
AMOUNT BUDGETED: CP nY IPT
APPROP. OR TRANS. REQUIRED: NoNF.
ACCOUNT NUMBER: 183 -1300 -4.12
AMOUNT OF PURCHASE:
$ Annual Purchase Order not to exceed, $20,000
BID NO: C3002 ;
DATED:
Certified By: JERRY PAUL, CPPO
PURCHASING AGENT
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
Annual Contract for Ready -Mix
Concrete
DISCUSSION:
Recommend award to low bidder.
•TY OF LITTLE ROCK •
PURCHASING
DATE December 28, 1982
RECOMMENDATION:
XX ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Various, see tabulation
of bids
BID PROCESS:
`SLOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Ceneral /Street
OPERATING [0 SPECIAL PROJECT ❑
AMOUNT BUDGETED: Annual Purchase Order
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: Various
AMOUNT OF PURCHASE:
$ Annual Purchase Order not to exceed budget
BID NO: C3007
DATED: December 22, 1982
Certified By: Jerry Paul, CPPo
Purchasing Agent
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OY OF LITTLE ROCK •
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
Engine Analyzer
i
DISCUSSION:
Recommend award to second low bidder.
Sun Electric Corporation's bid did
not meet specifications in that it
does not have the required meters,
or other equipment, see attached
memo.
DATE December 27, 1982
RECOMMENDATION:
XX ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Allen Test Products
S802 Alta Vista Dr.
No. Little Rock, AR 72118
BID PROCESS:
LOW BID
_OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Special
OPERATING 0 SPECIAL PROJECT Q
AMOUNT BUDGETED: $2S,000.00
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: 599 - 8024 -7.02
AMOUNT OF PURCHASE:
$ 22 693.00
BID NO: 2242 R
DATED: December 3, 1982
Certified By: Jerry Paul, CPPO
Purchasing Agent
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CITY OF LITTLE ROCK
■r r �r r r
MEMORANDUM
GENERAL SERVICES
M M r M
TO: Melvin White, Director
FROM: Harold Hughes, Superintendent Vehicle Maintenance
DATE: December 22, 1982
SUBJECT: Engine Analyzer
The Vehicle Maintenance Division has had both engine analyzers demonstrated
that were bid on Bid Number 2242R, and make the following recommendations:
I believe that it would be to the best interest of the City if the bid
of Arkansas Auto Test Equipment Company (Allen Test Products) be awarded
for the following reasons:
1. I do not believe the Sun Electric Corporation machine gives as
complete and simple diagnosis of the problem as does the Allen.
I believe for both better maintenance and repair records the
print out provided by Allen is far superior for the City's
needs in our attempt to better repair components on City
Vehicles.
2. There are areas that the Sun Machine does not meet the
specifications mailed out by the City, they are:
A. There are no meters on the Sun Machine. The specifications
call for a minimum of six (6) for various functions.
B. The oscilloscope is 19 inches not 20 inches.
C. The computer display terminal is 19" not 20"
D. Data entry is by card system and not photo cell light pen.
E. Printer is 4" not 8"
F. Check 12 cylinder not 16 cylinder.
I could not find where Sun took any exception to the City Specifications.
HH:dp
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MEMORANDUM
CITY OF LITTLE ROCK
TO: Jerry Paul, Purchasing Agent
FROM: Melvin White, Director of General Services
DATE: December 23, 1982
SUBJECT: Engine Analyzer - Bid Number 2242R
We have had demonstrated on site and analyzed the equipment from
the following firms:
1. Allen Test Products bid by Arkansas Auto Test
Equipment Company.
2. Sun Electric Corp. bid by Kenneth B. Egbert.
In our opinion the Sun machine does not meet the specifications as
outlined in Bid Number 2242R (see outline attached).
The Sun machine does not meet our requirements and is unacceptable.
We recommend that the bid by Allen Test Products be accepted.
MW /lp
Attachment
cc: Harold Hughes
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AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
Security Service for Material
Yard Complex
DISCUSSION:
Recommend award to low bidder.
Approximately $11,000.00
r ■■� r r
CITY OF LITTLE ROCK
PURCHASING
M M M=1 M M
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DATE December 27, 1982
RECOMMENDATION:
XX ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Arkansas Valley Securi
1509 S. Fillmore
Little Rock, AR 72204
BID PROCESS:
xx LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: General
OPERATING [M SPECIAL PROJECT ❑
AMOUNT BUDGETED: Annual Purchase Order
APPROP. OR 'TRANS. REQUIRED: None
ACCOUNT NUMBER: Various
AMOUNT OF PURCHASE:
$Annual Purchase Order not to exceed budget
BID NO: C300S
DATED: December 22, 1982
Certified By: Jerry Paul, CPPO
Purchasing Agent
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CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
Annual Contract for Sand Stone Aggregates
Contract Period: January 1, 1983 to
December 31, 1983
DISCUSSION:
Recommend Awards to Low Bidders
0
DATE January 3, 1983
RECOMMENDATION:
X ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Various See Abstract of Bids
BID PROCESS:
X LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: General /Street
OPERATING Q SPECIAL PROJECT ❑
AMOUNT BUDGETED:Annual Purchase Order
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: Annual Purchase Order
AMOUNT OF PURCHASE:
E Annual Purchase Order Not to exceed budget
BID N0: C3011
DATED: Jan. 31, 1983
Ceditied By: JERRY PAUL, CPPO
PURCHASING AGENT
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