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7185160 RESOLUTION NO. 7,185 A RESOLUTION ADOPTING A STATEMENT OF POLICY REGARDING USE OF MURRAY PARK AND RIVERFRONT PARK FOR EVENTS INVOLVING THE SALE OF BEER. WHEREAS, the Board of Directors by Resolution No. 6905 adopted a policy statement for beer sales for activities in Murray Park; and WHEREAS, after the move of Riverfest to Riverfront Park other groups have sought to use the parks and may desire to sponsor events in the parks involving the sale of beer; and WHEREAS, the staff has recommended that the Board consider adopting an amended formal policy for the use of Murray and Riverfront Parks for events involving the sale of beer; and WHEREAS, the staff has prepared a document setting forth a new policy statement regarding the use of Murray and Riverfront Parks for events involving the sale of beer. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS. SECTION 1. The Board of Directors of the City of Little Rock hereby adopts the attached Exhibit A, which is the new policy statement regarding the use of Murray and Riverfront Parks for events involving the sale of beer. ADOPTED: May 1, 1984 ATTEST: a 11 Ic APPROVED: CitV Clerk a e Czech Mayor J. W enafQEeid L 161 USE OF MURRAY AND RIVERFRONT PARKS FOR EVENTS INVOLVING BEER SALES Murray and River-front Parks are metropolitan-wide recreation resources, allowing a variety of medium and large -scale ccmTunity gatherings that meet the leisure needs of the carmunity. It is the City's intent to support and facilitate outdoor recreational use of these facilities by groups. It is also in the public interest to ensure the safety, health, and welfare of the individual through the use of the minimum conpliance standards of this policy guideline. These standards apply to sponsored activities involving beer sales. SECTION 1. USE OF MURRAY PARK. Murray Park, a park which is a part of the Park System of the City of Little Rock, Arkansas, and which is located between the Arkansas River and Rebsamen Park Road and west of Rebsamen Park Golf Course, is a City park open to the general public. Provided, persons who have reserved the use of a pavilion take precedence over other members of the public who have not reserved the use of a pavilion. All persons are eligible to reserve pavilions. Reservations are made through the Parks and Recreation Department reception desk. SECTION 2. USE OF RIVERFRONT PARK. Riverfront Park is a part of the park system, and is located on the Arkansas River in downtown Little Rock, and is open and available to the general public. Reservations are made through the Parks and Recreation Impartment reception desk. SECTION 3. SALE OF BEER AND ALCCHOLIC BEVERAGES ON PARK PREMISES. The sale of alcoholic beverages or any other type of intoxicating beverages on the premises of Murray Park is prohibited. Sale of beer and wine at River-front Park is allowed only by the City of Little Rock- Parks Concession. Provided, however, non- profit organizations which currently have certificates from the United States Internal Revenue Service which certify the tax - exempt status of the non- profit N L (2) 162 organization shall be allowed to sell beer on the premises of either Riverfront or Murray Parks, when such organization evidences it has obtained: (1) proper permits from the Alcoholic Beverage Control Board of the State of Arkansas; (2) proper retail sales permit, if _ required; and (3) a proper permit from the City of Little Rock which authorizes such organization to sell beer on park premises during specified hours of the date, and during a stated period of time, and a specific location within the park. Only those non- profit organizations currently holding Internal Revenue Service Certification of non- profit status are eligible to apply to the City of Little Rock to hold events on park premises, at which on- premises sales of beer will be made. A sale of beer shall be defined to include the giving away of beer. Provided, bona fide clubs and other bona fide organizations with bona fide memberships can handle its bear bar or dispensing of other alcoholic beverages as a process of the organization, but no money shall change hands for beer or alcoholic beverages on park premises. Provided, an officer of the club or organization shall advise the Director of the Parks and Recreation Department has such matter is being handled at the park. SECTION 4. PLAN SUBNffTTAL. The sponsoring organization must prepare an operations plan for review at least 30 days before the proposed activity date. The purpose of this plan is to ensure that the safety, health, and welfare needs of the visitor have been adequately considered and will be provided for. Each plan must contain the sponsoring group's nacre, address, and a contact phone number. The group must also provide proposed dates for the activity, purpose, and goal of the activity, and estimated number of participants. In addition, each plan must contain the following sub -plans that will be reviewed by various agents or offices of city goverment. A. Security /Crowd Control. The plan must outline arrangements proposed for security and control. This plan must be approved by the Little Rock Police Chief or his designee. The decision of the Police 3 (3) Chief is final. For large events, a security crnmand center will be required to coordinate security operations - 6,000 or greater attendance. B. Health Plan. This plan must outline proposed arrangements for waste systems. (1) No food wastes are allowed to stand uncovered more than four (4) hours. (2) Sanitary wastes facilities must be provided for to supplement existing systemu when these are not deemed adequate. The number and placement of temporary facilities should be described on the plan, also the routine removal of wastes must be documented. (3) During summer events, adequate provision for non- alcoholic drinks must be provided for and detailed in the plan to allow easy access when needed to avoid dehydration. (4) If the event is large enough (6,000 or more), a health renter may be required to allow immediate access to emergency health care equipment and personnel. C. Requirements Plan. The proposed plan must estimate needed support and facilities that will be required fran the City to prepare for the activity day. For example: additional power lines, traffic barricades, etc. The organization(s) organizing and /or putting on the event shall reimburse the City for its expenses incurred; and shall put up guarantees for such reimbursement. D. Cleanup Plan. Arrangements for cleanup must be outlined in the plan for closing day of the activity. It is the intent of this policy that the facility be returned to pre - activity cleanliness within 24 hours to assure that visitors can enjoy the park. A cleanup deposit must be made with the City and will be forfeited to the City if the cleanup is not effected in the given time. i 163 n r ® M M MOM M- � M mom 4 (4) 164 Deposits will be based cn estimated attendance as follows: i Up to 1,000 $ 150.00 Up to 2,000 250.00 Up to 5,000 750.00 Over 5,000 1,500.00 SECTION 5. CONCLUSION While the City encourages the use of Murray and Riverfront Parks for special activities, it recognizes its responsibility in safe- guarding the rights of the individual visitor. 'These include the right to expect a clean, safe, secure environment while visiting Murray and/or Riverfront Parks during and after a special event. These minimum guidelines should ensure both the success of an activity and the rights of the park patron. This plan is separate and distinct from the responsibility of the sponsor to obtain a beer permit from the ABC Board and to observe other state laws and regulations.