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RESOLUTION NO. 11,787
A RESOLUTION TO APPROVE AMENDMENT OF THE CITIZEN
PARTICIPATION PLAN; AND FOR OTHER PURPOSES.
WHEREAS, the City's Citizen Participation Plan sets forth the process through
which citizens are involved in the planning and development of projects funded
through the CDBG and HOME programs, and
WHEREAS, the current Citizen Participation Plan calls for two advisory
committees, one made up of neighborhood residents elected by wards, and one of
community development technical advisors, and
WHEREAS, during the planning process for the 2004 program year, it was
determined by the Consolidated Planning Committee and staff, with the concurrence of
the City Manager, that the two committees should be combined into one body, and
WHEREAS, in compliance with regulatory requirement, public comment has
been solicited and a public hearing held to give citizens the opportunity to review and
comment upon the proposed amendment.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
Section 1. The Board hereby approves the proposed amendment to the Citizen
Participation Plan, and the two advisory committees shall be combined into one
committee made up of representatives from each of the City's seven (7) wards, and five
(5) representatives from allied public and private agencies that provide housing,
assisted housing, health, and social services.
Section 2. Severability. In the event any title, section, paragraph, item, sentence,
clause, phrase, or word of this resolution is declared or adjudged to be invalid or
Heeoludon
To a wp amendment to the
Citizen Paeticipuion Plan
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unconstitutional, such declaration or adjudication shall not affect the remaining
portions of the resolution which shall remain in full force and effect as if the portion so
declared or adjudged invalid or unconstitutional was not originally a part of the
resolution.
Section 3. Repealer. All laws, ordinances, resolutions, or parts of the same, that
are inconsistent with the provisions of this resolution, are hereby repealed to the extent
of such inconsistency.
ADOPTED: July 13, 2004
ATTEST:
Nan4 Wood, City Clerk
APPROVED AS TO FORM:
Thomas M. Carpenter, City A orney
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Resolution
To approve amcndmcnt to the
citizen Participation Plan
[PAGE 2 OF 21
APPROVED:
Willie Hinton, Vice Mayor
Sao - -av y
CITY OF LITTLE ROCK
CITIZEN PARTICIPATION IN CONSOLIDATED PLANNING
FOR HOUSING AND COMMUNITY DEVELOPMENT PROGRAMS
Section I - Purpose
In 1994 the U.S. Department of Housing and Urban Development (HUD) promulgated
regulations to require consolidated planning and a single submission from each state and local
jurisdiction for all entitlement grant programs of the Department. These include the Community
Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Programs.
The HUD Consolidated Plan replaces applications and program descriptions for the covered
entitlement grants. In addition, a local government must have a consolidated plan that is
approved by HUD as a prerequisite for HUD to accept applications from entities within the
jurisdiction for on- formula (competitive) grants. Consequently, the plan must encompass much
more than the several applications formerly submitted for the programs consolidated under it. It
must take into consideration, be consistent with, and address issues such as housing conditions,
homelessness, and economic conditions.
This plan provides for the participation of citizens in the planning and development of projects
and services to be funded through the aforementioned programs through representation from each
of the City's seven (7) wards on the Consolidated Planning Committee. This Committee is the
representative citizen and technical advisory committee which annually proposes to the Little
Rock Board of Directors the uses of community development and housing entitlements
anticipated by the City for each program year.
Section II - Program Year and Planning Process
The local program year for all affected housing and community development programs begins on
January 1 and ends on December 31. The Annual Action Plan must be submitted to HUD not
later than 45 days before the start of the program year. Prior to submission of the Annual Action
Plan, the following steps will be taken:
Staff conducts a citywide public hearing on community development and housing needs to:
• Begin the annual planning process and brief interested persons on the citizen
participation process; and
• Provide information on the purpose and amounts of various entitlement grants and
other resources anticipated and receive public comment on the allocation of resources
among those needs.
0 0
1. One meeting will be held in each of the City's seven (7) wards to elect two (2)
representatives from each ward to serve on the Consolidated Planning Committee, and to
hear concerns and needs for funding. Following this meeting, one additional meeting will be
held within the ward to gain further input. If for any reason, it is not possible to elect ward
representatives at the first meeting, an election may be held at the second ward meeting.
Concurrent with these meetings, project proposals will be accepted for funding from
interested individuals and organizations.
2. The Consolidated Planning Committee will meet to consider projects proposed for funding,
and to develop a recommended slate of projects and programs (the Annual Action Plan) for
consideration by the City Board of Directors.
3. The City Board of Directors will hold a public hearing on the Annual Action Plan and will
take action as appropriate to authorize submission of the plan to HUD.
Section III - Consolidated Planning Committee
A. Membership, Organization
The Chairperson elected from each ward is a voting member of the Consolidated Planning
Committee (CP Committee). The Vice - Chairperson elected from each ward is the alternate to
that ward Chair and votes in his absence. Both the Chair and Vice -Chair of each ward is
expected to attend and participate in deliberations at meetings of the CP Committee. Annually,
at its first meeting, the CP Committee elects its Chair and a Vice -Chair from its ward
representation.
In addition to the elected ward representatives, the City Manager will appoint persons to five (5)
technical advisory positions on the Consolidated Planning Committee. These representatives are
staff persons and key policy board members of allied public and private agencies that provide
housing, assisted housing, health, and social services. It will include a representative of the Little
Rock Housing Authority. These members are included to address the many housing and
community development needs of the low- income community that do not have a single locality
and are not identifiable with a particular area and to ensure that appropriate consideration is
given through the allocation of resources to each of three overall goals: decent housing, suitable
living environment, and expanded economic opportunities. These persons are voting members of
the Consolidated Planning Committee.
B. Committee Meetings
During the year following the aforementioned planning process, the meetings of the CP
Committee are convened as required and with due notice to all members. A majority of Chairs,
Vice - Chairs acting as alternates in the absence of their Chairs, and technical advisory members
will constitute a quorum of the CP Committee for conduct of business. No person other than the
Chair or Vice -Chair may represent a ward on the CP Committee, and voting by proxy is not
allowed.
a r
The CP Committee also considers and makes recommendations to the City Board of Directors on
any proposed amendments to the Consolidated Plan or the Annual Action Plan. The committee
may advise the Board of Directors and/or City staff on matters not part of or funded through the
HUD Consolidated Plan or Annual Action Plan, but which affect local community development
and housing programs.
Section IV - Access to Participation
A. Notices
Notices of public hearings and ward meetings are published in at least one newspaper of general
circulation and one minority oriented newspaper, if available, not less than five (5) days in
advance of the meeting date. Notice of public hearings is also mailed to all persons who have
requested to be placed on the citizen participation mailing list and to the presidents of
neighborhood associations.
B. Access to Records
All documents and records pertaining to HUD entitlement grants to the City of Little Rock are
available for inspection during normal business hours at the offices of the Department of
Housing and Neighborhood Programs, 500 West Markham, Little Rock, Arkansas.
C. Access for Persons with Disabilities
Public hearings and committee meetings are held in locations accessible to the mobility impaired.
Arrangements for access to visual or hearing impaired persons may be made by contacting the
Department of Housing and Neighborhood Programs, (501) 371 -6825, at least 24 hours in
advance of the meeting for which assistance is desired.
Language Barriers
Translation of oral communications or written materials into other languages is not provided.
When staff is made aware that persons lacking facility in the English language desire or are likely
to desire information pertaining to community development and housing programs, or wish to
participate in hearings or other public meetings, staff shall initiate procedures to provide
translation services. Requests should be directed to the Department of Housing and
Neighborhood Programs, 500 West Markham, Little Rock, AR.
Notices of Document Availability
Notices of document availability are published in the manner and on the schedule indicated as
follows:
• The Consolidated Plan, Annual Action Plan, and any amendments will be available
for a 30 -day comment period prior to its submission to HUD, the notice of which will
be advertised in a paper of general circulation. Notices will also be mailed to the
elected citizen participation representatives of each ward.
• The Consolidated Annual Performance and Evaluation Report (CAPER) will be
available for a 15 -day comment period prior to its submission to HUD, the notice of
which will be advertised in a paper of general circulation. Notices will also be mailed
to the elected citizen participation representatives of each ward.
F. Complaints
Complaints related to the Consolidated Plan, Annual Action Plan, Plan amendments, and the
Consolidated Annual Performance and Evaluation Report (CAPER) may be addressed to the
Director of Housing and Neighborhood Programs, 500 West Markham, Little Rock, AR. A
written response to any complaint will be prepared within 15 working days, where practicable.
G. Amendments to the Citizen Participation Plan
Any proposed amendment of the Citizen Participation Plan will be published in a newspaper of
general circulation at least thirty days in advance of a public hearing held by the City Board of
Directors to consider such amendment. The proposed amendment must be approved by the Little
Rock Board of Directors to take effect.
H. Amendments to the Consolidated Plan
The Consolidated Plan will be amended in the event substantial changes are proposed during a
program year. A substantial change is considered to be the elimination of a program listed in the
annual action plan or the addition of a new program not otherwise identified in the annual action
plan.
Amended July, 1004