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0 0
RESOLUTION NO. 11,656
A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO
ENTER INTO CONTRACTS FOR THE INSTALLATION OF
NEW ROOFS TO CENTRAL FIRE STATION, AND STATIONS
#4, #6, #9 AND #18; AND FOR OTHER PURPOSES.
WHEREAS, the voters of Little Rock approved a Seventy Million, Six Hundred
Thirty-five Thousand Dollar ($70,635,000) Limited Obligation Capital Improvement
Bond Issue (Series 2004) at an election held on November 4, 2003, and
WHEREAS, the ballot listed projects to be funded with proceeds of the bonds to
be issued included construction and renovation for the Little Rock Police and Fire
Departments, and
WHEREAS, the City received bids under Bid No. 03278 for the installation of
new roofs on Central Fire Station, and Stations #4, #6, #9 and #18, and the lowest
responsible and responsive bid meeting minimum specifications was received from W.
C. Looper Roofing Co., LLC, in a bid amount of One Hundred Eighteen Thousand, Six
Hundred and no /100 Dollars ($118,600.00), and
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
Section 1. The Board of Directors hereby authorizes the City Manager to enter
into a contract with W. C. Looper Roofing Co., LLC, to install new roofs on Central Fire
Station, and Stations #4, #6, #9 and #18, in the amount of One Hundred Eighteen
Thousand, Six Hundred and no /100 Dollars ($118,600.00).
Resolution
To authorize contract for roofs for fire stations
PAGE 1 OF 21
•
•
1 Section 2. Funds for these services are to be allocated from the $70,635,000
2 Limited Obligation Capital Improvement Bond Issue (Series 2004).
3 Section 3. Severability. In the event any title, section, paragraph, item, sentence,
4 clause, phrase, or word of this resolution is declared or adjudged to be invalid or
5 unconstitutional, such declaration or adjudication shall not affect the remaining
6 portions of the resolution which shall remain in full force and effect as if the portion so
7 declared or adjudged invalid or unconstitutional was not originally a part of the
8 resolution.
9 Section 4. Repealer. All laws, ordinances, resolutions, or parts of the same, that
10 are inconsistent with the provisions of this resolution, are hereby repealed to the extent
11 of such inconsistency.
12 ADOPTED: January 20,. 2004
13
14 ATTEST:
15
17 N `ncy Wo d, City Clerk
18
19 APPROVED AS TO FORM:
20
22 Thomas M. Carpenter, City Attorney
23 //
24 //
25
26
[PAGE 2 OF 21
Rewlulion
To authorize rontract for roofs for fire stations
APPROVED:
Jim Wiley, Mayor
4
.N
INVITATION TO BID
CITY OF LITTLE ROCK
ARKANSAS
City or Little Rock
City Hall Sulte 300
500 west Markham
Little Rock AR 72201 -1492
ml- 1114c66
BID NUMBER:
DATE ISSUED:
DATE & TIME OF BID
OPENING:
Bid # 03279
November 13, 2003
December 18, 2003 at 2:30 PM
COMMODITY CLASSIFICATION:
BUYER: Jerry Paul,
DELIVERY REQUIRED:
Stand -by Generators
Parehasing Manager
90 Days From Award
F.O.B. Building Services
BUYERS PHONE:
BIDDERS DELIVERY DATE:
3312 J. E. Davis Drive
501 - 371.4560
�� - -� 2VdeeKS i�o
Little Rock, AR 72209
To provide stand -bv generators and service rated transfer switches (with ground fault protection when
required by the National Electrical Code) as specified for the buildings as listed on Attachment A:
Estimated time for delivery from date the order is given: Weeks:
OCan your firm store generators at your site until the City is ready t� Yes:
install them (up to 90 days after written notification of arrival): No:
The bidder Shall unload all generators and transfer switches for storage at two different locations. Generators shall be
stored (if not at Bidder's site) at 3312 J. E. Davis and the transfer switches at 7000 Murray Street. Delivery and off
loading must be pre - arranged with at least a 24 hour notice prior to delivery.
Items that MUST accompany vour bid are:
• This invitation to bid (which must be signed
• A 5% Bid Bond, Certified or Cashiers
• Attachment A
• Submittals for each different sized generator and transfer switch
A mandatory pre -bid meeting will be held beginning at Building Services at 3312 J. E. Davis Drive, December
11, 2003 at 10:00 A.M.
For additional information contact:
Jessie Trigleth at 501- 918.3664 or Mobile 501- 744 -7524
Vic Moya at 501- 918 -3681 or Mobile 501- 744 -7528
id will be awarded to the firm submitting the lowest Total Bid for selected equipment meeting Bid
Specifications and requirements.
EXECUTION OF BID,
Upon signing this Bid, 'ihe'bidder certifies ihat they have read and agree to the requirements set forth in this bid proposal
including specifications, conditions and pertinent information regarding the articles being bid on, and agree to furnish these
articles at the price stated. `
TTWQT _WV" UT"C lint r nn "I I"'—
• TERMS AND STANDARD CONDITION
•
CITY OF LITTLE ROCK, ARKANSAS
PLEASE READ CAREFULLY
1. When submitting an "invitation to Bid," the bidder warrants that the commodities covered by the bid shall be free from defects in
material and workmanship under normal use and service. In addition bidder must deliver new commodities of the latest design an
model, unless other wise specified in the `Invitation to Bid."
2. Prices quoted are to be net prices, and when an error is made in extending total prices, the City may accept the bid for the lesser
amount whether reflected by extension or by the correct multiple of the unit price.
3. Discounts offered will be taken when the City qualifies for such. The beginning date for computing discounts will be the date of
invoice or the date of delivery and acceptance, whichever is later.
4. When bidding other than the brand and/or model specified in the "Invitation to Bid," the brand and/or model numbermustbe stated by
the item in the "Invitation to Bid," and descriptive literature be submitted with the bid.
5. The City reserves the right to reject any and all bids.
6. The Purchasing office reserves the right to award items, all or none, or by line items (s).
7. Quality, lime and probability of performance may be factors in making an award.
8. Bid quotes submitted will remain firm for 30 calendar days frombid opening date; however, the prices may remain firm for a longer
period of time if mutually agreeable between bidder and the City Purchasing Division.
9. Bidder must submit a completed, signed copy of the front page of the "Invitation to Bid," and must submit any other information
required in the "Invitation to Bid ".
10. In the event a contract is entered into pursuant to the "Invitation to Bid," the bidder shall not discriminate against any qualified
employee or qualified applicant for employment because of race, sex, color, creed, national origin or ancestry. The bidder must
include in any and all subcontracts a provision similar to the above. 0
11. Sales or Use Tax is not to be included in the bid price, but is to be added by the vendor to the invoice billing to the City. Although
Use Tax is not to be included in the bid, vendors are to register and pay tax direct to the Arkansas State Revenue Department.
12. Prices quoted shall be "Free on Board" (F.O.B.) to destination at designated City facility in Little Rock. Charges may not be added
after the bid is opened.
13. In the event of two or more identical low bids, the contract may be awarded arbitrarily or for any reason to any of such bidders orspht
in any proportion between them at the discretion of the Purchasing Division.
14. Specifications furnished with this invitation are intended to establish a desired quality or performance level, or other minimum
dimensions and capacities, which will provide the best product available at the lowest possible price, other than designated brands
and /or models approved as equal to designed products shall receive equal consideration.
15. Samples of items when required must be furnished free, and, if not called for within 30 days from date of bid opening, will become
property of the City.
16. Bids received after stated time for opening will not be considered.
17. Guarantees and warranties should be submitted with the bid, as they may be a consideration in making an award.
18. CONSTRUCTION
A. When noted, the Contractor is to supply the City with evidence of having and maintaining proper and complete insurance,
specifically Workman's Compensation Insurance in accordance with the laws of the State of Arkansas, Public Liability and
Property Damage. All premiums and cost shall be paid by the Contactor; in no way will the City be responsible in case of
accident.
B. Wlren noted, a certified check or bid bond in the amount of 5% of total bid shall accompany bid.
C. A Performance Bond equaling the total amount of any bid exceeding $20,000 must be provided for any contract for the repair,
alteration or erection of any public building, public structure or public improvement (pursuant to Act 351 or 1953 as amended by.
Act,539 of 1979).._.. _
19. Liquidated Damages shall be assessed beginning on the first day following the maximum delivery or completion time entered on the
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