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RESOLUTION NO. 11,57o
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3 A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO
4 ENTER INTO A CONTRACT FOR THE PURCHASE OF ONE (1)
5 COLD PLANER/MILLING MACHINE FOR THE PUBLIC
6 WORKS STREET OPERATIONS DIVISION FROM J. A. RIGGS
7 TRACTOR COMPANY; AND FOR OTHER PURPOSES.
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9 WHEREAS, the Public Works Street Operations Division is in need of one (1)
10 Cold Planer/Milling Machine to replace a 16- year -old machine, and
11 WHEREAS, this machine is an integral part of asphalt maintenance and allows
12 for reuse of removed materials, and
13 WHEREAS, the City of Little Rock received bids under Bid #03250 for the
14 purchase of the Cold Planer/Milling Machine, and
15 WHEREAS, the lowest responsible and responsive bid meeting minimum
16 specifications was received from J. A. Riggs Tractor Company in the amount of Three
17 Hundred Seventy-seven Thousand, Four Hundred Ninety-five and no /100 Dollars
18 ($377,495.00).
19 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
20 THE CITY OF LITTLE ROCK, ARKANSAS:
21 Section 1. The Board of Directors hereby authorizes the City Manager to enter
22 into a contract for the purchase of one (1) Cold Planer/Milling Machine for the Public
23 Works Street Operations Division from J. A. Riggs Tractor Company, for the amount of
24 Three Hundred Seventy-seven Thousand, Four Hundred Ninety-five and no /100
25 Dollars ($377,495.00).
[PAGE 1 OF 21
Re Iutiw
To purrhax equipment
For Street Department
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1 Section 2. Funds for this purchase are to be allocated from the 2003 Short Term
2 Financing Account #223-220-7119-7060-10.
3 Section 3. Severability. In the event any title, section, paragraph, item, sentence,
4 clause, phrase, or word of this resolution is declared or adjudged to be invalid or
5 unconstitutional, such declaration or adjudication shall not affect the remaining
6 portions of the resolution which shall remain in full force and effect as if the portion so
7 declared or adjudged invalid or unconstitutional was not originally a part of the
8 resolution.
9 Section 4. Repealer. All laws, ordinances, resolutions, or parts of the same, that
10 are inconsistent with the provisions of this resolution, are hereby repealed to the extent
11 of such inconsistency.
12 ADOPTED: August 4, 2003
13 ATTEST:
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16 N ncy W od, City Clerk
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18 APPROVED AS TO FORM:
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21 Thomas M. Carpenter, City Xttorney
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23 H
24 H
25 H
26 H
[PAGE 2 OF 21
Rewlution
To purchase equipment
For Street Departrnent
APPROVED:
4fem &&, �
JimCdailey, Mayor
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Memo
CITY OF LITTLE ROCK, FLEET SERVICES
To: Jerry Paul, Purchasing Agent
From: Wendell Jones, Director, Fleet Services
Subject: Bid Recommendation
Date: July 22, 2003
Bid No.: 03250
Description: One (1): Cold Planer
Funding: Acct. #223 - 220 - 7119 - 7060 -10
Amount
of Purchase: $377,495.00
Suggested
Awardee: J. A. Riggs Tractor Company
Recommendation:
Request to purchase one (1) Cold Planer from J. A. Riggs Tractor Company in the
amount of $377,495.00.
Bidder Disqualification:
Wirtgen America was disqualified for not meeting the following specifications:
1) Item 4.1e, Minimum operating weight.
2) Item 4.3b, Minimum water tank capacity.
3) Item 4.5d, The floor of the operators station is not rubber isolated from the machine.
4) Item 4.12c, The ground drive is not full hydraulic proportional drive.
5) Item 5.8c, Conveyor system does not have a load sensing system.
Purchase Order Notes:
Attention: George Wiggins
Bitelli Cold Planer per bid #03250
Contact: Brian Lee (501) 918 -4209
If you should need additional information, call Thurlo Cobb or Brian Lee at 918 -4200.
cc: Acquisition File
Attachments: Purchasing Requisition
Bid Tabulation Sheet
Submitted Bid