11267RESOLUTION NO. 11,267
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3 A RESOLUTION TO AUTHORIZE THE CITY MANAGER
4 TO ENTER INTO A COMMUNICATION SERVICES
5 AGREEMENT WITH THE CITY OF CAMMACK VILLAGE,
6 ARKANSAS FOR 800 MHZ TRUNKED RADIO SERVICES;
7 AND FOR OTHER PURPOSES.
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9 WHEREAS, Little Rock owns and operates an 800 MHz trunked radio system
10 which provides radio coverage for essentially all of Pulaski County, and
11 WHEREAS, the Little Rock 800 MHz trunked radio communications system was
12 designed to provide coverage for the entire county, and
13 WHEREAS, the City of Cammack Village is interested in joining the City's 800
14 MHz trunked radio communications system, and
15 WHEREAS, the addition of the City of Cammack Village will have no negative
16 impact on Little Rock operations, and
17 WHEREAS, public safety officials of both Cities will benefit by being able to
18 communicate with each other, and
19 WHEREAS, Little Rock will receive revenues from Cammack Village and future
20 assistance in upgrading Little Rock's communication backbone.
21 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
22 OF THE CITY OF LITTLE ROCK, ARKANSAS:
23 SECTION 1. The City Manager is authorized to enter into a communications
24 services agreement to add Cammack Village to Little Rock's 800 MHz trunked radio
25 communications system. The agreement is attached to this resolution.
26 SECTION 2. Severability. In the event any title, section, paragraph, item, sentence,
27 clause, phrase, or word of this resolution is declared or adjudged to be invalid or
28 unconstitutional, such declaration or adjudication shall not affect the remaining portions of
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Resolution
Cammack Village Communication Agreement
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the resolution which shall remain in full force and effect as if the portion so declared or
adjudged invalid or unconstitutional was not originally a part of the resolution.
SECTION 3. Repealer. All laws, ordinances, resolutions, or parts of the same,
that are inconsistent with the provisions of this resolution are hereby repealed to the extent
of such inconsistency.
ADOPTED: APRIL 16, 2002
ATTEST:
O
Nan wood, City Clerk
APPROVED AS TO LEGAL FORM:
Thomas M. Carpenter, City A !Prney
Resolution
Cammack Village Communication Agreement
APPROVED:
344W
Ji ailey, Mayor
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AGREEMENT FOR COMMUNICATIONS SERVICES
THE CITY OF LITTLE ROCK, ARKANSAS, ( "Little Rock ") a municipal
corporation organized under the laws of the state of Arkansas and THE CITY OF
MAUMELLE, ARKANSAS ( "Maumelle ") enter into this Agreement this day of
, 2002.
WITNESSETH:
WHEREAS, Little Rock owns and operates an 800 MHz trunked radio system which
provides radio coverage for essentially all of Pulaski County; and
WHEREAS, the Little Rock 800 MHz trunked radio communications system was
designed to provide coverage for the entire county; and
WHEREAS, Maumelle is interested in joining the City's 800 MHz trunked radio
communications system; and
WHEREAS, the addition of Maumelle will have no negative impact on Little Rock
operations; and
WHEREAS, Public Safety Officials of both Cities will benefit by being able to
communicate with each other; and
WHEREAS, Little Rock will receive revenues from Maumelle and future assistance in
upgrading Little Rock's communication backbone.
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NOW THEREFORE, BE IT AGREED BY THE PARTIES AS FOLLOWS:
ARTICLE I.
TERM AND CONSIDERATION
Section 1.01. Term.
The term of this Agreement is for one year from 2002 to
2003. It may be renewed annually upon agreement of the parties.
Section 1.02. Consideration.
For and in consideration of the covenants set forth below, Maumelle agrees to pay a
proportionate share, computed as the percent of population in Maumelle compared to that of
Pulaski County as a whole, of the annual maintenance fee of One Hundred Sixty -Nine Thousand
Dollars ($169,000) paid annually. This percentage is based upon the year 2000 census data and
will be computed in the future using the most recent population data. Maumelle's proportionate
share of the annual maintenance fee is currently $3,245. Maumelle will pay its percent share of
any increase in the annual maintenance fee. This payment is due on the date this agreement is
signed and on the anniversary date of each subsequent renewal term.
ARTICLE II.
Section 2.01.
The following definitions apply to this Agreement:
"Backbone" Communications system infrastructure, or fixed
equipment, including but not limited to towers,
computers, microwaves, and repeater. Backbone
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does not include mobile radios, base stations, or
dispatch equipment.
"Communication Point of Contact" The designee of each municipal subdivision to
manage communications.
"Dispatch Authority Group" Several talk groups allocated to one governmental
entity, or departments of a governmental entity, and
managed by the Systems Administrator.
"Dispatch Terminal" Motorola computer used to manage, enable, and
disable talk groups. Dispatch terminals are located
in both cities.
"SIMS II System" The Motorola computer and software that runs the
20 channel trunk radio system located in the Little
Rock Office of Emergency Services.
"Systems Administrator" A Little Rock Police Department employee who
manages the system
"Talk Group" Similar to or functions as a radio channel. An
individual user will have talk groups assigned based
upon job duties or needs.
"User" Any person with a radio who uses the system.
ARTICLE III.
DUTIES
Section 3.01. Duties of the City of Little Rock.
A. Talk Group Assignment and Management.
Little Rock agrees to assign a minimum of five (5) Talk Groups for use with the 800
MHz trunked radio system, to Maumelle to operate independently, using a separate dispatch
terminal with no interference from the Little Rock Communications Center. This Agreement
applies solely to Talk Groups. It does not apply to Mobil Data Terminal Usage or use of the
Mobil Data Channel, which is a stand - along, 800 MHz system separate from the 800 MHz
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trunked radio system. The designees of each municipal subdivision for both cities will serve as
the communications point of contact to discuss day -to -day operations.
Little Rock designee: Assistant Chief of Police, Administrative Services Bureau (371-
Maumelle designee: Fire Chief (851 -1337)
B. Systems Administration
Little Rock agrees to appoint a Systems Administrator to manage the day -to -day
functions of the SIMS II System. The Systems Administrator will be responsible for the
following:
(1) Develop Dispatcher Authority Groups for customers who will maintain a
dispatch terminal;
(2) Upon receipt of the radio installation/programming worksheet from the
Maumelle authorized designee, the Administrator will add or change the
appropriate radio record in the SIMS II Management Terminal, activate
the radio for usage, update the SIMS II tracking system, and return the
worksheet to the customer for the appropriate action.
(3) Administer all Systems Manager Terminal functions such as maintaining
user access control records, enabling phone internet capabilities, and
providing system reports to the customer;
(4) The Administrator will normally be available 24 -hours a day, 7 days a
week to provide troubleshooting assistance.
C. Communications Management Meetings
Little Rock agrees to schedule a quarterly communications meeting during year one (1)
of this Agreement and on an annual basis in subsequent years, for the purpose of discussing the
operations of the communications system with Maumelle's contact person.
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Section 3.02. Duties of Maumelle.
A. Talk Groups
Maumelle is responsible for requesting, in writing, the establishment, deletion, or
change of Talk Groups. This will be forwarded to the Systems Administrator for action.
A list of standard reports required will also be provided to the Systems Administrator.
Special reports must be done upon at least ten days' notice. Emergency situations
requiring specific reports will be handled on a case -by -case basis.
B. Maintenance of Equipment and Infrastructure
Maumelle agrees to be responsible for the procurement and maintenance of all radios,
base stations, and dispatch equipment peculiar to its radio system. When Maumelle wishes to add
or change a radio, an authorized agent (designated in writing) will complete the appropriate
sections (call number, user number, department, property tag, vehicle information, talk groups
and special features requested, etc.) of the radio installation/programming worksheet. The
worksheet will then be fazed or taken to the Systems Administrator for assignment of a Raw
Radio ID ( "ARID ") and entry into the SIMS II system. When the worksheet is returned,
Maumelle will contact the Motorola Workshop and set up an appointment for the
installation/change. If Maumelle purchases a dispatch terminal, Maumelle will be responsible
for performing dynamic regrouping, selective inhibits, and emergency alarm management.
C. Problem Correction
Maumelle may contact Motorola technicians at 372 -5235 or the Systems Administrator at
371 -4540 if the dispatcher terminal /CAD interface experiences problems that cannot be resolved
at the local level. If a problem occurs during non - office hours, the City's Communications
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Center will be notified so that the Systems Administrator can be contacted. Maumelle will take
action as requested by Motorola technicians or the Systems Administrator to help resolve the
problem.
D. Future Upgrades and Replacement Costs
Maumelle agrees that if new facilities or Backbone are needed, above and beyond the
current Little Rock system, they will be funded prorata by Maumelle. Maumelle agrees to share
proportionately in the future, necessary upgrades or replacement costs for the overall system
Backbone. Additionally, if new facilities or Backbone are needed to support Maumelle in the
future, Maumelle agrees to fund the additional items. Little Rock will endeavor to give
Maumelle prior notice of any upgrade and replacement cost.
E. Day -to -Day Operations
Maumelle agrees to name a single communications point of contact to discuss day -to -day
operations with the Little Rock communications point of contact.
Section 3.03. Compliance with Applicable Law and this Agreement.
Little Rock will not interrupt or interfere with Maumelle communications, unless terms
or conditions of this Agreement, or FCC rules and procedures are not followed by Maumelle.
Maumelle agrees to abide by all applicable state and federal laws governing use of the 800 MHz
trunked system.
Section 3.04. Warranties.
All warranties for the system are between the individual parties and Motorola, Inc. Little
Rock by this Agreement makes no warranty of the 800 MHz trunked system to Maumelle.
Maumelle acknowledges that Little Rock has made no warranties of the 800 MHz trunked
system. Maumelle hereby waives all causes of action against Little Rock for claims, losses, and
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damages and attorney's fees incurred as a result of utilizing Little Rock's 800 MHz trunked
system.
ARTICLE IV
CONTACT PERSONS
Section 4.01. Contact Person for Little Rock.
Assistant Chief Stuart Thomas
Little Rock Police Department
700 West Markham
Little Rock, Arkansas 72201
Telephone: (501) 371 -4520
Section 4.02. Contact Person for Maumelle.
Chief George Glenn
Maumelle Fire Department
100 Millwood Cir.
Maumelle, AR 72113
(501) 851 -1337
ARTICLE V
MISCELLANEOUS
Section 5.01. Agreement Covered by the Laws of the State of Arkansas.
This Agreement is covered by the laws of the state of Arkansas.
Section 5.02. Non- appropriation.
In the event Maumelle fails to appropriate funds or sufficient funds for payments due
under this Agreement, Maumelle shall promptly notify the City in writing of such occurrences
and this Agreement shall terminate on the last day of the fiscal period for which appropriations
were received. Little Rock's damages in the event of non - appropriation shall be limited to the
actual expenses of deinstallation.
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Section 5.03. Severability.
If any section or provision of this Agreement is held invalid, such invalidity shall not
affect other sections or provisions of the Agreement, and to this end the sections or provisions of
this Agreement are declared severable.
Section 5.04. Termination.
This Agreement may be terminated by either party upon thirty (30) days' written notice
to the contact person listed above.
WHEREFORE, the parties have hereunto fixed their hands and seals this day of
, 2002.
CITY OF LITTLE ROCK, ARKANSAS CITY OF MAUMELLE, ARKANSAS
CY CARNEY
CITY MANAGER
ATTEST:
NANCY WOOD
CITY CLERK
APPROVED AS TO FORM:
THOMAS M. CARPENTER
CITY ATTORNEY
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BURCHJOHNSON
MAYOR
ATTEST:
BEVERLY MASTERS
CITY CLERK
APPROVED AS TO FORM:
JANAN DAVIS
CITY ATTORNEY