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RESOLUTION NO. 11, 231
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT WITH THE BOARD OF TRUSTEES OF
THE UNIVERSITY OF ARKANSAS ON BEHALF OF THE
UNIVERSITY OF ARKANSAS FOR MEDICAL SCIENCES FOR
WOMEN'S EVENING OUTPATIENT TREATMENT SERVICES
IN AN AMOUNT NOT TO EXCEED $173,000; AND FOR OTHER
PURPOSES.
WHEREAS, the City, as part of its prevention, intervention, and treatment
program issued a Request for Qualifications (RFQ) for women's evening
outpatient treatment services; and
WHEREAS, a five member review committee met, reviewed the proposals
submitted, and determined that the Arkansas CARES program at the University
of Arkansas for Medical Sciences was the most qualified and recommends that
they be awarded this professional services contract; and
WHEREAS, the parties have negotiated the attached contract.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF THE CITY OF LITTLE ROCK ARKANSAS:
Section 1. The City Manager is authorized to execute the attached contract
with the Board of Trustees of the University of Arkansas on behalf of the
University of Arkansas for Medical Sciences in an amount not to exceed
$173,000, payable from account number 105 - 035 -T056.
Section 2. Severability. In the event any title, section, paragraph, item,
sentence, clause, phrase, or word of this resolution is declared or adjudged to be
invalid or unconstitutional, such declaration or adjudication shall not affect the
Resolution
Arkansas CARES
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1 remaining portions of the resolution which shall remain in full force and effect as
2 if the portion so declared or adjudged invalid or unconstitutional was not
3 originally a part of the resolution.
4 Section 3. Repealer. All laws, ordinances, resolutions, or parts of the
5 same, that are inconsistent with the provisions of this resolution, are hereby
6 repealed to the extent of such inconsistency.
7 Section 4. This resolution shall be in full force and effect from and after its
8 adoption.
9 ADOPTED: February 5, 2002
10 ATTEST:
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14 Nan y Woo, City Clerk
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17 APPROVED AS TO LEGAL FORM:
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19 4�'�i '� `� k _
20 Thomas M. Carpenter, CiO Attorney
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22 H
23 H
24 H
25 H
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Resolution
Arkansas CARES
APPROVED:
Ji ailey, Mayor
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Contract
THE CITY OF LITTLE ROCK, ARKANSAS ( "City "), a municipal corporation organized
under the laws of the State of Arkansas, and THE BOARD OF TRUSTEES OF THE
UNIVERSITY OF ARKANSAS for and on behalf of THE UNIVERSITY OF ARKANSAS
FOR MEDICAL SCIENCES ( "Contractor "), a State Agency organized under the laws ofthe State
of Arkansas, enter into this Agreement this 6th day of February, 2002.
WITNESSETH:
WHEREAS, the City is committed to support women's treatment services for women who
seek treatment for alcohol and drug abuse; and
WHEREAS, The City has appropriated $173,000 from Future Little Rock sales tax
revenue to pay for such women's treatment services to Little Rock citizens; and
WHEREAS, the City Board of Directors, in Little Rock, Arkansas Resolution No.
(February 5, 2002) has authorized a one year contract to Contractor to provide such treatment.
NOW THEREFORE, BE IT AGREED BY THE PARTIES AS FOLLOWS:
Article 1. TERM AND CONSIDERATION.
Section 1.01. Term. The term ofthis Agreement is from February6, 2002 through /February
5, 2003.
Section 1.02. Consideration. For and in consideration of the covenants set forth below, the
City agrees to pay Contractor one hundred seventy -three thousand dollars ($173,000) over the term
of the contract. Such funds shall be expended as set forth in the budget attached as Attachment A.
Section 1.03. Little Rock Bank. Funds provided by the City to Contractor will be deposited
in a Little Rock bank. A "Little Rock Bank" is a bank which has a major full - service office within
the Little Rock City limits.
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ARTICLE 2. SERVICES TO BE PROVIDED.
Section. 2.01. Services to be Provided to Little Rock Residents. Services under this
Agreement shall be provided to Little Rock residents. A Little Rock resident is defined as one who
has a Little Rock address who can show proof of residence for six months or who has a currentjob in
the City. An exception to this criteria may be made for former Little Rock residents who are
recently discharged from the Arkansas penal system or an accredited treatment program, and
homeless persons. To establish proof of Little Rock residency, the program will accept utility bills,
child report card, or driver's license or any other documentation available to establish residency
requirements. A copy of such documentation shall be placed in the patient's treatment file. The City
will pay claims in cases where Little Rock residency is later disputed upon proof by
UAMS /Arkansas Cares that it obtained documentation of Little Rock residency, former Little Rock
residency of persons recently discharged from the Arkansas penal system or an accredited treatment
program, or documentation of homeless status.
Section 2.02. Services to be Provided by Contractor. The Arkansas Cares evening
outpatient program will deliver screenings, comprehensive assessments, treatment planning, group,
individual and family therapy, relapse prevention and parenting groups, case management services,
24 hour crisis management /intervention services, limited transitional (chemical -free) housing, and
transportation services. The program is also prepared to provide child care for children of clients up
to the age of 13 while their mothers are receiving services. The program currently has 10 clients
enrolled and will serve an additional 50 -60 new unduplicated clients during the contract year with an
average duration of service for each client estimated to be 12 -20 months. Contractor will hire and
maintain a full time Certified Alcohol
,,and �Drug Abuse Counselor to provide services. This
Counselor will be employed within (9 CO days of the date of this contract. In the interim, alcohol
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and drug abuse treatment services will be provided by a Counselor in Training under the supervision
of a CADC. Contractor will coordinate services with other City or PIT funded programs, such as
persons dealing with domestic violence issues in the City's District Court. Contractor's Response to
the City's Request for Proposal outlines further details of the services to be provided and is Attached
as Attachment B and incorporated by reference herein.
Section 2.03. Confidentialitv of client records.
Confidentiality of alcohol and other drug abuse client records shall be maintained in
accordance with 42 CFR 2.1 through 2.67 -1.
ARTICLE 3. PAYMENT METHOD.
Section 3.01. Payment Method. Payment will be made on a cost - reimbursement basis as
program costs are incurred; however, reimbursement shall not be requested more frequently than
once per month. Invoices for payment shall be submitted to:
Barbara Osborne
Department of Community Programs
City of Little Rock
City Hall, Room 220W
500 W. Markham
Little Rock, Arkansas 72201
Section 3.02. Record Retention and Access. In conformance with the Omnibus
Reconciliation Act of 1980 (Public Law 96 -944), the Secretary, U.S. Department of Health and
Human Services, or the Comptroller General of the U.S., or their representatives, will be permitted
access to any books and records of both parties related to the program funded herein for a four year
period after services related to the program funded herein are rendered.
ARTICLE 4. REPORTING REQUIREMENTS.
Section 4.01. Financial Reaortin2 Requirements. Contractor agrees to supply financial
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reports to the City and to maintain adequate bookkeeping and documentation to substantiate those
reports. Contractor shall submit quarterly reports of all expenditures beginning with the month in
which monies are received and continuing until all monies are expended or returned to the City. The
financial reports described herein shall be submitted in conformance with the Policies and
Procedures set forth in Attachment B to the contract. The information initially required in
Attachment B may be modified from time to time at the discretion of the Finance Department.
Section 4.02. Program Reporting Requirements. Contractor will provide quarterly
performance reports. Reports will contain:
1) Number of clients admitted to the evening outpatient program (outpatient or
intensive level) since last report.
2) Number of clients discharged from the outpatient treatment program since last
report.
3) Number of clients attending weekly group counseling sessions; or other
community or group activities.
4) Number of clients receiving individual counseling on a weekly basis since the last
report.
5) Number of outpatient clients being maintained by the treatment program in an
"active status" even though client may not be receiving services on a regular
basis; i.e., cases remaining open.
6) Number of women employed since last report.
7) Number of service hours per client.
Section 4.03. Process and Outcomes Evaluation. Three reports evaluating client services
and outcomes are required. A report of client services is due 30 days after the end of the contract
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term. An evaluation of client outcomes is due six months and one year after the end of the contract
term.
ARTICLE 5. NON - DISCRIMINATION.
Section 5.01. Non - Discrimination. Contractor agrees to comply with all applicable federal
and state laws regarding non - discrimination, and specifically agrees to not discriminate against any
participant because of race, religion, disability, sex or national origin.
Section 5.02. Use of Funds for Political and Sectarian Activities Prohibited. Contractor
agrees that it shall not use any of the funds provided under this Contract for political or sectarian
purposes.
ARTICLE 6. INDEPENDENT CONTRACTOR.
Contractor is not acting herein as an agent or employee of the City, but shall, at all times, and
in all respects, have the rights and liabilities of an independent contractor.
ARTICLE 7. INDEMNITY.
To the extent permitted or not otherwise prohibited by the laws and Constitution of the State
of Arkansas, Contractor agrees that it shall indemnify and save harmless the City, their officers,
agents and employees from:
(1) any claims or losses for services rendered by any subcontractor, person or firm performing
or supplying services, materials or supplies in connection with the performance of the contract;
(2) any claims or losses resulting to any person or firm injured or damaged by the erroneous
or negligent acts, including disregard of federal and state statutes or resolutions, by UAMS, its
officers, employees or subcontractors in the performance of the contract.
The indemnification obligation of UAMS hereunder shall be determined by and under the
procedures of the Arkansas State Claims Commission. UAMS will cooperate with the City in
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expeditiously resolving claims and UAMS reserves the right to assert any defenses before the State
Claims Commission to which it reasonably believes it is entitled. If the City is notified of any claim
for which it might assert indemnification against UAMS, the City shall promptly notify UAMS in
writing of such claim. UAMS will cooperate with the City in efforts to resolve such claims or any
defense of such claim.
ARTICLE 8. CONTACT PERSONS.
For the City:
Dorothy Nayles
Director of Community Programs
City of Little Rock
City Hall, Room 220 W
500 West Markham
Little Rock, Arkansas 72201
(501) 399 -3420
For Contractor:
Cynthia C. Crone
Project Director
Arkansas CARES
4301 W. Markham St. Slot 711 -1
Little Rock, AR 72205
(501) 661 -7979
ARTICLE 9. MODIFICATION.
Any modifications to this contract agreement, including modifications to the programs
described in the attached referenced proposal, must be in writing, signed by both parties.
ARTICLE 10. DUTY TO REPORT PROBLEMS IN
ADMINISTRATION AND REMEDY
Section 10.01. Dutv to Report Problems in Administration. Contractor shall report any
difficulties in administration which affect a material provision of this contract. Material means "an
important or essential term of the agreement ". A material change would be one that requires
contractor to provided more or less services than called for in the original agreement.
Section 10.02. Remedy. Upon notification by Contractor of a problem in administration, the
City will work with Contractor to develop a reasonable solution to the problem. If contract
modification are required, they will be made as provided in Article 10 above.
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ARTICLE 11. TERMINATION.
Section 11.01. Termination. Failure by Contractor to complete the work as provided in its
proposal incorporated herein by reference is a breach and grounds for termination by the City.
Section 11.02. Damages. Upon notification by the City to Contractor of the breach and
termination of contract, Contractor shall return monies held by it but unexpended to the City.
Violation of Article 5 shall require repayment of any funds expended under the Contract.
ARTICLE 12. MISCELLANEOUS.
Section 12. 01. This Agreement is governed by the laws of the state of Arkansas.
Section 12.02. Contractor agrees to comply with the requirements of the Americans with
Disabilities Act and applicable employment laws.
Section 12.03. This Agreement may be terminated at any earlier date by either party by
giving thirty (30) days' written notice to the contact person listed in Article 9.
Section 12.04. The officials who executed this Agreement hereby represent and warrant that
they have full and complete authority to act on behalf of the City and Contractor respectively, and
that by their signature below, the terms and provisions hereof constitute valid and enforceable
obligations of each.
Section 12.05. This Agreement shall be executed in the original, and any number of
executed copies. Any copy of this Agreement so executed shall be deemed an original and shall be
deemed authentic for any other use.
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WHEREFORE, the parties have hereunto affixed their hands and seals this 6thh day of
February, 2002.
CITY OF LITTLE ROCK, ARKANSAS BOARD OF TRUSTEES OF THE
UNIVERSITY OF ARKANSAS by and on
behalf of the UNIVERSITY OF ARKANSAS
FOR MEDICAL SCIENCES
Cy Carney, City Manager
Timothy Atkinson, Director of Research
Administration, and Sponsored Programs
ATTEST:
Nancy Wood, City Clerk
APPROVED:
Office of the City Attorney
Melinda S. Raley, Deputy City Attorney