112171 RESOLUTION NO. 11.21
2
3 A RESOLUTION TO AUTHORIZE A CONTRACT WITH McGEORGE
4 CONTRACTING COMPANY, INC., TO CONSTRUCT A NEW CELL FOR
5 THE CITY CLASS I LANDFILL; AND FOR OTHER PURPOSES.
6
7 WHEREAS, in 1993 the Board of Directors of the City of Little Rock, Arkansas, authorized
S the issuance of $16,870,000 City of Little Rock, Arkansas, Waste Disposal Revenue Bonds (Series
9 1993), in Little Rock, Ark., Ordinance No. 16,409 (April 20, 1993), in order to finance construction of
10 a sanitary landfill that would meet state and federal environmental regulations, and
11 WHEREAS, in 1995 the Board of Directors authorized the issuance of $11,900,000 City of
12 Little Rock, Arkansas, Waste Disposal Revenue Bonds (Series 1995), pursuant to Little Rock, Ark.,
13 Ordinance No. 17,036 (December 5, 1995), in order to finance various extensions, betterments and
14 improvements to the City solid waste disposal system, and
15 WHEREAS, in Little Rock, Ark., Resolution No. 11,171 (December 4, 2001), the Board of
16 Directors stated its intent to issue up to $12,300,000 in new waste disposal improvement bonds to
17 fund the cost of the creation of a new cell at the City landfill, and to purchase certain disposal and
18 collection equipment, and
19 WHEREAS, the City needs to begin construction on the new cell of the landfill as soon as
20 possible to assure continued compliance with state and federal environmental regulations, so prior
21 to the actual issuance of the bonds is published Bid No. 01349 on November 19 and November 26,
22 2001, and in response received three responsible and responsive bids, and
23 WHEREAS, McGeorge Contracting Company, Inc., provided the lowest responsible and
24 responsive bid in the amount of $2,694,635.30, and
25 WHEREAS, because the City adopted Little Rock, Ark., Resolution 11,171 (December 4,
26 2001), it can, pursuant to United States Treasury Department Regulation NO. 1.150 -2, be
[PAGE 1 OF 21
Resolution
Contractor for Cell of Class 1 Landfill
+!
1 reimbursed for the cost of this construction contract from the proceeds of the solid waste revenue
2 bonds once the bonds are actually issued,
3 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
4 CITY OF LITTLE ROCK, ARKANSAS:
5 Section 1. The City Manager is authorized to enter into an agreement with McGeorge
6 Contracting Company, Inc., of Little Rock, Arkansas, in an amount not to exceed two million six
7 hundred and ninety-four thousand six hundred and thirty -five dollars and thirty cents
8 ($2,694,635.30), to construct Cell 4 for the City's Class I Landfill.
9 Section 2. Funds for the payment of this contract shall be made available from the
10 proceeds of the Series 2002 solid waste revenue bonds that the City intends to issue pursuant to the
11 statement of intent contained in Little Rock, Ark., Resolution No. 11,171 (December 4, 2001).
12 Section 3. Severability. In the event any title, section, paragraph, item, sentence,
13 clause, phrase, or word of this resolution is declared or adjudged to be invalid or unconstitutional,
14 such declaration or adjudication shall not affect the remaining portions of the resolution which
15 shall remain in full force and effect as if the portion so declared or adjudged invalid or
16 unconstitutional was not originally a part of the resolution.
17 Section 4. Repealer. All resolutions, bylaws, and other matters inconsistent with this
18 resolution are hereby repealed to the extent of such inconsistency.
19 ADOPTED: January 15, 2002
20 PASSED: APPROVED:
21
22
23 Nancy `Wood, City Clerk Dailey, Mayo
24 APPROVED AS TO LEGAL FORM:
25 `
27 Thomas M. Carpenter, City AttoVney
28
[PAGE 2 OF 2]
Resolution
Contractor for Cell of Class I Landfill
l
N
PURCHASING FACT SHEET
BID NO: 01349
DATE OPENED: 12/06/01
NUMBER SOLICITED: 85
DEPARTMENT: Public Works
DESCRIPTION: Construction of Cell 4
0
DATE ADVERTISED: 11/19101 & 11/26/01
BID LIST: 78317
PRE BID: Yes
FUNDING: Waste Disposal Bond Fund Series 2002
ACCOUNT NUMBER: To Be Established
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: Proposed Bond Fund
AMOUNT OF PURCHASE: S 2,694,635.30
SUGGESTED AWARDEE : McGeorge Contracting
Little Rock, AR
RECOMMENDATION AND DISCUSSION: It is recommended that the low bid be
accepted. It is further recommended that the City Manager be able to approve change orders
up to 10% of the contract.
:r
BID #: 01349
DEPARTMENT: Public Works
DESCRIPTION: Construction of Cell 4
TABULATION
McGeorge Contracting
B B & B Construction
($ 2,694,635.30) Award
2,989,216.85
Gilbert Central 3,187,640.00
0
04- Fhe
N- Ir: °hlhurger
F =irrn
Engineers ❑ 1_andscape Archicecrs Survevors
9 January 2001
Guy Lowes, Assistant Director of Public Works
701 West Markham
Little Rock, AR 72201
Subject: Mistake In Bid Quantity, LRSWF Cell #4, and the Correct Quantity's Effect on
Overall Project Cost
Dear Guy,
It has come to my attention that a mistake was made in my quantity take -offs regarding the
geocomposite drainage net for the Cell #4 construction project, and this obviously needs to be
brought to your attention.
The estimated quantity for this item (Bid Item No. 8, bid at $0.423 per square foot) should have
been in the bid at an estimated quantity of 1,185,500 square feet, as previously stated in the
February 2001 opinion of probable cost.
This estimated difference of 343,500 square feet, at a unit price cost of $0.423 will equal an
increase in projcet cost of $145,300.50 and needs to be budgeted into the project. This increase
would consequently result in an adjusted Total Bid Price of $2,839,935.80.
1 have spoken to the City purchasing agent about this issue, and Mr. Paul's feeling is that a
change order prior to contract signing is not warranted on this item; the drainage net was bid at a
unit price that appears to be a fair one, and this issue did not effect the outcome of the bid..
Therefore, this issue can be handled as a change order during construction or at reconciliation.
I apologize for any inconvenience this matter may have caused. If I can be of any further service
in this matter, please contact me at 375 -5331.
Sincerely,
THE MEHLBURGER FIRM
Scott Lindberg, P.E.
Vice President
cc: Chuck Jones, McGeorge Contracting Co., Inc.
201 South 1-ard ❑ 1'.O. N)x 3837 0 1-w1c Keck. AR 72 20 i- 1837 ❑ 5(11 i' %5 -5 3 11 a 11:1 i 1 =4