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112171 RESOLUTION NO. 11.21 2 3 A RESOLUTION TO AUTHORIZE A CONTRACT WITH McGEORGE 4 CONTRACTING COMPANY, INC., TO CONSTRUCT A NEW CELL FOR 5 THE CITY CLASS I LANDFILL; AND FOR OTHER PURPOSES. 6 7 WHEREAS, in 1993 the Board of Directors of the City of Little Rock, Arkansas, authorized S the issuance of $16,870,000 City of Little Rock, Arkansas, Waste Disposal Revenue Bonds (Series 9 1993), in Little Rock, Ark., Ordinance No. 16,409 (April 20, 1993), in order to finance construction of 10 a sanitary landfill that would meet state and federal environmental regulations, and 11 WHEREAS, in 1995 the Board of Directors authorized the issuance of $11,900,000 City of 12 Little Rock, Arkansas, Waste Disposal Revenue Bonds (Series 1995), pursuant to Little Rock, Ark., 13 Ordinance No. 17,036 (December 5, 1995), in order to finance various extensions, betterments and 14 improvements to the City solid waste disposal system, and 15 WHEREAS, in Little Rock, Ark., Resolution No. 11,171 (December 4, 2001), the Board of 16 Directors stated its intent to issue up to $12,300,000 in new waste disposal improvement bonds to 17 fund the cost of the creation of a new cell at the City landfill, and to purchase certain disposal and 18 collection equipment, and 19 WHEREAS, the City needs to begin construction on the new cell of the landfill as soon as 20 possible to assure continued compliance with state and federal environmental regulations, so prior 21 to the actual issuance of the bonds is published Bid No. 01349 on November 19 and November 26, 22 2001, and in response received three responsible and responsive bids, and 23 WHEREAS, McGeorge Contracting Company, Inc., provided the lowest responsible and 24 responsive bid in the amount of $2,694,635.30, and 25 WHEREAS, because the City adopted Little Rock, Ark., Resolution 11,171 (December 4, 26 2001), it can, pursuant to United States Treasury Department Regulation NO. 1.150 -2, be [PAGE 1 OF 21 Resolution Contractor for Cell of Class 1 Landfill +! 1 reimbursed for the cost of this construction contract from the proceeds of the solid waste revenue 2 bonds once the bonds are actually issued, 3 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE 4 CITY OF LITTLE ROCK, ARKANSAS: 5 Section 1. The City Manager is authorized to enter into an agreement with McGeorge 6 Contracting Company, Inc., of Little Rock, Arkansas, in an amount not to exceed two million six 7 hundred and ninety-four thousand six hundred and thirty -five dollars and thirty cents 8 ($2,694,635.30), to construct Cell 4 for the City's Class I Landfill. 9 Section 2. Funds for the payment of this contract shall be made available from the 10 proceeds of the Series 2002 solid waste revenue bonds that the City intends to issue pursuant to the 11 statement of intent contained in Little Rock, Ark., Resolution No. 11,171 (December 4, 2001). 12 Section 3. Severability. In the event any title, section, paragraph, item, sentence, 13 clause, phrase, or word of this resolution is declared or adjudged to be invalid or unconstitutional, 14 such declaration or adjudication shall not affect the remaining portions of the resolution which 15 shall remain in full force and effect as if the portion so declared or adjudged invalid or 16 unconstitutional was not originally a part of the resolution. 17 Section 4. Repealer. All resolutions, bylaws, and other matters inconsistent with this 18 resolution are hereby repealed to the extent of such inconsistency. 19 ADOPTED: January 15, 2002 20 PASSED: APPROVED: 21 22 23 Nancy `Wood, City Clerk Dailey, Mayo 24 APPROVED AS TO LEGAL FORM: 25 ` 27 Thomas M. Carpenter, City AttoVney 28 [PAGE 2 OF 2] Resolution Contractor for Cell of Class I Landfill l N PURCHASING FACT SHEET BID NO: 01349 DATE OPENED: 12/06/01 NUMBER SOLICITED: 85 DEPARTMENT: Public Works DESCRIPTION: Construction of Cell 4 0 DATE ADVERTISED: 11/19101 & 11/26/01 BID LIST: 78317 PRE BID: Yes FUNDING: Waste Disposal Bond Fund Series 2002 ACCOUNT NUMBER: To Be Established APPROPRIATION OR TRANSFER REQUIRED: None ACCOUNT AVAILABILITY: Proposed Bond Fund AMOUNT OF PURCHASE: S 2,694,635.30 SUGGESTED AWARDEE : McGeorge Contracting Little Rock, AR RECOMMENDATION AND DISCUSSION: It is recommended that the low bid be accepted. It is further recommended that the City Manager be able to approve change orders up to 10% of the contract. :r BID #: 01349 DEPARTMENT: Public Works DESCRIPTION: Construction of Cell 4 TABULATION McGeorge Contracting B B & B Construction ($ 2,694,635.30) Award 2,989,216.85 Gilbert Central 3,187,640.00 0 04- Fhe N- Ir: °hlhurger F =irrn Engineers ❑ 1_andscape Archicecrs Survevors 9 January 2001 Guy Lowes, Assistant Director of Public Works 701 West Markham Little Rock, AR 72201 Subject: Mistake In Bid Quantity, LRSWF Cell #4, and the Correct Quantity's Effect on Overall Project Cost Dear Guy, It has come to my attention that a mistake was made in my quantity take -offs regarding the geocomposite drainage net for the Cell #4 construction project, and this obviously needs to be brought to your attention. The estimated quantity for this item (Bid Item No. 8, bid at $0.423 per square foot) should have been in the bid at an estimated quantity of 1,185,500 square feet, as previously stated in the February 2001 opinion of probable cost. This estimated difference of 343,500 square feet, at a unit price cost of $0.423 will equal an increase in projcet cost of $145,300.50 and needs to be budgeted into the project. This increase would consequently result in an adjusted Total Bid Price of $2,839,935.80. 1 have spoken to the City purchasing agent about this issue, and Mr. Paul's feeling is that a change order prior to contract signing is not warranted on this item; the drainage net was bid at a unit price that appears to be a fair one, and this issue did not effect the outcome of the bid.. Therefore, this issue can be handled as a change order during construction or at reconciliation. I apologize for any inconvenience this matter may have caused. If I can be of any further service in this matter, please contact me at 375 -5331. Sincerely, THE MEHLBURGER FIRM Scott Lindberg, P.E. Vice President cc: Chuck Jones, McGeorge Contracting Co., Inc. 201 South 1-ard ❑ 1'.O. N)x 3837 0 1-w1c Keck. AR 72 20 i- 1837 ❑ 5(11 i' %5 -5 3 11 a 11:1 i 1 =4