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2 RESOLUTION NO. 10'.739
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4 A RESOLUTION AMENDING THE CITIZEN
5 PARTICIPATION PLAN DELINEATING THE
6 STRATEGIES AND PROCESS TO INFORM CITIZENS
7 OF OPPORTUNITIES TO PARTICIPATE IN THE
8 PLANNING AND DEVELOPMENT OF PROJECTS AND
9 PLANS FOR HOUSING AND URBAN DEVELOPMENT
10 (HUD) FUNDS (CDBG, HOME, ESG) RECEIVED BY
11 THE CITY OF LITTLE ROCK.
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13 WHEREAS, in accordance with U.S. Department of Housing and Urban
14 Development (HUD) regulations, the City of Little Rock is required to have an
15 adopted local Citizen participation Plan to provide for citizen participation in the
16 development of plans and projects for HUD grant funds; and
17 WHEREAS, the proposed amendment expands the areas in which citizen
18 participation and planning occurs to a city -wide basis to maximize citizen
19 opportunities for involvement.
20 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
21 OF THE CITY OF LITTLE ROCK, ARKANSAS:
22 SECTION 1. The Board of Directorswill conduct a public hearing and approve
23 a resolution amending the Citizen Participation Plan delineating the strategies and
24 process to inform citizens of opportunities to participate in the planning and
25 development of projects and plans for HUD funds received by the City; [i.e., CDBG,
26 HOME, ESG].
27 SECTION 2. This resolution shall be in full force and effect from and after its
28 adoption.
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Adopted
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December 20, 1999
Attest:
Ramie Han�cockk,, City Clerk
Approved as to Legal Form:
dV 'k'°'''°'Q-d X4 ,
Thomas M. Carpenter, Uty Attorney
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Approved:
Jirt,Dalley, Mayor
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CITY OF LITTLE ROCK
CITIZEN PARTICIPATION IN CONSOLIDATED PLANNING
FOR HOUSING AND COMMUNITY DEVELOPMENT PROGRAMS
Section I - Purpose 725
In 1994 the U.S. Department of Housing and Urban Development (HUD) promulgated
regulations to require consolidated planning and a single submission from each state and
local jurisdiction for all entitlement grant programs of the Department. These include the
Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG), and
HOME Investment Partnerships (HOME) Programs.
The HUD Consolidated Plan replaces applications and program descriptions for the
covered entitlement grants. In addition, a local government must have a consolidated
plan that is approved by HUD as a prerequisite for HUD to accept applications from
entities within the jurisdiction for on- formula (competitive) grants. Consequently, the
plan must encompass much more than the several applications formerly submitted for the
programs consolidated under it. It must take into consideration, be consistent with, and
address issues such as housing conditions, homelessness, and economic conditions.
This plan provides for the participation of citizens in the planning and development of
projects and services to be funded through the aforementioned programs through
representation from each of the City's seven (7) wards on the Consolidated Planning
Committee. This Committee is the representative citizen committee which annually
proposes to the Little Rock Board of Directors the uses of community development and
housing entitlements anticipated by the City for each program year. It is assisted by the
Committee on Community Development and Housing Needs which is comprised of staff
persons and officers of various supportive agencies, always including the Little Rock
Housing Authority, appointed by the City Manager to provide information and advice.
Section II - Program Year and Planning Process
The local program year for all affected housing and community development programs
begins on January 1 and ends on December 31. The Annual Action Plan must be
submitted to HUD not later than 45 days before the start of the program year. Prior to
submission of the Annual Action Plan, the following steps will be taken:
1. The Committee on Community Development and Housing Needs is appointed and
meets as required to assist staff to assess and analyze housing and community
development data and to advise on strategies, objectives, and resources.
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2. Staff conducts a citywide public hearing on community development and housing
needs to:
• Begin the annual planning process and brief interested persons on the citizen
participation process; 726
• Provide information on the purpose and amounts of various entitlement grants
and other resources anticipated and the results of needs assessment by the
Committee on Community Development and Housing Needs; and
• Receive public comment on proposed allocations of resources among those
needs.
3. One meeting will be held in each of the City's seven (7) wards to elect two (2)
representatives from each ward, and to hear concerns and needs for funding.
Following this meeting, two additional meetings will be held within the ward to gain
further input. Concurrent with these meetings, project proposals will be accepted for
funding from interested entities.
4. The Consolidated Planning Committee will meet to consider projects proposed for
funding, and to develop a recommended slate of projects and programs (the Annual
Action Plan) for consideration by the City Board of Directors.
5. The City Board of Directors will hold a public hearing on the Annual Action Plan and
will take action as appropriate to authorize submission of the plan to HUD.
Section III - Committee on Community Development and Housing Needs
The Committee on Community Development and Housing Needs is appointed annually
by the City Manager. It is comprised of staff persons and key policy board members of
allied public and private agencies that provide assisted housing, housing, health and
social services. It will include a representative of the Little Rock Housing Authority.
This committee is established to address many housing and community development
needs of the low- income community that do not have a single locality and are not
identifiable with a particular area. Its function is to inform and advise City staff and the
Consolidated Planning Committee to ensure that appropriate consideration is given
through the allocation of resources to each of three overall goals: decent housing,
suitable living environment, and expanded economic opportunities.
Section IV - Consolidated Planning Committee
A. Membership, Or¢anization
The Chairperson elected from each ward is a voting member of the Consolidated
Planning Committee (CP Committee). The Vice - Chairperson elected from each ward is
the alternate to that ward Chair and votes in his absence. Both the Chair and Vice -Chair
of each ward is expected to attend and participate in deliberations at meetings of the CP
Committee. Two city staff members are non - voting, advisory members of the CP
Committee: the Director of Housing and Neighborhood Programs and the Community
Development Planner. Annually, at its first meeting, the CP Committee elects its Chair
and a Vice -Chair from its ward representation.
B. Committee Meetings
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During the year following the aforementioned planning process, the meetings of the CP
Committee are convened as required and with due notice to all members. A majority of
Chairs and Vice - Chairs acting as alternates in the absence of their Chairs will constitute a
quorum of the CP Committee for conduct of business. No person other than the Chair or
Vice -Chair may represent a ward on the CP Committee, and voting by proxy is not
allowed.
The CP Committee also considers and makes recommendations to the City Board of
Directors on any proposed amendments to the Consolidated Plan or the Annual Action
Plan. The committee may advise the Board of Directors and/or City staff on matters not
part of or funded through the HUD Consolidated Plan or Annual Action Plan, but which
affect local community development and housing programs.
Section V - Access to Participation
A. Notices
Notices of public hearings and ward meetings are published in at least one newspaper of
general circulation and one minority oriented newspaper, not less than five (5) days in
advance of the meeting date. Notice of public hearings is also mailed to all persons who
have requested to be placed on the citizen participation mailing list and to the presidents
of neighborhood associations.
B. Access to Records
All documents and records pertaining to HUD entitlement grants to the City of Little
Rock are available for inspection during normal business hours at the offices of the
Department of Housing and Neighborhood Programs, 500 West Markham, Little Rock,
Arkansas.
C. Access for Persons with Disabilities
Public hearings and committee meetings are held in locations accessible to the mobility
impaired. Arrangements for access to visual or hearing impaired persons may be made
by contacting the Department of Housing and Neighborhood Programs, (501) 371 -6825,
at least 24 hours in advance of the meeting for which assistance is desired.
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D. Language Barriers
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Translation of oral communications or written materials into other languages is not
provided. When staff is made aware that persons lacking facility in the English language
desire or are likely to desire information pertaining to community development and
housing programs, or wish to participate in hearings or other public meetings, staff shall
initiate procedures to provide translation services. Requests should be directed to the
Department of Housing and Neighborhood Programs, 500 West Markham, Little Rock,
AR.
E. Notices of Document Availability
Notices of document availability are published in the manner and on the schedule
indicated as follows:
• The Consolidated Plan, Annual Action Plan, and any amendments will be
available for a 30 -day comment period prior to its submission to HUD, the
notice of which will be advertised in a paper of general circulation. Notices
will also be mailed to the elected citizen participation representatives of each
ward.
• The Consolidated Annual Performance and Evaluation Report (CAPER) will
be available for a 15 -day comment period prior to its submission to HUD, the
notice of which will be advertised in a paper of general circulation. Notices
will also be mailed to the elected citizen participation representatives of each
ward.
F. Complaints
Complaints related to the Consolidated Plan, Annual Action Plan, Plan amendments, and
the Consolidated Annual Performance and Evaluation Report (CAPER) may be addressed
to the Director of Housing and Neighborhood Programs, 500 West Markham, Little
Rock, AR. A written response to any complaint will be prepared within 15 working days,
where practicable.
G. Amendments to the Citizen Participation Plan
Any proposed amendment of the Citizen Participation Plan will be published in a
newspaper of general circulation at least thirty days in advance of a public hearing held
by the City Board of Directors to consider such amendment. The proposed amendment
must be approved by the Little Rock Board of Directors to take effect.