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1 RESOLUTION NO. 10,217 .
2
3 A RESOLUTION AUTHORIZING THE CITY MANAGER
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5 TO ACCEPT BIDS AND AWARD A CONTRACT TO
6 DICTAPHONE CORPORATION IN THE AMOUNT OF
7 $188,266 FOR THE PURCHASE OF A DIGITAL VOICE
8
9 PROCESSING SYSTEM FOR THE LITTLE ROCK
10 POLICE DEPARTMENT.
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12 WHEREAS, the spending plan for the Local Law Enforcement Block Grant included
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14 a direct entry reporting system (digital voice processing system) which allows police
15 officers to dictate offense reports than writing them by hand; and
16 WHEREAS, the hand written reports currently prepared by an officer initiates a
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18 records management process designed to preserve this piece of paper and to transfer data to
19 the mainframe computer system for analysis and access throughout the department; and
20 WHEREAS, the digital voice processing system provides for acceptance of officer's
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22 information into the mainframe computer system which will allow the department to produce
23 a paper report only as needed as an end product of the system; and
24 WHEREAS, this paperless system will result in increased speed and accuracy in
25 processing reports, quicker access to information and a more reliable means of absorbing
26
27 data.
28 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
29 OF THE CITY OF LITTLE ROCK, ARKANSAS:
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31 SECTION 1. The City Manager is authorized to accept bids and award a contract to
32 Dictaphone Corporation of Stratford, Connecticut, in the amount of $188,266 for the
33 purchase of a digital voice processing system for the Little Rock Police Department.
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35 SECTION 2. Funds are available for this purchase in account number 210- 350 -0548-
36 G70.
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1 SECTION 3. This resolution shall be in full force and effect from and after its
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adoption.
ADOPTED
ATTEST:
March 3, 1998
ROBBIE HANCOCK
CITY CLERK
APPROVED AS TO FORM:
h
THOMAS M. CARPE ER
CITY ATTORNEY
APPROVED:
JIM DAILEY
MAYOR
PURCHASING FACT SHEET
BID NO: 97310R
DATE OPENED: 12/30/97
NUMBER SOLICITED: 6
DEPARTMENT: Police
DESCRIPTION: Digital Voice Processing System
FUNDING: Project
ACCOUNT NUMBER: 210 - 350- 0548 -7050
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $763,747
AMOUNT OF PURCHASE: $188,266
SUGGESTED AWARDEE: Dictaphone
124
DATE ADVERTISED: 12/18/97
BID LIST: Special
RECOMMENDATION AND DISCUSSION: It is recommended that the bid submitted
by Dictaphone be accepted. Digital Voice and Lanier submitted lower bids, however,
they failed to meet the required specifications in several areas. A detailed explanation
from the Review Committee is attached.
• • 125
BID #: 97310R
DEPARTMENT:
Police
DESCRIPTION:
Digital Voice Processing System
TABULATION:
"
Digital Voice
$152,600 Disqualified
Lanier
169,388 Disqualified
Dictaphone
(188,266) Award