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NO. 9,325
A RESOLUTION AUTHORIZING AN AGRSBNENT
BETWEEN THE CITY OF LITTLE ROCK, ARKANSAS
AND PULASKI COUNTY, ARKANSAS TO ACCESS THE
CITY OF LITTLE ROCK'S 800 MHz TRUNKED RADIO
SYSTEM; AND FOR OTHER PURPOSES.
WHEREAS, the City of Little Rock owns and operates an 800
MHz trunked radio system which provides radio coverage for
essentially all of Pulaski County; and
WHEREAS, the Little Rock 800 MHz trunked radio
communication system was designed to provide coverage for the
entire county; and
WHEREAS, Pulaski County is interested in joining the City's
800 MHz trunked radio communication system; and
WHEREAS, the addition of Pulaski County will have no
negative impact on Little Rock operation; and
WHEREAS, public safety officials of both the City and the
County will benefit by being able to communicate with each
other; and
WHEREAS, the City of Little Rock will receive revenues from
the County and future assistance in upgrading the City of Little
Rock's communication backbone.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. The Board hereby ratifies the preparation and
execution of an Agreement between the City of Little Rock and
Pulaski County to allow the County to join the City's 800 MHz
trunked radio communication system as evidenced by Exhibit A to
this Resolution.
ADOPTED: February 7, 1995
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® EXHIBIT
"A"
38
AGREEMENT FOR COMMUNICATIONS SERVICES
The city of Little Rock, Arkansas, (the 'City°) a
municipal corporation organized under the laws of the state
of Arkansas and Pulaski County, (the ^'County°) enter into
this Agreement ✓4'-IIIW0�x /2 , 1995.
W I T N E 8 S E T H•
WHEREAS, the City owns and operates an 800 MHz trunked
radio system which provides radio coverage for essentially
all of Pulaski County; and
WHEREAS, the Little Rock 800 MHz trunked radio communic-
ations system was designed to provide coverage for the entire
county; and
WHEREAS, Pulaski County is interested in joining the
City's 800 MHz trunked radio communications system; and
WHEREAS, the addition of Pulaski County will have no
negative impact on Little Rock operations; and
WHEREAS, Public Safety Officials of both the City and
the County will benefit by being able to communicate with
each other; and
WHEREAS, the City will receive revenues from the County
and future assistance in upgrading the City of Little Rock's
communication backbone.
NOW THEREFORE, BE IT AGREED BY THE PARTIES AS FOLLOWS:
ARTICLE I.
TERM AND CONSIDERATION.
Section 101. Teri.
The term of this Agreement is for one year from January
1, 1995 to January 1, 1996. It may be renewed annually upon
agreement of the parties.
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Section 102. Consideration.
For and in consideration of the covenants set forth
below, the County agrees to pay a proportionate share,
computed as the percent of population in the unincorporated
area of the County compared to that of Pulaski County as a
whole (349,660), of the annual maintenance fee of One Hundred
Sixty -Nine Thousand Dollars ($169,000) paid annually. The
percent share is based upon 1990 population data. The
County's population in the unincorporated area is 15.82% of
the entire county. Their proportionate share of the annual
maintenance fee is currently $27,527. The County will pay its
percent share of any increase in the annual maintenance fee.
This payment is due on the anniversary date of each
subsequent renewal term.
ARTICLE II.
section 201.
The following definitions apply to this Agreement:
"Backbone"'
Communications system
infrastructure, or fixed
equipment, including but not
limited to towers, computers,
microwaves, and repeater.
Backbone does not include
mobile radios, base stations,
or dispatch equipment.
- Communications Point
The Managers of the Office of
of Contact'
Emergency Services in the City
and the County.
"Dispatch Authority
Several talk groups allocated
Group^'
to one governmental entity, or
departments of a governmental
entity, and managed by the
Systems Administrator.
^'Dispatch Terminal"'
Motorola computer used to
manage, enable, and disable
talk groups. Dispatch
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terminals are located in the
City and the County.
"SIMS II System" The Motorola computer and
software that runs the 20
channel trunk radio system
located in the Little Rock
Office of Emergency Services.
^Systems Administrator" A Little Rock Office of
Emergency Services employee
who manages the system.
"Talk Group' Similar to or functions as a
radio channel. An individual
user will have talk groups
assigned based upon job duties
or needs.
'User" Any person with a radio who
uses the system.
ARTICLE III.
DUTIES.
Section 301. Duties of the City of Little Rock.
A. Talk Group Assignment and Management
The City agrees to assign 33 Talk Groups for use with
the 800 MHz trunked radio system, to Pulaski County to
operate independently, using a separate dispatch terminal
with no interference from the City Communications Center. The
Agreement applies solely to Talk Groups. It does not apply to
Mobil Data Terminal Usage or use of the Mobil Data Channel,
which is a stand - alone, 800 MHz system separate from the 800
MHz trunked radio system. The Managers of the Office of Emer-
gency Services for the City and the County will serve as the
communications point of contact to discuss day -to -day
operations.
B. System Administration
The
City agrees
to appoint
a
Systems Administrator
manage
the day -to -day
functions
of
the SIMS II System.
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Systems Administrator will be responsible for the following:
(1) Develop Dispatcher Authority Groups for
customers who will maintain a dispatch
terminal;
(2) Upon receipt of the radio installation/pro-
gramming worksheet from the Pulaski County
authorized agent, the Administrator will add
or change the appropriate radio record in the
SIMS II Management Terminal, activate the
radio for usage, update the SIMS II tracking
system, and return the worksheet to the custo-
mer for the appropriate action.
(3) Administer all Systems Manager Terminal funct-
ions such as maintaining user access control
records, enabling phone .internet capabilities,
and providing system reports to the customer;
(4) The Administrator will normally be available
24 -hours a day, 7 days a week to provide
troubleshooting assistance.
C. Communications Management Meetings
The City agrees to schedule a quarterly communications
management meeting during year one (1) of this Agreement and
on an annual basis in subsequent years, for the purpose of
discussing the operations of the communications system with
the County's contact person.
Section 302. Duties of the County.
A. Talk Groups
The County is responsible for requesting, in writing,
the establishment, deletion, or change of Talk Groups. This
will be forwarded to the Systems Administrator for action. A
list of standard reports required will also be provided to
the Systems Administrator. Special reports must be done upon
at least ten days' notice. Emergency situations requiring
specific reports will be handled on a case -by -case basis.
B. Maintenance of Equipment and Infrastructure
The County agrees to be responsible for the procurement
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and maintenance of all radios, base stations, and dispatch
equipment peculiar to its radio system. When the County wish-
es to add or change a radio, an authorized agent (designated
in writing) will complete the appropriate sections (call
number, user number, department, property tag, vehicle infor-
mation, talk groups and special features requested, etc.) of
the radio installation /programming worksheet. The worksheet
will then be faxed or taken to the System Administrator for
assignment of a Raw Radio ID (RRID) and entry into the SIMS
II system. When the worksheet is returned, the County will
contact the Motorola Workshop and set up an appointment for
the installation /change. If the County purchases a dispatch
terminal, the County will be responsible for performing dyna-
mic regrouping, selective inhibits, and emergency alarm
management.
C. Problem Correction
The County may contact Motorola technicians at 372 -5235
or the Systems Administrator at 371 -4540 if the dispatcher
terminal /CAD interface experiences problems that cannot be
resolved at the local level. If a problem occurs during
non - office hours, the City's Communications Center will be
notified so that the Systems Administrator can be contacted.
The County will take actions as requested by Motorola techni-
cians or the Systems Administrator to help resolve the
problem.
D. Future Upgrades and Replacement Costs
The County agrees that if new facilities or Backbone are
needed, above and beyond the current Little Rock system, they
will be funded prorata by the County. The County agrees to
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share proportionately in the future, necessary upgrades or
replacement costs for the overall system Backbone.
Additionally, if new facilities or Backbone are needed to
support the County in the future, the County agrees to fund
the additional items.
E. Day -to -Day Operations
The County agrees to name a single communications point
of contact to discuss day -to -day operations with the City
communications point of contact.
303. Compliance with Applicable Law and This Agreement.
The City will not interrupt or interfere with County
communications, unless terms or conditions of this Agreement,
or FCC rules and procedures are not followed by the County.
The County agrees to abide by all applicable state and
federal laws governing use of the 800 MHz trunked system.
304. Warranties.
All warranties for the system are between the individual
parties and Motorola, Inc. The City by this Agreement makes
no warranty of the 800 MHz trunked system to the County. The
County acknowledges that the City has made no warranties of
the 800 MHz trunked system. The County hereby waives all
causes of action against the City for claims, losses, and
damages and attorney's fees incurred as a result of utilizing
the City's 800 MHz trunked system.
ARTICLE IV.
CONTACT PERSONS.
Section 401. Contact Person for the City.
Ron Gatewood, Manager, Office of Emergency Services, 720
West Markham, Little Rock, Arkansas 72201 (371- 4540).
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Section 402. Contact Person for the County.
Charles Brown, Chief of Communications, Pulaski County,
3200 Brown Street, Little Rock, Arkansas 72204 (340- 6750)
ARTICLE V.
MISCELLANEOUS.
Section 5.01. Agreement Covered by the Laws of Arkansas.
This Agreement is covered by the laws of the state of
Arkansas.
Section 5.02. Non - appropriation.
In the event the County fails to appropriate funds or
sufficient funds for payments due under this agreement, the
County shall promptly notify the City in writing of such
occurrence and this agreement shall terminate on the last day
of the fiscal period for which appropriations were received.
The City's damages in the event of non - appropriation shall be
limited to the actual expenses of deinstallation.
Section 5.03. Severability.
If any section or provision of this agreement is held
invalid, such invalidity shall not affect other sections or
provisions of the agreement, and to this end the sections or
provisions of this agreement are declared severable.
Section 5.04. Termination.
This Agreement may be terminated by either party upon 30
days' written notice to the contact person listed above.
WIIRF.FORE, the parties have hereunto fixed their hands
and spals this day of , 1995.
N - .1 - . Z
CITY MANAGER PULASdCI COUNTY JUDGE
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