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796
NO. 9.292
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO ACCEPT BIDS AND AWARD
CONTRACTS FOR THE PURCHASE OF
REFLECTIVE SIGN SHEETING, TRAFFIC
SIGNAL LIGHT BULBS, AND AN ELECTRIC
SIGN CUTTING SYSTEM FOR THE
DEPARTMENT OF PUBLIC WORKS.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. The City Manager is authorized to accept bids
and award a contract to Duro Test of Fairfield, New Jersey, the
low bidder meeting specifications, in an amount not to exceed
$23,124 for traffic signal light bulbs.
SECTION 2. Funds are available for this purpose in account
number 200 - 220 - 2260 -4050.
SECTION 3. The City Manager is authorized to accept bids
and award a contract to 3M Company of St. Paul, Minnesota the
low bidder meeting specifications, in an amount not to exceed
$66,389.16 for reflective sign sheeting.
SECTION 4. Funds are available for this purpose in account
number 200- 220 - 2250 -2150.
SECTION 5. The City Manager is authorized to accept bids
and award a contract to Traffic and Parking Control of
Wauwatosa, Wisconsin, the low bidder meeting specifications, in
an amount not to exceed $26,295 for an electric sign cutting
system.
SECTION 6. Funds are available for this purpose in account
number 200 - 220- 2250 -7020.
SECTION 7. This resolution shall be in full force and
effect from and after its adoption.
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ADOPTED: December 20, 1994
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• PURCHASING FACT SHEET •
798
BID NO: 94388R
DATE OPENED: December 2, 1994
NUMBER SOLICITED: 19
DEPARTMENT: Public works- Operations
DESCRIPTION: Reflective Sign Sheeting
FUNDING: Street
ACCOUNT NUMBER: 200- 220 - 2250 -2150
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $68,315
AMOUNT OF PURCHASE: $66,389.16
SUGGESTED AWARDEE: 3M Company
St. Paul, M
DATE ADVERTISED: November 22, 1994
BID LIST: Sign Sheeting
RECOMMENDATION AND DISCUSSION: It is reconmiended that this contract be
awarded to 3M Company, the only bidder that responded. This product was
thought to be an only source, however, bids were taken to confirm this. This
was the second bid taken for this material and 3M Company was the only one to
respond.
o° o 0 o e e a D a a� �■ ■r �
PURCHASING FACT SHEET
BID NO: 94383
DATE OPENED: November 9, 1994
NUMBER SOLICITED: 43
DEPARTMENT: Public Works - Operations
DESCRIPTION: Traffic Signal Light Bulbs
FUNDING: Street
ACCOUNT NUMBER: 200 - 220 - 2260 -4050
APPROPRIATION OR TRANSFER REQUIRED. 945.00
ACCOUNT AVAILABILITY: $22,179
AMOUNT OF PURCHASE: $23,124
SUGGESTED AWARDEE: Duro Test
Fairfield, NJ
DATE ADVERTISED: October 28, 1994
BID LIST: 55088
RECOMMENDATION AND DISCUSSION: It is recommended that the award be given to
the low bidder meeting specifications, Duro Test. SF]CO -South and Traffic
Parts Inc. were disqualified for failure to provide a performance bond to
guarantee their bulbs performance. Public Works has experienced excessive
downtime and manpower requirements to replace defective bulbs in the past.
The performance bond requirement was deemed necessary to prevent this problem.
705
BID #: 94383 • •
DEPARTMENT: Public Works - Operations
DESCRIPTION: Traffic Signal Light Bulbs
TABULATION
SEGO -South $14,476 Disqualified
Traffic Parts Inc. 15,560 Disqualified
Duro Test (23,124) Award
General Traffic 31,800
Mid America 95,984
Eal m
BID NO: 94384 DATE ADVERTISED: 10/28/94
DATE OPENED: 11/8/94 BID LIST: Sign Cutters
NUMBER SOLICITED: 5
DEPARTMENT: Public Works - Operations
DESCRIPTION: Electric Sign Cutting System
FUNDING: Street
ACCOUNT NUMBER: 200 -220- 2250 -7020
APPROPRIATION OR TRANSFER REQUIRED: $805
ACCOUNT AVAILABILITY: $25,490
AMOUNT OF PURCHASE: $26,295
SUGGESTED AWARDEE: Traffic & Parking Control
Wauwatosa, WI
RECOMMENDATION AND DISCUSSION: It is recommended that the award be given to
the low bidder meeting specifications. Traffic & Parking Control. Ar -Tech was
disqualified as their software does not contain FHWA (Federal Highway
Administration) approved fonts and Sign Library as required. Cbromatek Inc
was disqualified for not bidding the required software for cutting letters and
symbols. Without this software the cost of additional sign material would
offset any savings in buying their product.
• PURCHASING
FACT
SHEET
•
BID NO: 94384 DATE ADVERTISED: 10/28/94
DATE OPENED: 11/8/94 BID LIST: Sign Cutters
NUMBER SOLICITED: 5
DEPARTMENT: Public Works - Operations
DESCRIPTION: Electric Sign Cutting System
FUNDING: Street
ACCOUNT NUMBER: 200 -220- 2250 -7020
APPROPRIATION OR TRANSFER REQUIRED: $805
ACCOUNT AVAILABILITY: $25,490
AMOUNT OF PURCHASE: $26,295
SUGGESTED AWARDEE: Traffic & Parking Control
Wauwatosa, WI
RECOMMENDATION AND DISCUSSION: It is recommended that the award be given to
the low bidder meeting specifications. Traffic & Parking Control. Ar -Tech was
disqualified as their software does not contain FHWA (Federal Highway
Administration) approved fonts and Sign Library as required. Cbromatek Inc
was disqualified for not bidding the required software for cutting letters and
symbols. Without this software the cost of additional sign material would
offset any savings in buying their product.
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BID #: 94384
DEPARTMENT: Public Works Operations •
DESCRIPTION: Electric Sign Cutting System
TABULATION
Ar -Tech Computers $12,400 Disqualified
Chromatek Inc 20,985 Disqualified
Chromatek Inc 23,985 Disqualified
Traffic & Parking Control (26,295) Award
Advance Digital Cutting 37,500
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