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RESOLUTION NO. 8,565
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ACCEPT BIDS AND AWARD ANNUAL CONTRACTS FOR
SPECIALIZED REPAIR SERVICES AND REPAIR PARTS FOR
THE DEPARTMENT OF GENERAL SERVICES /FLEET
SERVICES DIVISION AND FOR OFFICE SUPPLIES FOR
ALL CITY DEPARTMENTS.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. The City Manager is hereby authorized to accept
bids and award annual contracts for the following:
(a) to the various companies as shown on the attached
tabulation in an amount not to exceed $80,000 for
an annual contract for specialized repair services
for the Department of General Services /Fleet Services
Division.
(b) to the various companies as shown on the attached
tabulation in an amount not to exceed $145,000 for
an annual contract for repair parts for the Department
of General Services /Fleet Services Division.
(c) to Unique Office Products in an amount not to exceed
$65,000, an annual contract for the purchase of office
supplies for all City Departments.
SECTION 2: The City Manager is authorized to renew the
annual contracts for specialized repair services and repair parts
for two additional years per the terms of the contract.
ADOPTED: September 3, 1991
ATTEST:
APPROVED AS TO FORM:
THOMAS M. CARPENTER
CITY ATTORNEY
APPROVED:
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CI1
PURCHASING FACT SHEET
BID NO: C91030 DATE OPENED:
July 23, 1991
DEPARTMENT: General Services - Fleet
DESCRIPTION: Specialized Repair Services
FUNDING: Fleet Internal Service Fund
ACCOUNT NUMBER: 600 -224 -6040- (6041,42,& 43) -6082
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $23,530.00 (Note this is an Annual
Purchase Order)
AMOUNT OF PURCHASE: $80,000.00 Estimated (Annual Purchase Order)
SUGGESTED AWARDER: See tabulation
RECOMMENDATION AND DISCUSSION: It is recommended that the low
bidder for each category be accepted. In most cases there is
only one certified manufacturers repair service company in this
area. Bids were taken to verify this. Since this contract is an
annual purchase order there are sufficient funds available to
cover the remaining portion of the year.
"
BID: C91030
DEPARTMENT: General
Services — Fleet
DESCRIPTION: Specialized Repair Service
TABULATION
Category
Bidder
Hourly
Rate
Athey Const Eqp.
Clark
$37.50
Award
Athey Sweepers
Clark
$37.50
Award
Blaw Knox Eqp.
Clark
$37.50
Award
Champion Grader
Clark
$37.50
Award
Chev. Med /Hvy Trk
Robinson
$29.50
Award
NLR Diesel
$30.00
Cummins Dal
Robinson
$29.50
Award
NLR Dal
$30.00
AKW
$32.00
Detroit Dsl
Robinson
$29.50
Award
NLR Dsl
$30.00
AKW
$32.00
Ford Med /Hvy Trk
Robinson
$29.50
Award
NLR Dsl
$30.00
AKW
$32.00
Gradall Const. Eqp
Clark
$37.50
Award
John Deere Cntr Eqp.
Newton Eqp
$34.00
Award
Leroy Air Comp
Clark
$37.50
Award
Linkbelt Const. Eqp.
Clark
$37.50
Award
Mack Med /Hvy Trk
Robinson
$29.50
Award
NLR Dsl
$30.00
Moxy Dump Trucks
Clark
$37.50
Award
Navistar /Int Trk
Robinson
$29.50
Award
NLR Dal
$30.00
AKW
$32.99
Sakai Eqp.
Clark
$37.50
Award
BID NO: C90128
PURCHASING FACT SHEET
DATE OPENED: July 23, 1991
DEPARTMENT: General Services - Fleet
DESCRIPTION: Repair Parts
FUNDING: Fleet Internal Service Fund
ACCOUNT NUMBER: 600 - 214 -6030- (6033) -9201
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $182,259.00
AMOUNT OF PURCHASE: $145,000.00 Estimated ( Annual Purchase
Order)
SUGGESTED AWARDEE: See Tabulation
W,
RECOMMENDATION AND DISCUSSION: It is recommended that the low
bidder for each item be accepted. In most cases there is only
one certified manufacturers parts supplier for these items in
this area. Bids were taken to confirm this. Arkansas Tractor
was disqualified on the C.A.T. Construction Equipment and the
Ford Construction Equipment for bidding used parts. Service
Chevrolet bid of cost + 20% was less than Bales bid of List - 25%
on an analysis of parts bought for Chevrolet Sedans, Light
Trucks, Medium Trucks and Heavy Trucks.
BID: 091028
DEPARTMENT: General Services - Fleet
DESCRIPTION: Repair Parts
TABULATION
CATEGORY
BIDDDER
PARTS PRICE
Athey Const Eqp
Riggs
List
Award
Cat Const Eqp
Riggs
List
Award
Arkansas Tractor List
(Disqualified,
Used Parts)
*Chev Sed /Lt Truck
Service
Cost +
20%
Award
Bale
List -
25%
*Chev Med /Hvy Truck
Service
Cost +
20%
Award
Bale
List -
25%
* Cost + 20% is a lower
price than list
- 25% for these
parts
Cummins Dsl Eng
Robinson
Cost +
9%
Award
AKW
Cost +
15%
Detroit Dal Eng
Robinson
Cost +
9%
Award
AKW
Cost +
15%
Dodge Sed /Lt Truck
LR Dodge
List -
25%
Award
FiatAllis Contr Eqp
Capital Ford
Mfg. List
Award
Ford Const Eqp
Capital Ford
List
Award
Ark Tractor
List
(Disqualified,
Used Parts)
Ingersol Rand Comp
Riggs
List
Award
Leach Packers
Lacal
List -
20%
Award
Bucy
List
Navistar /Intl
Robinson
Cost +
20%
Award
Pierce Fire Eqp
Jennings
List -
5%
Award
Waldon Eqp
Riggs
List
Award
Waterous Pumps
Jennings
List -
5%
Award
PURCHASING FACT SHEET
BID NO: C91029
DEPARTMENT: All City Departments —
DESCRIPTION: Annual Purchase Order for Office Supplies
FUNDING: General /Street
ACCOUNT NUMBER: Various - 2010
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: Annual Purchase Order, Not to exceed budget
AMOUNT OF PURCHASE: $65,000 Estimated (Annual Purchase Order)
SUGGESTED AWARDEE: Unique Office Products
1200 John Barrow-Road #111
Little Rock, AR 72205
RECOMMENDATION AND DISCUSSION:
Recommend award to bidder giving the largest percent off S. P. Richard's Price List.
BID NUMBER: C91029
ABSTRACT OF BIDS
,
OPENED BY: Jerry Higginbotham
OPENING DATE: -July 25, 1991
_
I
TABULATED BY:
--Stephen Booth �
Annual Purchase Order for
Today's Office Supply
Settle Office Prod.
"i
Office Supplies
Unique Office
9
Downtown Office Supply
Prestige Office Supply
ARKANSAS PREFERENCE
X
i
X X
X
X
PRESENT
CASH DISCOUNT
!
NO_ QTY. DESCRIPTION
UNIT PRICE TOTAL PRICE
UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
UNIT PRICE TOTAL PRICE UNIT PRICE TOTAMMICE
1. Percent off S.P. Richards
40 %
40% (53.5 %)
47%
47%
2.
3,
4,
1�
5.
6.
{(
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7.
8.
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9.
10.
if.
12.
13.
14.
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