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11-19-02MINUTES BOARD OF DIRECTORS MEETING City Hall — 500 W. Markham November 19, 2002 e ,♦ The Board of Directors of the City of Little Rock, Arkansas met in regular session with Mayor Dailey Presiding. The roll was called by City Clerk, Nancy Wood, with the following Directors Present: Hinton, Pugh, Stewart, Graves, Lichty, Keck, Wyrick, Kumpuris, and Vice Mayor Cazort. Director Adcock was absent at roll call but enrolled at 6:05 PM. The invocation was given by Director Pugh, which was followed by the Pledge of Allegiance. With a quorum present, Mayor Dailey declared the Board of Directors in session and the proceedings of the meeting are recorded as follows: Mayor Dailey asked the Board to consider the modifications listed: Planning staff indicated that Item 6 must be voted on after the passage of Items 11 -14. Mayor Dailey announced there were a number of cards presented from citizens to speak on Items 11 -14, and rather than group them as indicated, to hold them as separate items. PRESENTATION: Rivermarket — Director Kumpuris announced that Shannon Jeffery, Victoria Wells and Kitty Lane, the staff that runs the Rivermarket, had just returned from the Forth International Market Conference, and were presented the award for the most outstanding market in the United States. CONSENT AGENDA (1 -5) 1. MOTION - To approve minutes from Regular Board of Directors Meetings: July 16, 2002, July 27, 2002, August 5, 2002, August 20, 2002 and Reconvened Meetings: June 11, 2002 & July 27, 2002. 2. MOTION - To set the date of public hearing for December 3, 2002, on a petition to rescind the Little Rock Planning Commission's action in denying a conditional use permit to allow a Montessori School on the R -2 zoned property located on the south side of the 16,600 Block of Forest Lane. (Planning Commission: 5 yes, 5 no, 1 absent) Staff recommends approval of the Resolution and Conditional Use Permit. Synopsis: The applicant is requesting that the Board rescind the Planning Commission's action in denying a conditional use permit to allow a Montessori School on the R -2 zoned property located on the south side of the 16,600 Block of Forest Lane. 3. RESOLUTION NO, 11,403 - Of the Board of Directors of the City of Little Rock, Arkansas in support of the River Mountain Neighborhood Action Plan. (Planning Commission: 10 yes, Ono, I absent) Staff recommends approval. Synopsis: A neighborhood action plan update entitled "River Mountain Neighborhood Action Plan Update". The general boundaries of the plan area are Interstate 430 to the east, Hinson Road to the south, Rahling Road and Rummel Road to the west and the railroad line to the north. 4. RESOLUTION NO, 11,404 - Authorizing use of eminent domain on the Mabelvale Pike Project (Asher Avenue to 35th Street and 49th Street to Gum Springs). Staff recommends approval. Synopsis: Authorizing use of eminent domain for three parcels of land on the Mabelvale Pike (Asher Avenue to 35'h Street and 49"' Street to Gum Springs Road). 5. RESOLUTION NO. 11,405 - To authorize the City Manger to enter into a contract with Ms. Rose Austin for property located at 1700 Battery Street, Little Rock, Arkansas, in the amount of $7,000 as part of the Central High Targeted Neighborhood Enhancement Plan. Synopsis: Ms. Rose Austin plans to purchase the property located at 1700 Battery Street in the Central High Targeted Neighborhood Enhancement Plan (TNEP) AREA. The Central Little Rock CDC is constructing a new three - bedroom two -bath structure. The total construction cost is estimated at $78,500. Ms. Austin is requesting $7,000 in TNEP funds to complete the project. Ms. Austin's application has been reviewed and is recommended for funding, pending bank approval. The Consent agenda was read. Director Adcock made a motion, seconded by Vice Mayor Cazort to adopt the consent agenda. By unanimous voice vote of the Board members present, the Consent Agenda was adopted. Grouped Items: 7 -10 and 19 7. ORDINANCE NO. - LU02 -08 -03 - To amend the Land Use Plan (16,222) in the Central City Planning District from Light Industrial, Industrial, Park/Open Space and Commercial to Mixed Use; and for other purposes. (Planning Commission: 10 yes, 0 no. 1 absent) Staff recommends approval. Synopsis: Land Use Plan Amendment in the Central City Planning District from Light Industrial, Industrial, Park/Open Space and Commercial to Mixed Use to develop the property to provide temporary lodging, offices, and social services. This includes the area between the Union Pacific tracks and Thayer Street extending south to 11th Street. The boundary continues west on 11 th Street to the alley between Thayer and Jones Street continuing south to the area shown as commercial along 12th Street then west to the railroad tracks. Item 7 was read one time. 8. ORDINANCE NO. 18,773 - Z- 5889 -B - Reclassifying property located at 7715 Geyer Springs Road in the City of Little Rock, Arkansas as C -3 with condition, amending Section 36 of the Code of Ordinances of the City of Little Rock, Arkansas; and for other purposes. (Planning Commission: 9 yes, 0 no, 2 absent) Staff recommends approval. Synopsis: The owner of the property located at 7715 Geyer Springs Road (northwest corner of Geyer Springs Road and Interstate 30) is requesting that the zoning be reclassified from C -4 (with condition) to C -3 (with condition). 9. ORDINANCE NO. 18,774 - Z- 6948 -B - Approving modification to a Planned Zoning District and providing for the establishment of Planned Residential District titled Forest Gardens Revised Long Form PDR located south of West Baseline Road approximately 500 feet west of Stagecoach Road in the City of Little Rock, amending Ordinance No. 18,412 and the Official Zoning Map of the City of Little Rock; and for other purposes. (Planning Commission: 9 yes, 0 no, 2 absent) Staff recommends approval. Synopsis: The applicant proposes to revise a previously approved PDR to create a revised preliminary plat and allow for the establishment of lot lines within the development. 10. ORDINANCE NO. 18,775 - S -1360 - Granting a variance from various Lot Development Standards of Chapter 31 of the Code of ordinances of the City of Little Rock, Arkansas; providing for a variance from the lot depth to width ratio, a variance to allow lots without public street frontage and a variance to allow a reduced minimum lot width for Forest Gardens Subdivision Preliminary Plat, located south of West Baseline Road approximately 500 feet west of Stagecoach Road in the City of Little Rock, Arkansas. (Planning Commission: 9 yes, 0 no, 2 absent) Staff recommends approval. Synopsis: The applicant proposes to revise a previously approved Planned Development to create a revised preliminary plat. The plat will require the following variances: (1) A variance to create lots without public street frontage (2) A variance to form the lot depth to width ratio for Lots 10,11,12, 23,25,26 (3) A variance to allow a reduced minimum lot width for Lots 1 -26 (4) A variance to allow a reduced front platted building lines and reduced side yard setbacks on Lots 1 -26 19. ORDINANCE NO. 18,780 - Condemning certain structures in the City of Little Rock as structural, fire and health hazards; providing for summary abatement procedures; directing the City Attorney to take such action as is necessary to raze and remove said structures; declaring an emergency; and for other purposes. Synopsis: Eleven (11) residential structures in dilapidated and/or burned condition causing a negative environmental impact on the residential neighborhoods in which they are located. Director Adcock asked Mr. Tony Bozynski, Director of Housing and Neighborhood Programs, to answer a few questions for the Board and the public. The questions were, how many unsafe structures are left in the City of Little Rock. Mr. Bozynski answered that there are 464 that are listed and the next question was how much has been spent this year, and what funds were used, for demolition. Mr. Bozynski, answered that total was a little over $177,000 dollars, not including the amount of the eleven that would be voted on tonight. He stated that of that 2 amount $153,000 had come out of CDBG funds, and the rest from the City budget. Director Adcock moved to add this item to the grouped items. The motion was seconded by Vice Mayor Cazort, and by unanimous voice vote of the Board members present, the item was added to the list of grouped items. The Grouped Items (7 -10 and 19) were read the first time. Mayor Dailey announced that Ms. Kathy Wells had brought it to his attention that Item 7 related to Item 15, which had been deferred. Director Adcock made a motion, to place Items, 8,9,10, and 19 on second reading. The rules were suspended to place Items 8, 9, 10 and 19 on second and third readings by two - thirds vote of the Board members present. By unanimous voice vote of the Board members present; the ordinances (Items 8,9,10 and 19) were read the second time and third time. By unanimous voice vote of the Board members present, Items 8,9,10 and 19 were passed; the emergency clause in Item 19 was passed. Item 7 was left on 1St reading. EXTRATERRITORIAL PLANNING (Grouped: Items 11 -14) 11. ORDINANCE NO. 18,776 - MSP- 02 -01— To amend the Master Street Plan (15,519) in the Crystal Valley, Burlingame Valley, West Fourche, Barrett and Buzzard Mountain Planning Districts; and for other purposes. (Planning Commission: 10 yes, 0 no). Staff recommends approval. synopsis: The proposal is to establish the Master Street Plan in the area between the Planning Boundary described by Little Rock Ordinance No. 18,488 and the previous Planning Boundary described in Ordinances 15,443 and 16,937. 12. ORDINANCE NO. 18,777 - LU02- 17 -01, LU02- 21 -01, LU02- 22 -01, LU02- 29 -01, LU02- 30 -01 —To establish the Land Use Plan for Crystal Valley, Burlingame Valley, West Fourche, Barrett and Buzzard Mountain Planning Districts; and for other purposes. (Planning Commission: 10 yes, 0 no). Staff recommends approval. Synopsis: This proposal is to establish the Land Use Plan in the area between the Planning Boundary described by the City of Little Rock Board of Director's Ordinance No. 18,488 and the previous Planning Boundary described in Ordinance No. 15, 433 in the Crystal Valley, Burlingame Valley, West Fourche, Barrett and Buzzard Mountain Planning Districts. 13. ORDINANCE NO. 18,778 - To zone property located within the Extraterritorial Planning Boundary stated in Ordinance No. 18,488 and Resolution No. 11,048 to amend the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. (Planning Commission: 10 yes, 0 no). Staff recommends approval. Synopsis: This proposal is to establish Zoning in the area between the Planning Boundary described by LR Ordinance No. 18,488 and the previous Planning Boundary described in LR Ordinance No. 15,443. 14. ORDINANCE NO. 18,779 - Reclassifying Property located in the Extraterritorial Jurisdiction Area of the City of Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. (Planning Commission: 10 yes, 0 no). Staff recommends approval. Synopsis: This proposal is to rezone selected parcels non - residential classifications per owners' requests in the area between the Planning Boundary described by the City of Little Rock's Board of Director's Ordinance No. 18,488 and the previous Planning Boundary described in Ordinance No. 15,443. Mayor Dailey allowed thirty minutes for those in favor and those opposed to speak in regards to Items 11 -14. Mr. Jim Lawson, Director of Planning and Development gave a brief overview saying that April 17, 2001, the Board passed Resolution No. 11,048, which declared the City's intent to zone the extraterritorial area. April 15, 2001, Ordinance No. 18,488, in September of 2001, set the Planning Boundaries; a presentation was made to the Pulaski County Planning Board, and then started working with people in the area. They met with the Pulaski County Judge, and mailed out notices. They met at the county offices a couple of times. January 18, 2002, 1400 notices were mailed to people in the area. He stated they held meetings out in the area. They had three different meetings and then began working with the Little Rock Planning Commission. Mr. Lawson stated that they then mailed out notices of these meetings. Lawson stated these items had come to the Board several months ago, and the Board sent them back to the Planning Commission for their review, the main issue being that when the Planning Boundary was approved, it was not recorded at the county in a quick manner. Mr. Lawson stated it has been done, but there was some concern that this should go back to the Planning Commission for more input. Mr. Lawson stated that tonight there were several issues to consider. Item 11 is the Master Street Plan, Item 12 is the Land Use 3 Plan, Item 13, is the basic zoning, which is R -2, which is what is done each time the extraterritorial boundary is extended. Item 14 is a total of 31 different property owners that are being zoned up from R -2. This ranges from AF to C -3, with some PCD's. Mr. Lawson stated this is the first time Planning has gone to this extent in zoning a lot of property other than R -2. He said the Planning staff have tried to go out, based on the Land Use Plan and zone those that have businesses, etc. Item 6 is a PCD that was filed late, but is part of the extraterritorial area. He stated that even though there is opposition to doing this, Planning has done everything that is necessary, and felt the City should proceeded with establishing the zoning in the area. Mr. Lawson stated the City has no intent in the next few years, to annex this land. The planning process is such that you have to plan many years before land begins to develop. No large annexations have occurred since 1975. Mr. Lawson stated this is not step one toward annexation. This is — step one toward planning the area. Mr. Bud Barnes, Mr. J. Weaver, Mr. Ken Jones, Mr. Phillip Baldwin spoke in opposition to the extraterritorial expansion, citing reasons such as using their land freely, the county not being represented in decisions regarding this area, expansion without means to take care of the current infrastructure, and questioned why the items were sent back to the Planning Commission the second time, and asked someone to explain the legal question or legal problem, and what was accomplished by sending it back. Mr. Tom Carpenter, City Attorney stated that what happened, was that formally it was the day of the hearing when the boundaries that were discussed were recorded. They had been provided at various pubic hearings, and other meetings, but not formally with the Pulaski County Clerk's office, so as a matter of caution, the Board voted to send it back to the Planning Commission, and have the formal recording done before the public hearing was held. As to what was accomplished, it allowed anyone who felt they did not know what the boundaries were, and were allowed to have the chance to provide anything new that they may have had to offer besides what they had already said in light of the formal listing of those boundaries. At the Planning Commission, people were allowed to come forward and provide any new information they that they had to offer. Mr. Weaver asked when should this ordinance have been recorded. Mr. Carpenter stated it was probably recorded correctly the first time, the statute is ambiguous, so it wasn't recorded correctly before the first public hearing was held, and it was the Boards decision to send it back before having the hearing. Mr. Weaver asked when state law required it to be recorded. Mr. Carpenter stated the law does not give a clear answer. Ms. Ruth Bell, spoke in favor, stating the League of Women Voters, supported the extraterritorial Planning, because it is what the state offers to do planning immediately outside the City boundaries, to keep things structured and harmonious. She stated things change, and the City needs to be able to plan, and plan rationally and in a way that can be executed in a fashion that is useful to everyone. She stated she would like to see a regional planning district. The ordnances (Items 11 -14) were read the first time. Director Keck made the motion to suspend the rules and place the ordnances on second reading. Director Lichty seconded the motion. By two thirds of the Board members present, the rules were suspended and the ordinances (Items 11 -14 were read the seconded time. A motion was made by Director Keck to place the ordinances on third and final reading; Director Lichty seconded the motion and by two - thirds vote of the Board members present, the rules were suspended and the ordinances (Items 11 -14) were placed on third and final reading. Director Adcock asked what additional cost this expansion would mean to the City. Mr. Lawson stated they would expand the area with the same number of code officers, and do not intend to cut any code officers. The ordinances were read the third time. A roll call vote was taken and recorded as follows: Directors: Pugh, yes, Hinton, yes, Lichty, yes, Cazort, yes, Keck, yes, Stewart, no, Wyrick, no, Kunouris, yes, Graves, yes, Adcock, no, Mayor Dailey yes. The ordinances were passed. 6. ORDINANCE NO. 18,782 - Z -7232 - Approving a Planned Zoning Development and establishing a Planned Commercial District titled Mann- Long Form PCD located at 19400 Lawson Road, Pulaski County; Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. (Planning Commission: 10 yes, 0 no). Staff recommends approval. The ordinance was read the first time. The rules were suspended by two - thirds vote of the Board members present to provide for the second and third readings of the ordinance. The ordinance was read the second and third times. By unanimous voice vote of the Board members present, the ordinance was passed. El Separate Items: 15 -17 15. ORDINANCE NO. Z- 6763 -A — Approving a Planned Zoning Development and establishing a Planned Office District titled Union Rescue Mission Short Form POD located adjacent to the Union Pacific Railroad; north of West 11th Street and west of Thayer Street in the City of Little Rock, amending the Official Zoning Map of the City of Little Rock; and for other purposes (Planning Commission: 2 yes, 8 no, I recused). Staff recommends approval. Synopsis: The applicant proposes to rezone this 1 -2 zoned site to POD to allow Union Rescue Mission to construct a 180 -bed mission on the site. Mr. Jerry Davis, Chairman of the Board for the Union Rescue Mission, the applicant, requested a two -week delay in action on Item 15. The applicant advised that they were reducing the number of beds to be housed in the mission proposed for this site. A roll call vote was taken on whether to defer the item for two weeks. The vote was recorded as follows: Directors: Hinton, Pugh, and Stewart voted no. Directors: Lichty, Cazort, Wyrick, Kumpuris, Graves, Adcock, Keck, and Mayor Dailey voted yes. There was a brief discussion on whether the Board wished to send the item back to the Planning Commission. Director Hinton made the motion, seconded by Director Pugh, to send the item back to the Planning Commission for review, since a change was being made in the proposal. There was brief discussion by the Board regarding the changes. Director Adcock announced that she had received several calls regarding her affiliation with the Rescue Mission, and whether or not she should recuse from voting on this issue. Director Adcock declared that she was not a member of the Union Rescue Board, or the Dorcus House. A roll call vote was taken and recorded as follows: Directors: Pugh, Hinton and Stewart voted yes. Directors: Lichty, Cazort, Wyrick, Kumpuris, Graves, Adcock, Keck, and Mayor Dailey voted no. The item was deferred for two weeks, to be heard on December 3, 2002. The item was voted by the majority of Board members not to send it back to the Planning Commission. 16. ORDINANCE NO. - Z- 4452 -C — Approving a modification to a Planned Zoning District and providing for the establishment of a Planned Commercial District titled Rush Engines Revised Short Form PCD located on the northwest corner of Asher Avenue and Elm Street in the City of Little Rock, Arkansas, amending Ordinance No. 18,925 - and Ordinance No. 18,179 and the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. (Planning Commission: 7 yes, 3 no, I absent — voted to allow motorcycle sales) Staff recommends approval. (Planning Commission: 0 yes, 10 no, I absent, voted to deny the request for outdoor storage of engine blocks on the site). Staff recommends denial. Synopsis: The applicant proposes to revise a previously approved PCD. Item was deferred to December 3, 2002. The ordinance was read the first time. Director Adcock made the motion to suspend the rules to provide for the second reading of the ordinance; Director Hinton seconded the motion, and by unanimous voice vote of the Board members present, the rules were suspended and the ordinance was read the second time. There was a lengthy discussion regarding finding a means to work out the problem of the storage of the engines in a manner that would work for the applicant as well as satisfy the concerns of the neighbors. Mr. Lawson asked for a two -week delay so as to set up a meeting with the applicant and neighbors to work out a plan. A motion was made by Director Kumpuris to table the item for two weeks, directing staff to work out a solution or compromise to the problem; Director Adcock seconded the motion and by unanimous voice vote of the Board members present the item was tabled until December 3, 2002. 17. RESOLUTION NO. 11,408 - Approval of ten (10) additional permits to Med -Ride of Arkansas, LLC in accordance with Section 34 -62, Little Rock Transportation Code. Synopsis: Med -Ride of Arkansas, LLC requests ten (10) additional specialized transportation permits above the maximum allowed by the Transportation Code without special authority. There was discussion regarding this type of permit; which are under the category of scheduled medical; discussion of who can be issued this type of permit; the cost of the permit, and the number of permits for this type of permit that are currently in existence Mr. Rick Donovan, attorney for Rose Law Firm, representing the Greater Little Rock Transportation Services, LLC, stated that they were there in the interest of the taxi company, and did not want to see these permits issued for anything other than what they were intended which was for non - emergency transportation for Medicaid enrollees. Director Adcock asked for a delay in action on these items, as she had questions 5 regarding vendors of this type, and was aware of another company, who was transporting in vans, but not serving the Medicaid clients. Director Keck stated this vendor was awarded the state contract and as an effort to improve service to the non - emergency Medicaid clients, they have moved forward and asked for these additional permits so they can get some additional vehicles to provide that service. Director Keck stated if this item is delayed, it would be longer before these clients can be served. Director Cazort moved to adopt the resolution; Director Keck seconded the motion. By majority voice vote the resolution was adopted. Director Adcock voted no. The resolution was adopted. 18. PUBLIC HEARING & RESOLUTION NO. 18,781 - Authorizing entry into an agreement to issue bonds for the purpose of assisting in the financing of industrial facilities within the City of Little Rock, Arkansas, to be leased to Raytheon Aircraft Company pursuant to the authority of the laws of the State of Arkansas, including particularly Amendment 5 to the Arkansas Constitution and the Municipalities and Counties Industrial Development Revenue Bond Law. Synopsis: Bond issuance to provide funds to finance the cost of acquiring, constructing and equipping an industrial facility consisting of expansion of existing buildings and a new hangar and associated workspace for designing, manufacturing and installing completion of business jet aircraft, located the Little Rock National Airport, Adams Field, 2400 Grundfest Jr. Drive, Little Rock, Arkansas. Mayor Dailey announced there were no speaker's cards presented in favor or in opposition to Item 18. He opened and closed the public hearing. Mayor Dailey asked the clerk to read the ordinance the first time. The ordinance was read the first time. Vice Mayor Cazort made a motion to suspend the rules and place the ordinance on second reading; Director Adcock seconded the motion; by two thirds vote of the Board members present; the rules were suspended and the ordinance was read the second time. Director Cazort made the motion to suspend the rules and place the ordinance on third and final reading; Director Adcock seconded the motion, and by two thirds vote of the Board members present, the rules were suspended and the ordinance was read the triad and final time. By unanimous voice vote of the Board members present, the ordinance passed. 20. RESOLUTION NO. 11,406 - To authorize the City Manager to enter into a contract with Arkansas Blue Cross Blue Shield to provide employee health care insurance for the year 2003; and for other purposes. Synopsis: The Human Resources Department issued a Request for Proposal for health care coverage for City Employees in September 2002. In response to that request, four proposals (including a self - insured arrangement) were received. Upon analysis, it was determined that the proposal submitted by Arkansas Blue Cross Blue Shield provides the best combination of benefits for covered employees, network of contracted providers, and premium rates. Mr. Bruce Moore, Interim City Manager, stated that staff has thoroughly reviewed the proposals and recommended Blue Cross Blue Shield Health Advantage Program proposal. A lengthy discussion included an overview of the coverage, reduction of cost to the city, which hospitals were available under each plan, comparison of Blue Cross Coverage compared to Municipal League, and United Health Care, questions regarding why Blue Cross Blue Shield was given an opportunity to modify their proposal, and United Health Care was not. Mr. Jim Bradshaw, Benefits Manager, stated that United was not asked to provide any additional materials because they were not as competitive as Health Advantage. Mr. Don Zimmerman, representing Municipal League coverage, was asked to overview the Municipal League Program, and explained that their plan was not an insurance plan, it is a group self - insured program, and approximately 200 municipalities participate in the plan, and briefly outlined the coverage offered by their plan. There was general discussion on limits of coverage, and stop loss provided by Blue Cross and the Municipal League Plan. Mr. Jim Bailey overviewed the Blue Cross Program, explained coverage, and explained that Baptist Medical Center Systems would be the network hospital. There was discussion regarding the RFP; that the Municipal League chose not to answer the questionnaire, which was included in the request for proposal, but offered voluntarily a proposal. There was some discussion concerning the consultant fee that is charged annually. Ms. Pam Adcock stated she did not have an opinion on who is awarded the contract, but explained that her husband is a little Rock City employee and asked that when the city switches insurance companies, that there be a smooth transition. She reviewed the many problems she has encountered with the current insurance carrier. Mr. Moore, Interim City Manager stated if the Board did not move forward tonight, he was concerned that employees would not have coverage come January 1, 2003. Mr. Carpenter, City Attorney, stated that the consultant being used has historically been used no in the past, and he has said on the criteria, the most responsible bid is the Health Advantage Group, and if the Board wished to reject that bid, it was his opinion that the process be started over. Several directors felt it was not fair to postpone the process at this point, as employees of the fire and police departments had endorsed it, and maybe next year do an in -depth comparison of the programs. The resolution was read. Directory Hinton made the motion for the adoption of the resolution; Director Graves seconded the motion. A voice vote was taken, Director Pugh, Hinton, Lichty, Cazort, Stewart, Graves, and Mayor Dailey voted yes, Directors Adcock and Wyrick voted no, and Directors Keck and Kumpuris recused. The resolution was adopted. 21. RESOLUTION NO. 11,407 - To authorize the City Manager to enter into a contract with the Delta Dental Plan of Arkansas to provide employee dental insurance for the year 2003; and for other purposes. Synopsis: A requestfor Proposal for dental care coverage was issued in September 2002. Analysis showed that the incumbent provider (Delta Dental Plan of Arkansas) offers the best package of benefits, network of participating providers, and premium rate guarantees. The resolution was read. Director Hinton, seconded by Director Lichty,made a motion to adopt the resolution. By voice vote Director Pugh, Hinton, Lichty, Cazort, Stewart, Graves, and Mayor Dailey voted yes, Directors Adcock and Wyrick voted no, and Directors Keck and Kumpuris recused. The resolution was adopted. Pam Adcock spoke on the inefficiencies on the dental plan especially on root canals and braces. 22. RESOLUTION NO. - To authorize the creation of an Infrastructure Advice and Reporting Committee and for other purposes. Item deferred to December 3, 2001. 23. DISCUSSION - Board of Directors Travel Policy Director Wyrick stated she wanted to give $2500 of her travel fund to Ottenheimer Park, due to funding cuts made last year. Pam Adcock addressed the Board, outlining the needs of the park and how the $2500 would be used. She stated they have had over 3000 volunteer hours combined to operate the park, they have billed 91 rentals, and what money has been collected to date, would be used for repairs in the building, daily supplies and hopefully to open the center in the afternoons for the children. She stated the center was in dire need of paint and carpet, until they had a leakage problem that flooded the whole entryway. Underneath the carpet was old hardwood floors, which warped due to the water, and now the sub flooring has to be repaired before the carpet can be installed, and it would make a lot of sense to put floor drains in the restrooms so this doesn't happen again. She stated the 2002 travel money of Director Wyrick's is city money, and the Ottenheimer building still belongs to the city. She (Director Wyrick) is asking her fellow board members to submit her travel money for the Ottenheimer repairs. Ms. Adcock stated this is an opportunity for the city to make an investment into something that will make money. Betty Snyder stated one of the goals of Vision Little Rock was to make sure that five parks would be repaired each year in the ten -year plan. What statement is this sending to the citizens who worked on the vision for a year and a half, before one goal was accomplished the city closed this park. She asked the Board to help this group so they could help themselves. Troy Laha, told the Board that the fees for the ninety one rentals Ms Adcock had mentioned, if they were paying the utility bills (which the city sends them copies of) they would just about be even. He said to replace the floor; the estimated cost would be around $5000, and stated they would appreciate the $2500 in travel money to help them get started. The estimated cost of the drains in the restrooms would be about $1500 to $2000 per rest room, so this would be a cost of $4000 to $5000 to install the drains. Director Graves asked what the total cost would be. Mr. Laha stated approximately $11,500. Director Wyrick made the motion to take $2500 from her travel fund and put it in the Ottenheimer facility fund. Director Lichty seconded the motion. Director Graves stated she would be voting against this, that she was against the policy of exchanging travel dollars for other things, but would work with them, and do what she could to help Ottenheimer. Vice Mayor Cazort stated that when the Board established the travel budget, and designated an amount to each Board member, it was his understanding those were dollars to be spent for travel. He said he knew Ottenheimer needed the money, and had no problem in trying to find it in next years budget, if it's there, but thought the policy was for the funds to be used for travel and if they are not used, they carry over to next years travel budget so money would not have to be refunded to the account. He stated he would be voting against this. Director Wyrick stated she had spoken to Bryan Day, Director of Parks and Recreation, and he supported this money going to the Ottenheimer building. Director Wyrick stated the travel policy that was set December 1, 2001, as submitted to the Board from Mr. Cy Carney, previous City Manager, stated that at the end of the year, if funds remain in any or all of the individual Board member travel accounts, the total remaining funds would be computed and brought to the Board the second meeting in December for discussion and action by the Board. She stated there was a dire need at Ottenheimer Park, and she would like to help them. Mayor Dailey asked for a roll call vote. Director Keck stated before the roll was called, that Director Wyrick had quoted from the travel policy memo from Mr. Carney, and that Vice Mayor Cazort had a copy of the resolution, which was Resolution No. 11,083, passed July 3, 2001, and said he could not find anything that determined what the money would be used for at the end of the year. He said the whole thing talked about allocating money for travel, and travel only. Directory Wyrick stated she could get him a copy of the sheet she was quoting from so he could see it. Mr. Bruce Moore, Interim City Manager, stated as a point of clarification, the memo Director Wyrick was referring to was sent out to the Board as a recommendation by then City Manager Cy Carney. It was later codified as a resolution, to which the Vice Mayor was referring. He stated he did not think the actual recommendation was included in the resolution. Vice Mayor Cazort stated the Resolution was dated six months prior to the memo. Director Kumpuris stated this is basically the city's money that is set aside for travel. Director Wyrick said she was trying to give the money back to the city. Director Kumpuris stated he did not think it was money that was there for an individual to use if it was not used for travel. Directory Lichty stated it is not at the individual's discretion, as the Board is getting ready to vote on it. Director Wyrick stated it is a request from her to the Board to allow her to give the money to them, and the Board could decide by vote if she could give them this money. Director Kumpuris stated he did not think this was the right way, and he would be voting no. Vice Mayor Cazort pointed out that he had mentioned a number of times, that there are a number of cities who have decided to put in their budgets, allocations of dollars of directors, or council, where those funds can be allocated to needs in their ward. He stated this Board had never chosen to do this. Mr. Bruce Moore, Interim City Manager, stated if it is the clear direction of this Board, by six or more votes, that the intention is to try to find at least $2500 at this point, to go to Ottenheimer, let that be the motion and recommendation, and direct staff to come back with recommendations on where those dollars would originate from. Director Hinton made the motion that this be done. Mayor Dailey stated this would have to be a substitute motion. Director Hinton asked Director Wyrick if she would accept this as a substitute motion. Director Wyrick stated she didn't understand what the motion was. Mayor Dailey stated it would, in essence, be saying to the Manager, by motion, that the Board would like him to find $2500 to go to the Ottenheimer facility. Director Wyrick asked if the Manager would do it if the Board asked him. Mayor Dailey stated if six or more Board members vote yes, he would come back with recommendations. Director Wyrick stated she would accept that as a substitute motion, Director Adcock seconded the motion. By unanimous voice vote of the Board members present the motion carried. Director Wyrick asked if her travel account could still be used for travel. Mayor Dailey announced it could unless that is where the Manager recommends the money come from. Director Keck made the motion to go into Executive Session for the purpose of discussing applications for the Little Rock Municipal Airport Commission. Director Pugh seconded the motion; by unanimous voice vote of the Board members present, the meeting was recessed at 8:00 PM. The meeting reconvened at 8:35 PM. Mayor Dailey called the meeting to order. Mr. Bruce Moore announced the nomination to the commission was Director Larry Lichty. Director Adcock made the motion to approve the nomination; Director Wyrick seconded the motion. Director Kumpuris made the motion to have a roll call vote on the nomination. The roll was called and recorded as follows; Directors: Pugh, Hinton, Cazort, Stewart, Wyrick, Adcock voted yes, Directors Kumpuris, Graves, Mayor Dailey voted no, Directors Lichty and Keck abstained. Director Lichty was appointed to the Little Rock Municipal Airport Commission. Director Lichty announced that due to some extraordinary circumstances, he appreciated the vote of the six Directors who voted for him, but declined the appointment. He moved that the Board reopen the process for appointing the Airport Commissioner; Director Keck seconded the motion. A roll call vote was taken and recorded as follows: Directors: Hinton, Cazort, Keck, Stewart, Wyrick, Kumpuris, Graves, Mayor Dailey, voted yes, Directors: Pugh and Adcock voted no, Director Lichty abstained. The motion E:3 was successful. Mr. Bruce Moore, Interim City Manager, asked as a point of clarification if the process would be to re- advertise. Director Lichty stated the intent of his motion was to take the pool of applicants that currently exist and reopen the selection process from that pool of applicants. Mayor Dailey asked if it was the wishes of the Board to interview those candidates. The Board indicated they did wish to interview the candidates. 24. RESOLUTION - Appointment to the Little Rock Municipal Airport Commission. (Action will be taken at later date). REPORTS 25. REPORT: City of Little Rock Board of Directors: Director Pugh: City Hall for a Day. Directory Pugh showed a video presentation of the Ward 1 City Hall for a Day activities and tour outlining some of the events, problems and activities taking place in her ward. 26. REPORT: City Manager's Activity Report CITIZENS COMMUNICATIONS Speaker: Pam Adock, Topic: Taking Care of Parks within the City Speaker: Mollie Gorza Topic: Arkansas Chamber Singers funding Speaker: Carolyn Heitman Topic: John Barrow Neighborhood development A motion was made by Vice Mayor Cazort to recess the meeting for the purpose of interviewing one of the candidates for the City Manager position. Director Keck seconded the motion, and by voice vote of the Board members present, the meeting was recessed. ATTEST: APPROVED: C ty ClerK 10yor 7