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08-05-02MINUTES Board of Directors Room City Hall — 500 W. Markham Little Rock, Arkansas August 5, 2002 6:00 PM The Board of Directors of the City of Little Rock, Arkansas met in regular session with Mayor Dailey presiding. The roll was called by City Clerk, Nancy Wood, with the following Directors present: Pugh, Hinton, Stewart, Lichty, Kumpuris, Keck, Adcock, Wyrick, Vice Mayor Cazort and Mayor Dailey. Director Graves was absent. Note: - Director Kumpuris was not present at roll call but enrolled at 6:10- PM. Director Hinton gave the invocation, which was followed by the Pledge of Allegiance. Mayor Dailey asked the Board to consider the following modifications to the agenda Modification No. 1: Addition: M -1. RESOLUTION NO. 11,336 — Authorizing the City Manger to enter into a Mutual Aid Agreement with the Little Rock Air Force Base Fire Department. Deferrals: River Market Presentation — (Deferred to August 20, 2002) 10. RESOLUTION — To authorize an historic fagade easement with Junior League of Little Rock, and for other purposes. (Deferred to an indefinite time) Modification No. 2: Addition: Presentation — Mayor's Youth Council Deletion: 20. Discussion — Commission for Children Youth and Families (Deferred to August 20, 2002) Director Lichty asked for M -1 to be considered as part of the Consent Agenda. Vice Mayor Cazort made the motion to modify the agenda as listed, and to add Item M -1 to the Consent Agenda. Director Keck seconded the motion, and by unanimous voice vote of the Board members present the modifications were made. Mayor Dailey read into the record a Proclamation declaring August 5, 2002, "Cy Carney" Day. The proclamation was read as follows: "Proclamation, Know Ye All people By These Presents Greetings: Whereas, Cy Carney has served as Assistant City Manager for the City of Little Rock since February 13, 1995, and as the City Manager since January 6, 1998; and Whereas, Mr. Carney has over thirty years of experience in municipal government management; and Whereas, Mr. Carney has assembled a talented and dedicated staff of Department Directors to carry out the Mayor and Board's policy directives; and Whereas, Mr. Carney has worked diligently on a number of projects that have made significant impacts on the City of Little Rock, including River Market District, the Neighborhood Resource Center and many other economic development and redevelopment projects that have improved the quality of life for the residents of Little Rock; and Whereas, Mr. Carney has always conducted himself in a professional and ethical manner working tirelessly to implement the policy goals of the Mayor and Board of Directors; NOW, THEREFORE, I, Jim Dailey, Mayor of the City of Little Rock, Arkansas, do hereby proclaim this 5th day of August, 2002, in the City of little Rock, Arkansas as "Cy Carney Day" IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Little Rock to be affixed on this 5th day of August, in the year of our Lord 2002." Mayor Dailey presented Mr. Carney with the proclamation. A plaque was presented to Mr. Carney from the Board of Directors. The plaque read: Presented to Cy Carney February 13, 1995 to August 30, 2002; Little Rock. In appreciation for your dedicated service, commitment and counsel to the Little Rock Board of Directors and the citizens of Little Rock, Arkansas, acknowledged, Mayor Jim Dailey and the Little Rock Board of Directors. Mayor Dailey also presented Mr. Carney with a City flag. Mr. Bruce Moore presented a plaque to Mr. Carney from the employees of the City of Little Rock, and thanked Mr. Carney for his leadership, mentorship, and friendship to the organization and to himself personally. The plaque read: "In appreciation to Cy Carney, City Manager, Thank you for eight years of dedicated leadership, guidance and support. Little Rock City employees." August 30, 2002. Ms. Jessie Garrett, presented Mr. Carney with a plaque from the neighborhood associations, which read: "To Cy Carney, City Manager, Little Rock, Arkansas, 1998 to 2002, Thanks Cy, Your Little Rock friends and neighbors. Mr. Carney stated he appreciated this recognition. He said it is a team effort related to all of the city employees and thanked the employees for letting him be a member of the team and said he appreciated the friendship and confidence that had been shown to him, and that it had been a great eight -year period. Mr. Carney said this was his number 1,251 council meeting that he had attended in various cities over his thirty -year career. Mr. Carney encouraged the Board to remember the city employee group, as the budget for next year approaches, and felt an obligation should be made to them in terms of salaries and other things important to the employees as the city moves forward with the budget process. Mayor Dailey asked the Board to add to the agenda, a resolution commending Mr. Cy Carney for his service as City Manager of the City of Little Rock. Director Hinton, seconded by Vice Mayor Cazort, made the motion; to add the resolution to the Consent Agenda, and by unanimous voice vote of the Board members present the resolution was added. The Mayor's Youth Council presentation was the next item on the agenda. Mayor Dailey introduced the Mayor's Youth Council Officers: Jessica Marshall, Morgan Miller, Foster Davis, and Kim White, Executive Director, and asked them to give an update for this new school year. Each member gave a brief presentation on the merits of the community involvement the council provides each year, and thanked the Mayor and Board for the support given them each year. Mayor Dailey asked the City Clerk to read the Consent Agenda as follows: 1. MOTION - To approve minutes of regular meeting: April 16, 2002 2. RESOLUTION NO. 11,337 - To ratify re- appointments of Mary Beth Ringgold and Walter Nunnerly to The Little Rock Advertising and Promotions Commission. 3. RESOLUTION NO. 11,338 - To set the date of public hearing for August 20, 2002 on the petition for the formation of Cantrell Road Municipal Property Owner's Sewer District 252 of Little Rock, Arkansas. 4. RESOLUTION NO. 11,339 - To authorize the City Manager to enter into a contract with Temple, Inc. of Decatur, Alabama for the purchase traffic signal controllers and test equipment. 5. RESOLUTION NO. 11,340 - Authorizing a contract with BDK, LLP for audit services and GASB 34 implementation assistance. 6. RESOLUTION NO. 11,341 - Authorizing the City Manager to enter into a contract with Lafferty Hauling Service for asbestos abatement and demolition of sixteen (16) residential properties within the City of Little Rock in the amount of $80,682.50. 7. RESOLUTION NO. 11,342 - To purchase three thousand (3000) 90- Gallon solid waste containers from Ameri -cart, Inc. 8. RESOLUTION NO. 11,343 - Appointing Commissioners for the Broadmoor Recreational Area Improvement District No. 2 of Little Rock, Arkansas. 2 9. RESOLUTION NO. 11,344 - To authorize the City Manager to make application too the Arkansas Department of Parks and Tourism for financial assistance to develop Zoo facilities; and for other purposes. 10. RESOLUTION NO. 11,345 - To authorize an historic facade easement with Junior League of Little Rock, and for other purposes. 11. RESOLUTION NO. 11,346 - Authorizing the sale of certain real property located in the Little Rock Port Industrial Park; authorizing the Mayor and City Clerk to execute a Warranty Deed for the conveyance; and for other purposes. The Consent Agenda was read, which included Items 1 -11 and Item M -1. . A motion was made by Director Adcock; seconded by Vice Mayor Cazort to adopt the Consent Agenda. By unanimous voice vote of the Board members present, the Consent Agenda was adopted. Director Keck asked for a report on the status of mutual aid agreements the City has in place with the County, and surrounding municipalities. CITIZENS COMMUNICATIONS Speaker: Don Hood, 23`d and Walker Street Topic: Unsewered Area of the City Mr. Hood asked about getting assistance in getting sewer to property on Walker Street; saying he had met with city staff and the sewer department and had gotten a cost for hooking up to the main line, which would cost $18,000, which was unaffordable. Mr. Carney stated he would attempt to have information on cost by Friday of this week. Speaker: Janell Romadia, 2719 Harrison Topic: Noise /Safety in the Oak Forest Neighborhood Ms. Romadia stated on July 4th at 2:30 in the morning people started shooting firecrackers, and this went on all day long. She stated that the police had so many calls they could not respond to all of them; that there were many elderly folks in this neighborhood, and they were not able to pick up the debris and might not detect any sign - of fire that the fireworks might cause; and none of the neighbors liked being subjected to the noise. She asked for the noise ordinance to be enforced, and to ban fireworks completely from the city. Speaker: Don Darnell, 7007 E. Wakefield Drive Topic: National Night Out Mr. Darnell, President of the Wakefield Neighborhood Associations, thanked the Board for changing their first meeting in August, so that tomorrow, all the Board members could be out in the neighborhoods for National Night Out, the annual drug and crime prevention event. Director Adcock thanked Entergy, Southwestern Bell, Harvest Foods, Sears and the Wisenhunts for their donations for the National Night Out events. Speaker: Dee White, 214 Baron St. Topic: Heritage Festival Ms. White reminded the board they had a date for the Heritage Festival; and asked the Board to waive the $2,500 fee for the event; as it had the potential to be profitable for the city. Speaker: Mollie Irwin, 507 Deerbrook Road Topic: Traffic Safety Rules Ms. Irwin stated that the people in the Barrow Road are not obeying the traffic signs such as the blinking lights, the speed limits, the cross walk signs are ignored, and again asked for a traffic light at the school. Separate Items: 12 - 20 Ki 12. RESOLUTION - Authorizing and directing the Mayor and City Clerk to execute a lease amendment exempting fuel cell revenues from the definition of gross sales in a lease agreement executed June 11, 1959 for property at 1100 East Roosevelt Road; and for other purposes. (Deferred to August 20, 2002) The item was read. There were questions about the cost of this to the city. The applicant was not present at the meeting. Director Adcock made a motion to defer the item for two weeks; Director Wyrick seconded the motion. Director Keck asked if Mr. Biles, Finance Director, might be able to answer the question. Mr. Carney answered that information had been requested from the applicant, but staff had not received a response. A voice vote was taken; Director Lichty voted no; all other Board members present, voted to defer the item for two weeks. 13. PUBLIC HEARING & RESOLUTION NO. 11,346 - Authorizing the offering of up to $28,600,000 of City of Little Rock, Arkansas Waste Disposal Refunding and Improvement Revenue Bonds, Series 2002; and providing for other matters in connection therewith. Mayor Dailey declared the public hearing open. There were no speakers either for or against the item. Vice Mayor Cazort asked Mr. Carney if this was merely to refund current issues of bonds to lower cost to the city, and had nothing to do with proposed rate increases by the Little Rock Waste Water Utility. Mr. Bob Biles, Finance Director stated there are two different issues. The first is the improvements at the Landfill, $5.8 million in improvements; the second issue is the refunding of the 95 and the 93 Bond Issues. This is authorizing an additional $355,000 over what was authorized in July, to give sufficient room to capture all the savings off the refunding of the bonds. He said $830,000 was anticipated at the time this was written, but it will be closer to $1 million, present value, in savings by doing the refunding. Mr. Carney stated this was correct. Mayor Dailey asked if anyone present wished to speak during the public hearing. There was no response. Mayor Dailey closed the public hearing. The resolution was read. Director Adcock made the motion for adoption of the resolution, Director Kumpuris seconded the motion, and by majority voice vote, the resolution was adopted. Director Keck and Vice Mayor Cazort voted present. 14. RESOLUTION NO. 11,347 - Awarding a contract to Gene Summers Construction, Incorporated for improvements to 40th Street. Director Adcock asked Mr. Bob Turner, Public Works Director, to explain what the plans are to finish this project next year. Mr. Turner explained that this is a CDBG project that was originally funded in 1998. Since that time, the consolidated committee did not have enough funds to allocate to the total project, so they chose to allocate $150,000 project, which, staff felt could go from Whitfield Street to Kathryn Street, which leaves the section from Kathryn to Potter as unfounded. He said they have acquired right -of way by condemnation, to let this contract, and have got a contract for approximately $131,000. He said with reasonable contingencies, he estimated the project to be in the range of $143,000. There was $150,000 allocated, it appears there would be some extra funds available for the extension of the sidewalk on to Potter Street, which is the issue the residents have. He said there is a sidewalk that goes from Whitfield to Kathryn, but has a gap from Kathryn on to Potter. He said they had to acquire right of way, so actually there were no funds in the original $150,000. Mr. Turner said he thought two thngs could happen, one was that the Board could direct the Public Works Department to include what they have estimated the cost to be, which is $7,500, provided that there is funds available in the contract. Mr. Turner said it was his understanding that the CDBG Citizens Committee was going to meet Thursday night and as part of their consideration on the projects before them would be the street project from Kathryn to Potter which staff has estimated the cost of that project to be $100,000 and has submitted to them for consideration. Director Adcock made a motion to include the sidewalk construction from Kathryn Street to Potter Street, should the funds be available from the fund. Director Wyrick seconded the motion, and by unanimous voice vote of the Board members present; the amendment was approved. A motion was made by Director Adcock to adopt the resolution as amended. Director Wyrick seconded the motion. Director Lichty asked Mr. Turner what was the cost of the right -of -way acquisition. Mr. Turner replied it was $12,500, and they had to condemn the property in order to obtain it. By unanimous voice vote of the Board members present, the resolution was adopted. 15. REPORT — Mr. Bob Biles, Finance Director, presented The June Financial Report. Mr. Biles announced the Financial Report would be on the City Web page by tomorrow at noon, for citizens who wished to review it. 16. REPORT - City of Little Rock Board of Directors. There were no reports. 17. REPORT -- City Manager's Activity Report. Mr. Carney had no report. Director Lichty asked why crime rates were going up rapidly, and if the police chief could be asked to come back and report on those concerns. Director Wyrick asked about the next police recruit class. Mr. Carney stated the class had been planned for March, and there is a current list. He said all the candidates had been notified, and if there were a in class all the candidates on the certified list would be contacted. Director Wyrick stated she had some police officers indicate to her that at the end of their DROP, that they would like to stay on with the Police Department, not contributing to their retirement at the level they are with the DROP program, but actually staying on at their current salary, and brought it up to see if there was that possibility. Mr. Carney stated the State Statute that established and strictly governs the DROP Program. and it is not possible to modify it in any way, unless there is some change in the statute, as he understood it. Mr. Carney stated they have not seen legislation nor has any been recommended by the city, but no change would be possible without legislation. Director Cazort stated that in October, the Board needed to discuss what the Board's legislative agenda is for the next legislative session. 18. RESOLUTION NO. 11,348 - To make appointments to the Zoo Board of Governors. Mr. Carney announced the candidate nomination was Ms. Kim Sutton. Director Adcock made the motion to appoint Ms. Sutton to the position; seconded by Vice Mayor Cazort. By unanimous voice vote of the Board members present, the appointment was made. 19. DISCUSSION - City Manager Search. Mr. Don Flegal, Director of Human Resources, presented a revised timeframe based on last weeks meeting where the closing date was moved back a week, a draft of the position description, which was updated from the one presented at the last meeting, based on the Boards input. Mr. Flegal said the ad had to be placed by the first of the month, but would not actually appear in the International City Management Association Newsletter until mid - month. Mr. Flegal stated he had received some inquires, but no official paperwork as yet. There were suggestions by the Board to do some direct recruiting, being able to stop the process if viable candidates were not found by the deadline date, to take a proactive role in recruiting candidates who might not apply through regular advertisement channels. There was some discussion on how the screening process would work, and discussion on the salary survey that was presented representing salaries in cities of comparative size, benefit ranges, etc. . 20. DISCUSSION - Commission for Children Youth and Families (Deferred to August 20, 2002) A motion was made by Vice Mayor Cazort to recess to Executive Session to consider appointment to the Zoo Board of Governors; Director Keck seconded the motion, and by unanimous voice vote of the Board members present, the meeting was recessed. The meeting was reconvened. Mayor Dailey, City Manager, announced the Board of Directors was recommending Kim Sutton for the position. Vice Mayor Cazort, seconded by Director Hinton, made a motion to make the appointment; by unanimous voice vote of the Board members present, the appointment of Kim Sutton to the Zoo Board of Governors was approved. Vice Mayor Cazort made a motion to adjourn the meeting. Director Hinton seconded the motion, and by unanimous voice vote of the Board members present the meting was adjourned. ATTEST: Ci Clerk APPROVED: 9�V,A_ Ma r