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CBC 11-01-2015MEETING NOTICE November 5, 2015 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 1 1:30 A.M. ON THURSDAY 8etoi= 1, 2015, AT CURRAN HALL, 615 E. CAPITOL AVENUE vie-r-t-ttl AGENDA CALL TO ORDER: ROLL CALL: APPROVAL OF THE MINUTES: VARIANCE REQUESTS: TREASURER'S REPORT: EXPENSES REPORT COMMITTEE REPORT: UPDATES • COMMUNITY PROJECTS o CITY HALL SOUTH YARD PUBLIC RELATIONS KLRB (UPDATE) (4th Wed / Noon) • ADOPT -A -STREET COORDINATORS ■ EYE OF THE BEHOLDER • LANDSCAPE AWARDS • TREE FUNDS ■ CITY BEAUTIFUL EXHIBIT • OTHER CITIES • Garden Show NEW BUSINESS: Election of CBC Officers ANNOUNCEMENTS: • NEXT MEETING - ■ Adopt A Street Pickup - Ed Peek Tracy Spillman 4 e#v r 1, 2015 Fb vAgE 2 ITEM N0. 1 C.B.C. 642- NEW MATTERS Thursday, December 3, 2015 To be decided WALLY STEVE, ASHLEY CARRIE BOB CHRIS HANCOCK CHRIS MORGAN JORDAN WALLY CARRIE, ED, WALLY STEVE STEVE CHRIS HANCOCK CHRIS MORGAN BOB WINCHESTER ADJOURNMENT L TTLE ROCK CITY SEAUTI UL COMMTSSTON The City Beautiful Commission held its regular meeting at 11:30 a.m. on Thursday, November 05, 2015, at Curran Hall, 615 E. Capitol Avenue. Chairman Ed Peek called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT: Ed Peek Steve Homeyer Chris Hancock Wally Loveless Jordan Thomas Becka Webb Carrie Young Two Open Positions Chris Morgan Bob Winchester ALSO PRESENT: Beth Carpenter, City Attorney's Office D. Tracy Spillman, Plans Development Administrator, Department of Planning and Development, City of Little Rock. Dana Carney, Zoning and Subdivision Manager, Department of Planning and Development, City of Little Rock. APPROVAL OF THE MAY MINUTES: Motion: Commissioner Winchester made a motion to approve the October 01, 2015 Minutes. Second: Commissioner Loveless seconded the motion and it passed unanimously. Variance Request: CBC Case # 642, Tropical Smoothie,1510 Rebsamen Park Road Staff opened the public hearing for the variance request located at 1510 Rebsamen Park Road. The proposed development is located at 1510 Rebsamen Park Road. The site encompasses 0.26 acres of land and is zoned C3. The applicant is proposing to raze the existing carwash facility and redevelop the site with a Tropical Smoothie restaurant. The property is located within an area of mixed office, commercial and residential uses. Currently two double drives on the north and south property lines extend from Rebsamen Park Road and serve as the entries and exits to the carwash site. The applicant is proposing construction of an approximate 1,350 square foot space. The entry for the building will be facing the primary parking area for the development (east) and there will be a secondary kitchen entrance facing Rebsamen Park Road to the north. There will be a one (1) twenty-four (24) foot drive from Rebsamen Park Road. The development is indicated with 10 parking spaces to include two (2) handicap spaces. All parking will be on the east side of the building. There will be no parking in the front or rear of the building and a dumpster will be located at the southwest corner of the site and will be enclosed as per the City of Little Rock requirements. The restaurant will also include a drive -through window operation. Without impacting the on -site parking a two (2) lane drive -through has been proposed to allow the stacking for six (6) cars as requested by the City Public Works traffic engineers. To incorporate the double stack drive -through the required six (6) feet nine (9) inch landscape perimeter to the south has been reduced to a one (1) foot width at its narrowest point. Adjacent to this perimeter is the drive through exit. To the south a proposed six (6) foot wood privacy fence is to be placed on the property line to provide screening for the neighboring C3 zoned property. Three (3) trees and ten (10) shrubs would normally be required for this perimeter. As shown on the landscape plan two (2) of the trees required for this area have been moved to the east perimeter and one (1) tree has been moved to the west perimeter. Additional shrubs exceeding the number required for the south perimeter have also been located on the east and west perimeters. Considering Public Works requirement for the stacking of six (6) cars on this small site staff does not feel that the reduction of the south perimeter is an inappropriate request. STAFF RECOMMENDATION: Staff is supportive of the request to allow the reduced perimeter landscape strip as purposed. Presentation: Owner representative Mr. Frank Riggins of Crafton and Tull presented the proposed landscape plan to the Commission and gave an overview of the existing conditions and surrounding properties. Mr. Riggins continued to explain why his client is seeking a variance and described the site and landscape that is being proposed for the new development. He stated that Little Rock Public Works has requested a double drive through lane to allow for the stacking of six (6) cars on site and for this reason the perimeter in back of the property will be less than width required by code. Mr. Riggins also noted that the remaining three (3) perimeters meet the width requirements and all of the required landscape will be installed on site. He additionally noted that the project had been to the Board of Adjustment to allow a lesser number of parking spaces than normally required and has been approved. Chairman Peek inquired if Public Works would not have required the stacking of six (6) vehicles could all of the perimeter requirements be met. Mr. Riggins stated that if it had not been for this Public Works requirement that the perimeter that is being reduced could have remained within the boundaries of code compliance. Vice Chairman Homeyer inquired what would divide the property to the south. Mr. Riggings stated that there will be a curb and gutter adjacent to the drive lane and a six (6) foot privacy fence on the property line. Mr. Riggins noted that green space and permeable paving will be added to this site and stated that he feels the proposed benefits and improvements would outweigh the advantage of the code compliant perimeter. Motion: Commissioner Loveless made a motion that the variance be approved as recommended by Staff. Second: Commissioner Hancock seconded the motion and it passed unanimously. TREASURER'S REPORT: Expense Repo Commissioner Loveless stated: As of October 30th the City Beautiful Commission account as generated $ 2.79 in interest. He has sent invoices to City of Little Rock Treasury Manager, Scott Massanel I to be reimbursed for the gift certificate for CBC Retreat Facilitator, Julie Robbins and business cards for the CBC commissioners. COMMITTEE REPORTS: UPDATES: Community Proiects City Hall South Yard: Commissioner Homeyer stated: That there is no update. Public relations Website: Commissioner Hancock stated: That the Facebook post for the Landscape Awards has been engaging and that the winners and people that have connections to those properties have shared their post. He also stated that the "Likes" for the CBC page are up seven (7%) percent and the total reach for the Facebook page is over 3,000. He is still in the process of updating the portion of the front page of the CBC website with the Landscape Award winners and working on archiving the hearings for the past year. KLRB: In the absence of Commissioner Thomas there was no update. Adopt -A -Street: Commissioner Loveless stated: That he and Commissioner Hancock were the only two that participated and they mainly concentrated on the bridge area on Bowman. Eye of the Beholder: In the absence of Commissioner Thomas there was no update. Commissioner Hancock stated he will duplicate a form similar to the Landscape Award form for the Eye of the Beholder. Landscape Awards: Commissioner Homeyer stated: That the awards were distributed at the October Board of Directors meeting and the recipients were appreciative. Commissioner Homeyer inquired if the cost of next year's Landscape Award metal yard signs will need to come out of this year's budget. UWA Motion: Commissioner Loveless made a motion that funds not to exceed $800.00 be authorized for the purchase of next year's Landscape Award metal signs. Second: Commissioner Winchester seconded the motion and it passed unanimously. T.R.E.E Fund: Commissioner Homeyer stated: There has been no change to the T.R.E.E Fund and the current balance is $34,004.92. The commissioners then discussed areas were trees may be planted and how the funds are to be appropriated. Commissioner Loveless also stated that he has spoken with Director Hines and Director Hendrix about using T.R.E.E. Fund money on the property between the Regions Bank Branch and the bridge area on Bowman Road. It was discussed earlier that Regions be contacted about enhancing their property adjacent to the public right-of-way in the Bowman bridge area. He has also investigated who to contact at Regions Bank about their property. In addition it was also stated that Commissioner Thomas will be developing a landscape plan for this area. City Beautiful Exhibit: Commissioner Hancock stated: There has been no change and is still in progress. Other Cities Committee: Commissioner Morgan presented his findings on the City Beautiful Commission of Texarkana Arkansas. He noted the similarities between their commission and Little Rock's. Stating that the commissions are of similar size and structure, they partner with Keep Texarkana Beautiful, and present Commercial and Residential landscape awards. They also post photos of city assets as well as violations such as litter left after parades and events. In addition they partner with their Parks and Recreations Department and post pictures of park signs, city welcoming signs, and also advertise litter cleanups. Commissioner Morgan also noted that they acknowledge holiday light and decorations displays for both commercial and residential properties and asked the commissioners to consider adding this category to our Little Rock awards for next year. Garden Show: Commissioner Winchester stated: That he has tried to contact The Arkansas Urban Forestry Council, Executive Secretary, Cathy Slater, about a possible partnership between the CBC and the AUFC for the Garden Show. Ms. Slater has not returned Commissioner Winchesters calls. He has also tried to contact Julie Robbins at Mangan Holcomb Partners and learned that she will be on leave until the first of the year. NEW BUSINESS: Election of Officers: Nominations: Chairman, Ed Peek Vice Chairman, Steve Homeyer Treasurer, Jordan Thomas Motion: Commissioner Loveless made a motion that nominees be accepted. Second: Commissioner Winchester seconded the motion and it passed unanimously. Calendar: Chairman Peek presented the CBC 2016 calendar of purposed meeting dates to the commissioners. The commissioners reviewed the dates. Motion: Commissioner Homeyer made a motion that 2016 calendar be accepted. Second: Commissioner Morgan seconded the motion and it passed unanimously. Chairman Peek inquired which commissioners need name tags and business cards. It was determined that Staff Member Spillman would email the commissioners to determine and inventory the needs. The commissioners discussed the cleaning supply needs for Adopt -A -Street. Motion: Commissioner Homeyer made a motion to authorized the purchase of additional trash bags and trash grabbers, not to exceed the amount of $200.00 Second: Commissioner Loveless seconded the motion and it passed unanimously. Commissioner Hancock opened a discussion concerning the I-30 corridor project. The commissioners discuss if links to published articles should be shared from the CBC Facebook page. Commissioner Hancock stated that this would promote engagement and raise awareness witch would tie into the CBC mission. ANOUNCEMENTS: ■ That the next Adopt -A -Street pickup will be decided at next month's meeting. + The next meeting will be, Thursday, December 03, at 11:30 am ADJOURNMENT: Motion: Commissioner Morgan made a motion to adjourn. Second: Commissioner Loveless seconded the motion and it passed unanimously. The meeting was adjourned at 12:38 pm LITTLE ROCK CITY BEAUTIFUL COMMISSIOM DEPARTMENT OF PLANNING AND DEVELOPMENT — 723 WEST MARKHAM — LITTLE ROCK, ARKANSAS 72201 PHONE: 501 371-4864 FAX: 501 371-6863 E—MAIL: DSP L1 AN c I I�K.ORG WEBSITE: WWW.LRCITYBEAUTIFULCOMMISSION.ORG November 05, 2015 ITEM NO. 1 C.B.C. 642 — NEW MATTERS Applicant: Address: Description: ORDINANCE RI~ UIRMENTS: Chapter 15, Sec. 15-96. Perimeter planting strips. Crafton Tull & Associates Owner Rock Capitol Group, LLC Agent Frank Riggins, Crafton Tull & Associates 1510 Rebsamen Park Road Riverside Commercial Park Lot 11 & 12 (a) A perimeter planting strip is required along any side of a vehicular use area that abuts adjoining property or the right-of-way of any street, highway or freeway. This strip shall be at least nine (9) feet wide. The perimeter planting strip adjacent to freeways or expressways shall be at least thirty (30) feet wide except within mature areas. VARIANCE REQUESTED To allow a reduction and removal of a portion of the west perimeter planting strip to less than the six (6) feet nine (9) inches that is typically required for developments in areas designated "mature" by the department of planning and development and approved by the planning commission and the city beautiful commission. FINDINGS: The proposed development is located at 1510 Rebsamen Park Road. The site encompasses 0.26 acres of land and is zoned C3. The applicant is proposing to raze the existing carwash facility and redevelop the site with a Tropical Smoothie restaurant. The property is located within an area of mixed office, commercial and residential uses. Currently two double drives on the north and south property lines extend from Rebsamen Park Road and serve as the entries and exits to the carwash site. The applicant is proposing construction of an approximate 1,350 square foot space. The entry for the building will be facing the primary parking area for the development (east) and there will be a secondary kitchen entrance facing Rebsamen Park Road to the north. There will be a one (1) twenty-four (24) foot drive from Rebsamen Park Road. The development is indicated with 10 parking spaces to include two (2) handicap spaces. All parking will be on the east side of the building. There will be no parking in the front or rear of the building and a dumpster will be located at the southwest corner of the site and will be enclosed as per the City of Little Rock requirements. The restaurant will also include a drive -through window operation. Without impacting the on -site parking a two (2) lane drive -through has been proposed to allow the stacking for six (6) cars as requested by the City Public Works traffic engineers. To incorporate the double stack drive -through the required six (6) feet nine (9) inch landscape perimeter to the south has been reduced to a one (1) foot width at its narrowest point. Adjacent to this perimeter is the drive through exit to the south. To the south a proposed six (6) foot wood privacy fence is to be placed on the property line to provide screening for the neighboring C3 zoned property. Three (3) trees and ten (10) shrubs would normally be required for this perimeter. As shown on the landscape plan two (2) of the trees required for this area have been moved to the east perimeter and one (1) tree has been moved to the west perimeter. Additional shrubs exceeding the number required for the south perimeter have also been located on the east and west perimeters. Considering Public Works requirement for the stacking of six (6) cars on this small site staff does not feel that the reduction of the south perimeter is an inappropriate request. STAFF RECOMMENDATION: Staff is supportive of the request to allow the reduced perimeter landscape strip as purposed. r w - UUyE p — § I 9 jIIIII!!IIlIIIIlI ���;x�s_ 911�1 'Es n! O 0 il- � i& 4s4=a 5 5 y yi LITTLE ROCK CITY BEAUTIFUL COM,bTTS5ION CITY BEAUTIFUL COMMISSION CALENDAR OF MEETING DATES 2016 Filing Date Meeting Date 12-03-2015 01-07-2016 01-07-2016 02-04-2016 02-04-2016 03-03-2016 03-03-2016 04-07-2016 04-07-2016 05-05-2016 05-05-2016 06-02-2016 06-02-2016 07-07-2016 07-07-2016 08-04-2016 08-04-2016 09-01-2016 09-01-2016 10-06-2016 10-06-2016 11-03-2016 11-03-2016 12-01-2016 12-01-2016 01-05-2017 NOTE: All Commission meetings to be held Curran Hall located at 615 E. Capitol Avenue and begin at 11:30 am; unless otherwise changed by the Commission. Adopted: November 05, 2015 For More Information Contact: Department of Planning and Development 723 West Markham Street Little Rock, Arkansas 72201 Phone: (501) 371-4790 City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864