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CBC 12-04-2008 (2)u The City Beautiful Commission held its regular meeting Thursday, December 4th, 2008, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Homeyer called the meeting to order. MEMBERS PRESENT: Lynn Warren Bill Wiedower Steve Homeyer Jennie Cole Debra Redding Lee Ann Overall Ben Jackson MEMBERS ABSENT: vacancy Kay Tatum ALSO PRESENT: Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City of Little Rock APPROVAL OF THE NOVEMBER MINUTES: Motion: Commissioner Warren made a motion to accept the minutes with the changes noted. Second: Commissioner Jackson seconded the motion and it passed unanimously. LANDSCAPE ORDINANCE PROPOSED CHANGES: City staff continues to collect data, work with the planning department staff and city hall. Motion: Commission Warren made a motion to bypass the comments from city staff until the January CBC meeting. Second: Commissioner Jackson seconded the motion and it passed unanimously. TREASURER'S REPORT: Per Debra Redding, Treasurer: Little Rock City Beautiful Commission Treasurer's Report 12-04-2008 Beginning Balance as of October 24th, 2008 $2,502.35 Credits Interest on Account .01 Total credits $ 0.01 S2,502.36 Debits Ck # 1151 Jennie Cole for frames Rein. $ 61.26 �2,502.35 Ending Bank Balance as of November 20t', 2008 $2,441.10 Commissioner Redding noted that she'd spoken with Ms. Venita Young in the Planning and Development Department and the remaining funds in the CBC budget from the city is $831.96. Commissioner Cole inquired about the source of the funds within the CBC checking account. Commissioner Warren explained the source(s). Discussion was held on the option of pre -paying for some of 2009's expense; for example, the website expense and/or lunches for the retreat. Motion: Vice -chair Wiedower made a motion to pre -pay for the CBC website; pending approval from the Planning and Development Department on whether or not the funds could be spent in this manner. Second: Commissioner Warren seconded the motion and it passed unanimously. COMMITTEE REPORTS: UPDATES: OLD BUSINESS: Garden Show 2009-Commissioner Redding noted the price for the garden show had gone up fifty dollars (50) this year for a total of two -hundred and fifty (250) dollars which has been paid. Landscape Awards(Jennie)- Vice -chair Wiedower will get a PDF of the poster design for the 2008 CBC Landscape Award to Commissioner Warren for the CBC Website. Eve of the Beholder {Debra Commissioner Redding reported that there were 21 awardees to date and she is checking on one address. Chair Homeyer noted he would sign the new awardees letter and get a copy to Commissioner Redding. Future Projects City Hall Rear Entry Garden — Chair Homeyer noted the trees were to be planted next week. Bemis is donating the trees and Chair Homeyer is installing them. I-630 Trees -no report. PR-Website-Commissioner Warren uploaded the following to the CBC Website: agendas, proposed 2009 calendar, Landscape Ordinance review meetings, hearing results for Landscape Awards, photos from the 2008 Landscape Awards, project page for donors, and revised contact list. Commissioner Warren also passed out an updated Contact List for Commissioners. Commissioner Warren also noted that Gail Owens, in City Parks and Recreation, is retiring and has all the archived information for the CBC. Commissioner Warren noted she'd attempt to get all that information transferred over to the Planning & Development Department prior to her retirement. KLRB- Vice -chair Wiedower was unable to attend last months meeting; however, his business partner intends to update him soon. Vice -chair Wiedower noted he would get with David Hathcock in the Public Works Department to see if the area in front of the skating rink is adopted yet. If not, the CBC might could solicit the skating rink to adopt that area of street(s). Discussion commenced regarding the new "change boxes" located in downtown Little Rock. It was noted the CBC might want to consider sponsoring a change box or sponsoring the downtown partnership. It was noted it was a great cause; however, not something the CBC could financially support. Adopt -A -Street- It was noted that CBC is to only pick up Bowman Curve on odd months only. Vice -chair Wiedower has been unsuccessful with catching prior CBC Jessica Watts to retrieve the pick up tools; however, will continue trying. Commissioner Warren noted she'd revised the letter to Walgreen's requesting the pick-up tools. Interstate Buffer Letter to the AR Highway Department: Extensive discussion commenced on the Interstate Buffer Letter to be sent to the Arkansas Highway Department. It was decided to dissect the letter and polish it prior to mailing. Motion: Vice -chair made a motion to send the letter to the AR Highway Department after the dissection and polishing had transpired. Second: Commissioner Warren seconded the motion. Failed to due no vote. It was decided to revisit the letter next month and then call for another vote at that time. NEW BUSINESS: 2009 CBC CALENDAR: Motion: Commissioner Warren made a motion to accept the 2009 CBC Calendar as submitted. Second: Commissioner Cole seconded the motion and it passed unanimously. Vice -chair Wiedower will get with KLRB and see what/if their Commission can do to help with the Board request and get back to city staff upon the receipt of an answer. 2009 CBC Retreat: Discussion commenced on an optimal date to have the annual 2009 CBC retreat. It was noted that Mr. Tony Bozynski, Director of Planning and Development had requested the retreat be held �J during the work week, during the day for more participation from city staff. Therefore, the date of January 21st and 3:00, location at Mangan Rainwater Culpepper was tentatively discussed. Chair Homeyer noted he would work on an itinerary for the retreat and also check on the date/location of the retreat and get back with the CBC. Motion: Commissioner Warren made a motion to adjourn Second: Commissioner Jackson seconded the motion and it passed unanimously. Adjournment: 12:55 p.m.