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CBC 06-04-2009MEETING NOTICE JUNE 2009 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 11:30 A.M. ON THURSDAY JUNE 4, 2009, IN ROOM 102, ROBINSON CENTER/ ROBINSON CONVENTION CENTER AGENDA CALL TO ORDER: ROLL CALL: Landscape Ordinance Update by city staff: APPROVAL OF THE MINUTES: :ASURER'S REPORT: e EXPENSES REPORT COMMITTEE REPORT: UPDATES • REVIEW SESSION: REVISED LANDSCAPE ORDINANCE • LANDSCAPE AWARDS • EYE OF THE BEHOLDER (EOB) — ■ COMMUNITY PROJECTS o CITY HALL REAR ENTRY GARDEN 0 1-630 TREES • PUBLIC REALATIONS o WEBSITE 0 LIBRARY EXHIBIT/ HISTORY EXHIBIT • KLRB (UPDATE) (4" Wed / Noon) ADOPT -A -STREET COODINATORS • GARDEN SHOW • INFORMATION / COMMUNICATION NEW BUSINESS: • LETTER TO STATE HIGHWAY COMMISSION ■ BY-LAW SIGNING ANNOUNCEMENTS: NEXT MEETING- THURSDAY, JULY 2ND, 2009 ADJOURNMENT STEVE CHRISTY DANA/CHRISTY MAY 7, 2009 LEE ANNE / JENNIE KAY / BILL STEVE/LYNN BEN /WALTER /CHRISTY LYNN KAY / LYN N BILL / WALTER BILL / WALTER DEBRA / STEVE/ WALTER JENNIE STEVE / CHRISTY STEVE STEVE LITTER PICK UP — SATURDAY, JULY 4T" (8:30AM) ( Change Date) LITTLE ROCK --------------- CITY BEAUTIFUL C0MMISSToN The City Beautiful Commission held its regular meeting Thursday, May 7th 2009, at 11:30 a.m. in the Robinson Auditorium, Room 102. Chair Homeyer called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT: Bill Wiedower Jennie Cole Kay Tatum Lee Ann Overall Walter Jennings Ben Jackson Steve Homeyer Debra Redding Lynn Warren Betsy Luten ALSO PRESENT: Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City of Little Rock APPROVAL OF THE APRIL MINUTES: Motion: Commissioner Warren made a motion to accept the minutes with suggested changes as noted. Second: Commissioner Cole seconded the motion and it passed unanimously. TREASURER'S REPORT: Per Debra Redding, Treasurer: Little Rock City Beautiful Commission Treasurer's Report 05-07-2009 Beginning Balance as of March 24th, 2009 Credits Debits Interest on Account .00 Total credits $ 0.00 Total debits $ 0 Ending Bank Balance as of April 22nd, 2009 Oxford Printing- $1,930.20 $1,930.20 $1,930.20 Two (2) new shirts were recently received and Oxford wants payment upfront from the CBC due to the lengthy delay(s) in payment. Commissioner Redding noted she'd simply give Chair Homeyer a check for payment to take with him as he orders. Also, noted on the financial record was Chair Homeyer had yet to be reimbursed by the City Planning Department. Commissioner Redding noted that she'd contact Venita Young, in the Planning Department for an inquiry. Chair Homeyer noted that he'd like to donate the monies to be reimbursed; it can be used to help with payment of the plaque for the feature behind city hall. LANDSCAPE ORDINANCE PROPOSED CHANGES: City staff continues to collect data, work within the planning department staff and with city hall and requests the CBC table the discussion for a later date. COMMITTEE REPORTS: UPDATES: OLD BUSINESS: Landscape Awards(Ben)- no report. Commissioner Cole noted she'd met with Mr. Scott Carter and the Landscape Awards, Call for Nominations, was presented in the newspaper, Arkansas Section, Thursday, May the 71h. It was also noted that it had been published on the Downtown Neighborhood Website. Eye of the Beholder (Kay) Commissioner Tatum noted that two (2) Eye Awards were being sent out. One nomination from Commissioner Warren, another from Commissioner Jennings. Chair Homeyer noted he had Eye Award Signs should any be needed by Commissioners. Future PrDiects City Hall Rear Entry Garden —Commissioner Warren had the following information for plaque options: 8 '/z X 11 = $246.00 5X7=$137.00 7 X 10 = $209.00 9 X 12 = $287.00 price includes everything but the mounting of the plaque onto the rock and tax. Options were discussed regarding size and materials. It was also noted that it would be nice to have the plaque donated for this project too. Commissioner Warren noted that approval had been granted for the plaque by the City Managers Office. Verbiage discussed then revised. Motion: Commissioner Tatum made a motion to fund the plaque at the 9" X 12" size and to proceed with the order. Second: Commissioner Luten seconded the motion and it passed unanimously. Chair Homeyer noted for the ribbon cutting, the plaque should already be mounted on the rock at presentation. Commissioner Warren then noted she'd get with Mr. Kumpuris about a September ribbon cutting date. Commissioner Warren also noted that she'd get with the City Managers Office on having the plaque mounted to the rock. I-630 Trees -no report. However, staff was ask to update on a few outstanding enforcement sites; the Value Place Hotel and Playtime Pizza. It was noted that staff has taken written corrective action towards both entities and at this time both parties are working with staff to resolve the issues outstanding. Chair Homeyer noted that he continues to draft a letter in response to these actions. PR-Wehsite- Commissioner Warren noted she had updated the site with the variance information, given by Commissioner Tatum. The library exhibit should be up and running soon. Commissioner Tatum was instructed to call Fletcher Library in June for plans of placement in July of data. Commissioner Tatum will continue working with Commissioner Warren on statuaries and items for placement on display at the local libraries. KLRB- (no report). Ado t-A-Street- Chair Homeyer spoke with Vice -chair Wiedower and has the pick up items so unless it rains, pick up as scheduled. Garden Show 2009-Commissioner Redding noted that at last months meeting Commissioner Jennings had inquired about the possibility of pre -selecting the booth at the Garden Show. Commissioner Redding checked into this option and found that the only pre -selection can be done in conjunction with individuals that are actually selling a product or service at the convention. Information/Communication-It was discussed that maybe information can be advertised regarding the Eye of the Beholder Awards, the upcoming dedication information, and perhaps the Landscape Awards in October. Otherwise, Commissioners be thinking of other areas/ideas of things the CBC can be advertising and just let Commissioner Cole know. Commissioner Tatum noted she'd already attempted Paper Trails and they didn't seem interested. NEW BUSINESS: By Law Adoption Ms. Carpenter sent out a redlined copy of the revisions to the by-laws to all of the CBC members and city support staff. Motion: Commissioner Warren made a motion to accept the bylaws with the changes noted by Beth Carpenter, Deputy City Attorney. Second: Commissioner Tatum seconded the motion and it passed unanimously. Deputy City Attorney, Beth Carpenter, noted she'd resend to Chair Homeyer for signage and a colored, signed copy can be sent to Commissioner Warren for updating of the webpage. Commissioner Warren inquired about the rose bush vouchers used in the Garden Show the past two years. Chair Homeyer noted that indeed the voucher will be used next year. An inquiry of the recent newspaper article regarding the landfill service company, BFI, was discussed. Deputy City Attorney, Beth Carpenter updated the CBC on the recent on goings of this site. Motion: Commissioner Warren made a motion to adjourn. Second: Commissioner Tatum seconded the motion and it passed unanimously. Adjournment: 12:29 p.m. ,_ , The City Beautiful Commission held its regular meeting Thursday, June 04, 2009, at 11:30 a.m. in the Robinson Auditorium, Room 102. Chair Homeyer called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT: Steve Homeyer Kay Tatum Lee Ann Overall Ben Jackson Jennie Cole Debra Redding Bill Wiedower Walter Jennings Lynn Warren Betsy Luten ALSO PRESENT: Dana Carney, Zoning and Subdivision Manager, Department of Planning & Development, City of Little Rock Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City of Little Rock Myra Jones, LR Realtors Association Sharl Hill, Master Gardener, Department of Agriculture, University of Arkansas LANDSCAPE ORDINANCE UPDATE: Mr. Dana Carney, Zoning and Subdivision Manager, distributed a synopsis to each CBC member of the proposed landscape ordinance amendments. He stated each issue was discussed at length and city staff felt that they had an amended revision package ready to go to the Board. Mr. Carney stated it had been agreed not to pursue the amendments that would have required additional perimeter plants and would have increased the interior landscape areas from eight (8) percent to ten (10) percent. He stated the proposed increase in the variance filing fee had been reduced from $250.00 to $150.00. Commissioner Jennings inquired who had been involved in the discussions. Staff noted that discussions had included the city planning staff, the City Manager, and leaders in the development community. Mr. Carney noted that it would only move forward from this point if the CBC was comfortable with the package of proposed amendments in front of them. Commissioner Warren inquired whether a compromise for the number of plants was attempted. Mr. Carney stated he felt that staff didn't see the point of pushing for a few more plants and that in the vast scope of things the City was gaining much more than what's being given up. Motion: Commissioner Warren made a motion to accept the recommended changes from the Planning Department. Second: Commissioner Luten seconded the motion and it passed unanimously. Commissioner Jennings noted that he wanted to encourage both the Planning Department and the CBC to continue moving forward with a tree preservation ordinance. Commissioner Jennings noted that CBC can help by being proactive about a tree preservation ordinance, by encouraging the city to begin now reviewing and researching other tree preservation ordinances. Commissioner Jennings hopes the each CBC will help in applying pressure and help with the work on a draft and in its formation. APPROVAL OF THE MAY MINUTES: Motion: Commissioner Warren made a motion to accept the minutes with suggested changes as noted. Second: Commissioner Jennings seconded the motion and it passed unanimously. TREASURER'S REPORT: no report. COMMITTEE REPORTS: UPDATES: OLD BUSINESS: Landscape_ Awards Ben - no report. Staff noted two (2) nominations had been turned in thus far. - - Eve of the Beholder (Kay) - Commissioner Tatum noted there were zero new nominations for the month. Future Proiects City Hall Rear Entry Garden —Commissioner Warren noted the water was still off on the garden and thus the irrigation may too, be turned off. Chair Homeyer noted that he'd check on its status. Commissioner Warren noted the price for the plaque was $307.15 for the 9 X 12 size, she'd continue to work on a ribbon cutting date, and will contact City Hall about the installation of the plaque on one of the rocks in the garden. The CBC may want to add some annuals at a later date closer to the ribbon cutting. I-630 Trees -no report. PR-Website(Lynn)- Commissioner Warren noted she had updated the site; put up the agenda, final minutes, final by-laws, and updated contact list. Commissioner Tatum contacted Fletcher Library about an exhibit. The exhibit should be displayed at Fletcher in July and at Terry Library in August. Commissioner Warren noted that she'd get with Parks and Recreation regarding some archives for the exhibit. KLRB(WalterL Commissioner Jennings reported that progress had been made on the very first median project, located at 2nd Street and Cumberland, per Heifer international. A press event is set for June the 10 on the project and at Heifer International on July the 5"'. The second area, near UALR, is having some funding issues; therefore, is on hold at this time. Commissioner Jennings noted also of interest at KLRB is recycling issues of the private vendors. Currently, picking up recyclable refuse isn't included in the contract with the City of Little Rock. It was mentioned the City maybe could use some public support to include in the RFP(request for proposals) that recycling must be a line item included. Commissioner Jennings requests the CBC think about what we as a Commission can do to help and recommends it be denoted on the CBC agenda next month. Commissioner Warren noted that schools would certainly be interested in recycling options and suggested sending a letter from the CBC to the City Manager, Bruce Moore. Motion: Commissioner Warren made a motion for the CBC to write a letter to the City Manager in support of the recommended requirement of a recycling component in the next RFP issued for commercial waste collection services. Commissioner Jennings noted that the KLRB Commission has had a website donated and is in the process of acquiring a physical location at 1423 S. Main Street, in downtown Little Rock. This site will be staffed at all times and include a landline telephone. Staffing will be on a voluntarily basis. Green host is the company hosting the website for KLRB. August 8th is the date for the annual litter survey for KLRB. It will require about four (4) hours of a volunteers time, CBC members participation is appreciated. The Chair of KLRB, is Nash Abrams. Chair Homeyer ask the CBC if they would like to pursue sending out letters to various companies about picking up their street adjacent to their properties. Commissioner Jennings noted that upon completion of the litter index, KLRB intends on approaching companies in just such a manner. Commissioner Jennings noted that when areas fall below a level 3 or 4 then they ask the companies to participate. Ada t-A-Street- Chair Homeyer noted the pick up date has changed to June 27th Garden Show 2009-no report. Information/Communication-Chair Homeyer noted that he was still composing the letter to the Arkansas Highway Department and would also work on a letter to the Mayor; presenting both at the next meeting. NEW BUSINESS: Chair Homeyer inquired about the City's current contract with wrecker companies requiring wrecker companies to clean up debris after an accident. Deputy City Attorney Beth Carpenter stated she would provide a report at the next meeting. Ms. Carpenter noted that the City is currently required to sweep City streets pursuant to the City's storm water quality management program. By Law Adoption It was noted the By Law Signing was May the 71h, 2009. Original copy given to staff. Motion: Commissioner Tatum made a motion to adjourn. Second: Commissioner Warren seconded the motion and it passed unanimously. Adjournment: 12:41 p.m. Y r Lp ' , �f�� i l kouscaf-Vttd Z 4- 4 Oj � F (mac ( Zn,v 1`U c l- t J - �_ 1� ( a� / u.�• 1 .. : (~ �/: -r + I ' r, f / y G� L-� �; _ Lam•' .�- C1 : f ; i I r. ` 5' ' jolt r 1 1 Into r . I I, -oov 1. als t.z - - i l�� � Vi ��n _•l-L� �S `I �•`s��.r- � V / 4'�iL.L_�1 'i A ,�• •�I Lr� �� .� .f _ - �� .� •�•C� 1 !'.I�- . 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