CBC 02-05-2009MEETING NOTICE
FEBRUARY 2009
THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 11:30 A.M. ON THURSDAY
FEBRUARY 5, 2009, IN THE SISTER CITIES CONFERENCE ROOM ON THE SECOND FLOOR OF CITY HALL
AGENDA
CALL TO ORDER: STEVE
ROLL CALL: CHRISTY
INTRODUCTION OF NEW MEMBER:
APPROVAL OF THE MINUTES: JANUARY 8, 2009
OPEN PUBLIC HEARING:
ITEM NO. 1- C.B.C.614- NEW BUSINESS:
SONIC AMERICA'S DRIVE IN, 2917 CANTRELL RD, WAYNE BRAYTON, AGENT, DIRECTOR-SRI FACILITIES
Close Public Hearin
TREASURER'S REPORT:
EXPENSES REPORT DEBRA
; OMMITTEE REPORT: UPDATES
REVIEW SESSION: REVISED LANDSCAPE ORDINANCE
• LANDSCAPE AWARDS
• EYE OF THE BEHOLDER (EOB) —
• COMMUNITY PROJECTS
o CITY HALL REAR ENTRY GARDEN
o 1-630 TREES
• PUBLIC REALATIONS
o WEBSITE
o LIBRARY EXHIBIT
• KLRB (UPDATE) (4" Wed / Noon)
• ADOPT -A -STREET COODINATORS
• GARDEN SHOW
"DREAM GARDEN S"-FEB.27TH-MAR. 1sT
• HISTORY EXHIBIT
• INFORMATION / COMMUNICATION
NEW BUSINESS:
ANNOUNCEMENTS:
NEXT MEETING- THURSDAY, MARCH 5, 2009
(_ADJOURNMENT
LEE ANNE / JENNIE
KAY / BILL
STEVE/LYNN
BEN /WALTER /CHRISTY
LYN N
KAY
BILL / WALTER
BILL / WALTER
DEBRA / STEVE/ WALTER
KAY / LYNN
JEANNE
STEVE / CHRISTY
LITTER PICK UP - SATURDAY, FEB.7T" (8:30AM)
LITTLE ROCK
CITY BEAUTIFUL
C0MMissroN
The City Beautiful Commission held its regular meeting Thursday, February 05, 2009, at
11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair
Homeyer called the meeting to order.
MEMBERS PRESENT: Bill Wiedower Steve Homeyer
Jennie Cole Debra Redding
Kay Tatum
MEMBERS ABSENT: Ben Jackson
Lee Ann Overall
vacancy
vacancy
ALSO PRESENT: Tony Bozynski, Director, Department of Planning & Development,
City of Little Rock
Dana Carney, Zoning and Subdivision Manager, Department of
Planning & Development, City of Little Rock
Christy Marvel, Plans Development Administrator, Department of
Planning & Development, City of Little Rock
Beth Blevins Carpenter, Deputy City Attorney, City of Little Rock
Lynn Warren, Citizen and prior CSC Chair
Walter Jennings, Citizen and prior City Beautiful Commissioner
Marvin Rathbun, Director of Operation, Sonic Americas Drive -In
Scott Slifka, Supervisor, Sonic Americas Drive -In
Larry Jordan, Owner of Fabulous Finds Antique Store
APPROVAL OF THE JANUARY MINUTES:
Motion: Vice -Chair Wiedower made a motion to accept the minutes with the changes noted.
Second: Commissioner Tatum seconded the motion and it passed unanimously.
C.B.C. LANDSCAPE VARIANCE PUBLIC HEARING CASE NO.614:
Due to the low number of City Beautiful Commissioners, the applicant requested the hearing be
deferred.
Motion: Vice Chair Wiedower made a motion to accept the applicants deferral request.
Second: Commissioner Cole seconded the motion and it passed unanimously.
TREASURER'S REPORT: Per Debra Redding, Treasurer:
Little Rock City Beautiful Commission
Treasurer's Report
02-05-09
Beginning Balance as of December 23`d, 2008 $2�.10
Credits
Interest on Account .00
Total credits $ 0.00 $2,191.10
Debits none
Ending Bank Balance as of February 5th, 2009
$2,191.10
Chair Homeyer noted that he'd purchased the gift certificate for the retreat facilitator from his
personal account and needs to be reimbursed for the amount of $75.00, out of the CBC non -city
funds.
LANDSCAPE ORDINANCE PROPOSED CHANGES:
City staff continues to collect data, work within the planning department staff and with city hall.
COMMITTEE REPORTS: UPDATES:
OLD BUSINESS:
Landscape Awards Ben - Commissioner Cole recommended Commissioners always be on the
lookout for potential landscape awards. Mrs. Lynn Warren recommended the use of the LR
Garden Club 2009 Landscape Award poster for display in the garden show this year.
Eye of the Beholder - Commissioner Redding forwarded the letter to Commissioner
Tatum and has also given her the supplies.
Future Projects
City Hail Rear Entry Garden — Chair Homeyer noted the trees are planted; ribbon
cutting will commence in the Spring. Mrs. Lynn Warren will contact the schedulers for the
officers of the Mayor, City Manager, B.J. Wyrick, and Scott Carter, City PR representative to
find a date in April or May.
I-630 Trees -no report.
PR-Website- Mrs. Lynn Warren noted she'd uploaded the following to the CBC website: all the
current meeting meetings agendas and draft minutes (all reformatted for the current year), 2009
retreat agenda, the upcoming variance, the buffer letter written to the AR Highway Department
and added a copy of the current proposed landscape ordinance that is continually being reviewed
and adjusted on the front page as requested. Mrs. Warren is working with Ms. Marvel on getting
all the fnaI copies of the minutes for the years of 2007 & 2008 and after merging them into one
document for each year; they will be posted on the meeting page, similar to the yearly minutes
from 2006. Retreat minutes are pending.
Commissioner Tatum visited the Butler Center, Little Rock Library for archives of the CBC.
The first dated document reflects January 1948; therefore, the CBC is at least that old.
Commissioner Tatum was able to find valuable information ranging from photos of prior
winners of CBC beauty pageants. It appeared the pageant died out around 1966 to 1967;
however a 5 year old pageant commenced in the years 1965 and 1966. Commissioner Tatum
believes the 5 year old pageant maybe something the CBC would want to consider doing and
include the winner in the Christmas Parade annually by riding with the Mayor. Perhaps, this
pageant could be tied into the earth day event. Purchased and copied three (3) photos far a total
of $30.00 (scans) and $9.00 (photos 8 X 10). Commissioner Tatum will have the photos ready to
display at both the 2008 Flower and Garden Show and for the future Library exhibit.
Commissioner will email all of the details of the information found to all Commissioners.
KL LB- Mr. Walter Jennings relayed how the KLRB is primarily working on two issues:
Defining the objectives/job duties of the recently hired city staff individual and ways in which to
increase recycling and decrease litter. Otherwise, the KLRB is awaiting the finalization of a
contract agreement between the city and state that can be used for a third parties adoption.
Adopt -A -Street- A map for the Adopt -A -Street is still needed. Ms. Marvel has a copy of one
that is outdated, 2002 but can be obtained and used if something else cannot be generated prior to
the Garden Show.
Garden Show 2009-Chair Homeyer contacted all six (6) of the local nurseries and all but one,
Horticare Inc., agreed to participate and honor the coupon that was printed in 2008. Also at the
table, a fact finding sheets and adopt -a -street brochures. Mrs. Warren contacted several people
for donations: P. Allen Smith's office for the donation of six (6) signed book, "Living in the
Garden Home", same book as the previous year. The Secretary of State's office will donate 500
copies of their grounds booklet which includes information on the trees and gardens on the
Capitol grounds (including the rose gardens), Keep Arkansas Beautiful can provide the 1-800
phone number tags for calling in litterers. The City Director, Stacy Hurst, donated a rose flower
arrangement from Tipton Hurst, similar to last year. Action plan sheets were distributed for
manning the booth to provide two (2) people per time slot. It was decided that there should be
three (3) drawings per day. The hours for the drawings are at 11:00, 1:00, and 3:00. It was noted
a Iarge number of people gather for the drawing(s) and it's a great time to bullet point some of
the ongoing projects the CBC is working on. Mr. Walter Jennings agreed to compose a bullet
point sheet for the show. Tipton -Hurst agreed to donate a flower arrangement and
Commissioner Cole agreed to obtain the arrangement since she was the first to serve in the
garden booth and to bring something that the drawing names can be put within.
NEW BUSINESS:
Mrs. Lynn Warren noted that she intended to get a fact sheet on "Complete the Streets" as a part
of the American Society of Landscape Architects (ASLA) legislative efforts. It promotes any
renovation and construction on roadways to "complete the street" to accommodate all forms of
transportation, such as cars, bicyclists, pedestrians, ADA issues, etc. If the Commission is
interested in this concept, CBC, per its duty, could hand out this fact sheet to the Board of
Directors for consideration. The website is http://www.completestreets.org / Mrs. Warren will
email the fact sheet for the CBC to review and bring it to the next meeting for discussion and
consider pursuing as a recommendation to the Board.
The CBC logo shirts are in for both Commissioner Jackson and Commissioner Overall.
Motion: Vice -Chair Wiedower made a motion to adjourn.
Second: Commissioner Tatum seconded the motion and it passed unanimously.
Adjournment: 12:53 p.m.
February 05, 2009
ITEM NO. 1- C.B.C. 614 - NEW MATTERS
Applicant:
Address:
Description:
ORDINANCE RE UI REMENTS:
Sonic America's Drive -In
Wayne Brayton, Agent
Director-SRI Facilities
2917 Cantrell Road
Lot 1, Cook-Alworth Subdivision
1. A perimeter planting strip is required along any side of a vehicular use area that abuts
adjoining property. This strip shall be at least nine (9) feet wide.
2. The city official may grant not more than a twenty-five (25) percent reduction of these
provisions for developments within mature areas.
VARIANCE RE UESTED:
1. The elimination of a portion of the nine foot (9') foot wide perimeter landscaping strip
along the southeastern property line.
FINDINGS:
Sonic, America's Drive -In is located on the C-3 zoned property located at 2917 Cantrell Road.
This particular Sonic was constructed approximately five (5) years ago. It includes outdoor
seating, indoor seating, and one drive through lane. The applicant would like to have an
additional drive through lane added to this site. According to the applicant, this proposed lane
would be for the beverage pick-up only. Currently, the waiting time for customers is longer
than wanted for optimal customer service. The majority of customers are for beverage purchase
only. This additional lane would allow for faster service to all their customers. The lane would
be ten foot (10') wide and fifty (50) foot in length. For the addition of this drive through lane to
commence the nine (9') foot wide perimeter landscape strip will be eliminated in its entirety for
fifty (50') foot. It is the intention of the applicant to relocate the three (3) trees affected by this
additional drive through lane. A Splash Carwash is located on the northwestern property line of
this site and an antique mall along the southeastern property line. Residential properties lie long
the rear of the property.
Staff has received two (2) phone calls in conjunction with this request. Mr. Max Brantley whom
resides at 3210 Edgerstoune Lane, sent the following email and requested that it be forwarded
onto the commission: "I continue to have questions about the portable building and their
inability to police the litter strewn over neighboring property, But I also have a very real concern
about putting a parallel Iane of traffic into Cantrell Road. This property was too narrow for this
development. The shared entrance driveway with the car wash is already a huge problem. The
curve and inadequate turn lane on Cantrell are the cause of frequent accidents and near misses.
Putting two lanes of traffic exiting the building simultaneously into an already difficult traffic
situation strikes me as imprudent. Don't know if that's a city beautiful issue or not. But the Sonic
sold this plan in part with the landscaping, which was a pleasant departure. They knew the rules.
They should abide by them, not try to change them when they think nobody is looking." Mr.
Brantley wanted to go on record as being against. Secondly, a phone call from Mr. Mort Geeter,
co-owner of the Splash Carwash next door wanted to go on record as being indifferent and really
has no problem with the applicants request because its on the opposite side of his property.
Staff does not support the total elimination of the perimeter landscape requirement.
STAFF RECOMMENDATION:
Staff recommends denial of the requested perimeter landscape strip variance.
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