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CBC 11-08-2008MEETING NOTICE NOVEMBER 2008 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 11:30 A.M. ON THURSDAY NOVEMBER 6, 2008, IN THE BOARD OF DIRECTORS ROOM ON THE SECOND FLOOR OF CITY HALL AGENDA CALL TO ORDER: ROLL CALL: STEVE CHRISTY INTRODUCTION OF NEW MEMBER: Lee Anne Overall & Ben Jackson APPROVAL OF THE MINUTES: OCTOBER 7, 2008 OPEN PUBLIC HEARING: PUBLIC REVIEW SESSION: REVISED LANDSCAPE ORDINANCE Close Public Hearin TREASURER'S REPORT: DEBRA UPCOMING EXPENSES TO REPORT TO THE CITY (SEPT) ;OMMITTEE REPORT: UPDATES • LANDSCAPE AWARDS (OVERVIEW) ■ EYE OF THE BEHOLDER (EOB) — TOTAL? • COMMUNITY PROJECTS o CITY HALL REAR ENTRY GARDEN o 1-630 TREES • PUBLIC REALATIONS o WEBSITE o LIBRARY EXHIBIT • GARDEN SHOW • KLRB (UPDATE) • ADOPT -A -STREET COODINATORS • GARDEN SHOW ($200 DUE BY DEC. 1ST) 'DREAMING IN GARDENS"-FEB.27TH-MAR. 1ST JENNIE DEBRA STEVE/LYNN WALTER / /CHRISTY LYNN/ KAY WALTER BILL/U� DEBRA ? NEW BUSINESS: STEVE / CHRISTY • ANTI- LITTER CAMPAIGN REQUESTED BY DIRECTOR WRIGHT (WARD 6) ANNOUNCEMENTS: NEXT MEETING- THURSDAY, DECEMBER 4, 2008 ADJOURNMENT LITTER PICK UP — SATURDAY, NOV. 8T" (8:30AM) LITTLE ROCK CITY BEAUTIFUL COMMISSION The City Beautiful Commission held its regular meeting Tuesday, October 7th, 2008, at 11:30 a.m. in the City Board Room on the second floor of City Hall. Vice -chair Homeyer called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT: Lynn Warren Steve Homeyer Jennie Cole Ben Jackson Lee Arm Overall Bill Wiedower Walter Jennings Kay Tatum Debra Redding ALSO PRESENT: Dana Carney, Zoning and Subdivision Manager, Department of Planning & Development, City of Little Rock Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City of Little Rock Susan Deselle with Van Hansen Realtors, agent for Andy Hicks Frank Riggins, Crafton, Tull, and Sparks Engineers Myra Jones, Little Rock Realtors Association Troy Laha, Engineer and Surveyor Dottie Funk, prior task force member Greg Mueller, Ashley Company Drew Basham, Realtors Association APPROVAL OF THE SEPTEMBER MINUTES: Motion: Commissioner Tatum made a motion to accept the minutes with the changes noted. Second: Commissioner Cole seconded the motion and it passed unanimously. TREASURER'S REPORT: Per Debra Redding, Treasurer: Little Rock City Beautiful Commission Treasurer's Report 10-07-2008 Beginning Balance as of August 22nd, 2008 $2,545.81 Credits Interest on Account •22 Total credits $ 0.22 S2,546.03 Debits $2,546.if3 No debits Ending Bank Balance as of September 22nd, 2008 $2,546.03 OPENING OF PUBLIC MEETING: ITEM NO. 1-CBC Case 611-NEW BUSINESS: A & L Energy, 11001 Interstate 30, Bruce Busada, Owner Gary Dean, AIA with Williams & Dean, Architects, agent City staff requested this item be deferred to the November 6th, 2008 schedule meeting. Staff is still working out technical issues with the applicant. Motion: Vice -chair Homeyer made a motion to defer Item number 1 to the November 6th meeting date. Second: Commissioner Jackson seconded the motion and it passed unanimously. ITEM NO.2-CBC Case 612-NEW BUSINESS: Andy Hicks Architecture Studio, Owner located at 209 N. Pierce Susan City staff began the presentation regarding the redevelopment of the site located at 209 N. Pierce Street which consists of an existing structure which was originally constructed in 1982 as a single story 1,100 square foot single-family residence on a residential lot measuring 50 feet by 162.5 feet containing 8,125 square feet of total land area. The property was subsequently rezoned to 0-3, General Office District and the rear yard was paved to provide a parking lot for an office use. The applicant is proposing an addition to the existing home with a maximum area of 1,800 square feet. A portion of the 2nd floor will span over an open parking area for 3 automobiles, creating a "carport". The new addition will be at the rear of the property and will observe the four -foot side yard setback and the 25-foot rear yard setback required adjacent to residential property per the Mid -town Overlay. The new development will provide one building with a maximum of 2,900 square feet. On September 18th, 2008 the Planning Commission approved the short -form POD to allow the rezoning of the property and to allow the mixed use of residential and office on the site. Upon review by the City Beautiful Commission this application will be forwarded to the Board of Directors for final approval. The applicant proposes the continued use of the driveway and rear parking lot. Some small portion of the paving will be removed or added as required to conform to the new addition. The developer is requesting the placement of a six-foot wood fence at the rear of the property along the original alley side and along the north and south sides to approximately 25 feet from the right of way. Portions of an existing chain link fence will be maintained for security at the rear. Two mature trees located at the rear of the property will be removed to make way for the addition. The remaining trees on site will be maintained. The landscape ordinance requires a minimal six foot nine inch wide (6'-9") perimeter landscape strip around the sites entirety. The driveway along the southern perimeter of the site is existing and located within this minimal perimeter landscaping strip. To remove any of the paved surface area will warrant the driveway unusable due to the width reduction. Proposed along this driveway is a six foot high opaque fence only. Thus, the southern property line is unable to meet the green space requirement nor the plant material requirement and is requesting the elimination of these requirements for this area. However, the applicant has shown additional plantings in other areas of the site to mitigate for the green space deficiencies and also agreed to plant additional street trees along N. Pierce Street. These trees proposed will be located within the public right-of-way and thus will require a franchise agreement with the City of Little Rock. Along the northern property line, the existing building on the site has a setback of four foot and the applicant would like to keep this same building setback along the sites northern entirety. This equates to a two foot nine inch wide deficiency in meeting the perimeter landscape requirement along the northern property line. However, the applicant has shown sufficient plant material in this area to meet the landscape ordinance requirements. The requirements of the Mid- town Overlay District are being met with this application. Staff feels the request for the elimination and reduction of the landscape perimeter requirements is warranted on this particular site. The existing driveway is eleven foot (I I') wide and reducing the width would warrant the driveway virtually unusable. Otherwise, the site is located within both the designated mature area of the city and within the Mid -town Overlay District area; therefore, revitalization of this area is highly encouraged and we feel the applicant is rehabilitating a stressed property. Staff recommends approval of the request as submitted. Susan Deselle with Van Hansen Realtors presented a rendered site plan reflecting the proposed redevelopment of the site. Ms. Deselle noted there are 8 existing trees on the site that will be retained with this new development. Ms. Deselle also noted that the site in question is located close to the new Mid -town mall. Some of the existing trees will help to screen the property along the southern property line; therefore, the fence will not be continued all the way to the east because these existing trees would have to be removed. Commissioner Redding inquired about the location of the four inch (4") Mulberry tree. The applicant pointed out their location. Motion: Commissioner Jennings made a motion to approve the variance request as submitted. Second: Commissioner Redding seconded the motion and it passed unanimously. ITEM NO.3-CBC Case 613-NEW BUSINESS: Stifft's Station Partners, LLC, 1001 Kavanaugh Boulevard, Frank Riggins, ASLA, agent with Crafton, Tull, Sparks, and Associates. Staff began the presentation for the property located at 1001 Kavanaugh Boulevard which consists of four separate parcels totaling 22,823 square feet. There are three buildings located on the site. Building 1, fronting on Kavanaugh Boulevard containing 4,380 square feet, building 2, fronting on Markham Street, containing 3,170 square feet and Building 3, fronting on West Markham Street and to be removed containing 1,830 square feet. The owner's objective is to lease the 4,380 square foot Kavanaugh building for commercial uses. Those uses include food and retail establishments. Plans also include the removal of the western building which will allow for an additional 10 parking space lot to serve the needs of the two remaining buildings. The current owners intend to continue the commercial uses of the two older brick buildings facing Kavanaugh Boulevard and Markham Street. The also intend to retain and improve the existing parking lot, remove the newer 1,830 square foot building facing west of the public alley and to improve that area (Parcel C), with additional parking. The resulting parking on the site would be 27 spaces to accommodate approximately 7,550 square feet of leasable space. On August the 71h, 2008 the City of Little Rock Planning Commission approved the site per the Planned Commercial Development process. Overall, the owners intentions are to generally simplify and cleanup the existing uses and multiple zoning classifications and to upgrade the sites appearance and usability. To accommodate the commercial uses; the proposed parking lot(s) are unable to meet the City of Little Rock's landscape ordinance in its totality. On August the 71h, 2008 the City of Little Rock Planning Commission approved the elimination of an undisturbed land use buffer and the reduction of the land use buffer along the western perimeter of the project. This area along the triangular piece of land that runs both along Markham Street and along the western most property line does not meet the City's minimal landscaper perimeter ordinance. The landscape ordinance requires a six foot nine inch wide (6'-9") wide landscape perimeter strip. Along Markham Street this amount proposed is six foot (6') in width. Along the western property line this amount varies in width but is three foot (3') at its shortest depth which is located as a backup area for the parking lot. In one additional area the parking lot encroaches into the six foot nine inch (6'-9") wide landscape strip and is five foot (5') in width. Otherwise this newly proposed parking lot both meets and exceeds the City of Little Rock's landscape ordinance requirements. The western most property line is also proposing a six foot high opaque wooden face, good side faced towards the neighboring property to help screen this parking area from the adjoining property. The other parcel of land also lacks the room to fully comply with the minimal landscape ordinance requirements. The perimeter of the parking lot along the northern perimeter of the property reflects a landscape perimeter of three foot six inches (3'-6") which is a deficiency of three foot three inches (3'-3"). Along this northern perimeter the applicant is proposing a six foot high opaque wooden face, good side faced towards the neighboring property to help screen this parking area from the adjoining property. The applicant has agreed to saw cut and remove existing concrete from this area to accommodate the landscaping material required for this area. Although the depth required for this area is absent the required plant material for this area exceeds the amount required per ordinance. -"J The landscape ordinance requires the equivalent of three foot of building landscaping to be located between the building and the parking lot. The proposed plan is deficient sixty-two square foot in area and lacking two (2) trees. However, this area is also an upgrade to the site and the amount of shrubs required is more than doubled. The owner is proposing to enclose the onsite dumpster on three sides with a wooden fence and to have gates on the front. The applicant also intends on installing large planters along Kavanaugh Boulevard; both of which are an additional upgrade to the site. The applicant is also proposing to save an existing six inch (6") Hackberry tree; although not required. Staff feels that overall the site will be an upgrade to the area and feels the applicant has worked hard with city staff to address the majority of the onsite issues. Staff recommends approval of the application as submitted. Mr. Frank Riggins, agent for the site in question presented a rendered landscape plan. Mr. Riggins noted that although in one location the parking lot in the triangular parcel of property falls to three foot (3') overall, the other areas are larger than the minimal required. Mr. Riggins also noted that this property line doesn't coincide with the sidewalk. Mr. Riggins also pointed out that there are apartments that take access off of this alley that bisects the properties. Chair Warren ask the applicant if both of the buildings will be used. Mr. Riggins responded yes, indeed they will both be used. Chair Warren inquired about the applicants plans for fencing along the northern and western property lines. Mr. Riggins noted that a fence will be located in all of these areas. In one location a lot of privet exists near a retaining wall and this privet and wall are also to remain. Mr. Riggins pointed out that the existing onsite dumpster will be screened on all four sides. It was ask if an automatic irrigation system was included on this plan. Mr. Riggins noted that currently they are not proposing an automatic irrigation system but hose bibs to be located throughout the site for watering. Vice -chair Homeyer inquired the locations of the landscape beds vs. the paved surfaces areas. Chair Warren noted that she believed that all the landscaped areas should have an automatic irrigation system to water the new plant material, with maybe the exception of the large planters shown along Kavanaugh Boulevard. Mr. Riggins noted that he would be willing to amend his application to include the automatic irrigation system to all of the landscaped area minus the planters along Kavanaugh Boulevard. Motion: Vice chair Homeyer made a motion to accept the landscape variance with the inclusion of all the planting areas, minus the potted plants along Kavanaugh Boulevard, being automatically irrigated. Second: Commissioner Redding seconded the motion and it passed unanimously. Discussion of proposed landscape ordinance amendments: The Chair opened the floor for comments on the proposed ordinance amendments. Gregg Mueller of the Ashley Group addressed the Commission and noted several provisions in the amendment package that he had concerns with. He said the change in the definition of tree topping which would change the limb size from 3 inches to 2 inches would hamper the ability to maintain trees in a manicured manner. He questioned the increase in CBC variance application fee from $100.00 to $250.00. Mr. Mueller spoke against the proposed increase in interior landscaping form 8% to 10%. He presented a case study showing the impact and stated the change would have a significant financial impact on development. Mr. Mueller spoke against the proposal to require at least 50% of plantings to be evergreen varieties, stating such a requirement would limit visibility of sites. Dottie Funk spoke in support of the amendments and suggested several other changes that she felt were needed. She suggested a compromise might be possible on the interior landscaping, perhaps 9%, not 10%. Drew Basham addressed the Commission and voiced many of the same concerns addressed by Mr. Mueller. Mr. Basham stated he was not opposed to requiring commercial parking lots to be landscaped as other vehicular use areas. He stated the concern about the proposal to require 50% evergreen was more about trees than shrubs since trees would be more likely to block visibility of the sites. Troy Laha addressed the Commission and suggested reducing the perimeter landscape strip requirements on smaller sites. He voiced concert about the proposal to change the perimeter shrub requirement from 1 for each 10 feet to 3 for each 10 feet. He also spoke against the fee increase. There were no additional comments. The Commission determined it would be appropriate to allow additional discussion at the November meeting. COMMITTEE REPORTS: UPDATES: Welcoming and Introduction of Ben Jackson to the CBC. Garden Show 2009-Commissioner Redding noted that shed remain as the committee chair for the 2009 Garden Show. The dates are February the 27th through March the 1" and titled, "Dream Gardens". The applications are supposed to be mailed this month; therefore, Commissioner Redding should have an application to present to the CBC next month. Landscape Awards Jennie -Commissioner Cole noted that Commissioner Wiedower had reproduced the posters and frames in his office at the cost of $61.26. Commissioner Redding noted she'd mail a reimbursement check to Commissioner Cole for the full amount and then ask for reimbursement from the city. Commissioner Cole noted that she'd be able to acquire table clothes and other small items from the City of Little Rock's Parks Department for around $20.00. Chair Warren noted that she'd printed up a number of flyers for tonight's ceremony denoting both the 2008 Award Winners and the accomplishments and projects of the CBC in 2008. Chair Warren noted that she'd be reserving seating for the awardees tonight in the Board Room. Vice chair Homeyer noted that he'd coordinate with the new CBC members about a new CBC logo shirt for each of them. Eye of the Beholder(Debra) - Commissioner Redding reported that there were 20 new awardees. Future Proiects City Hall Rear Entry Garden — no report. I-630 Trees -no report. PR-Website-Chair Warren noted the amount of site hits has tripled and continues to be a success. KLRB- It was noted that the City Manager agreed to assign a city staff person to the KLRB committee. Ado t-A-Street- no report. OLD BUSINESS: Crain Dealership Update Chair Warren noted that she'd attended the last Planning Commission Hearing to speak against the elimination of the buffer along the I-430 corridor. However, the Planning Commission voted to approve it. Chair Warren at this time thinks the letter the CBC drafted against the elimination of this buffer should be sent to the Arkansas Highway Department because landowners can currently go to them to clear out the Interstate Buffer within the right-of-way. Chair Warren inquired to city staff whether or not the CBC as a board can oppose the decision of the Planning Commission. Deputy City Attorney, Beth Carpenter noted she was sure that as a LR citizen Ms. Warren would be able to appeal. However, Ms. Carpenter noted she'd have to investigate the procedure for the CBC to appeal. Motion: Commissioner Cole made a motion to adjourn Second: Commissioner Jackson seconded the motion and it passed unanimously. Adjournment: 2:13 p.m. I,-,: Please Pay BY ;•This Invol Ji-aakYlU/ I eneration P,o ucfs Cornparly PCB Box 648 (411 This Way St.) Lake Jackson, TX 77566 979-285-9600, Fax 285-9644 BILL TO Phone: 244-5473 City of LR Planning & Development Attn: Christy Marvel 723 W. Markham Little Rock, AR 72201 QTY PRODUCT DESCRIPTION 3 Printing - Sublimat... Name Badges 1 Shipping Shipping & Handling IN" CE NO.: 1872 INVOICED: 11 /13/2008 DUE: 11 f 13/2008 SHIP TO City of LR Planning & Development Attn: Christy Marvel 723 W. Markham Little Lack, AR 72201 UPS tracking number: 1Z2VV196RO393005710 OLIt-of-state Sale REP SHIP CARRIER TERMS ORDERED BY P.O. NUMBER VMS 'I1113/2008: UPS Upon Receipt verbal R The highest cornp/hments w-- recieve are the r ferra:F of friends and business µ associates- T %tank you for your business. L�iS t ust_ �l r !R iF:` :�. G P_ 1e; cT; :i-7 i y �1'C iS. t'; 7: :�'f S ^.t ,.`? v� t € �fi°'e ^�?, 'f f�a a,` hie;; afto 0 days. Alf coifect.`On Lees UNIT PRIGS AMOUNT 10.50 31.50T 8.50 8.5+0T Total $40.00 Payments g.00 5=440 .'=.'Y'..f . Q G C.rrTL1; R cx CITY L EAu-n F U L COMN€I5S10N MEETING NOTICE OCTOBER 2008 The City Beautiful Commission will hold its regular meeting at 1 1:30 a.m. on Thursday, October 7, 2008 (new datc), in the _Loard of Directors Room on the second floor of City Hall. AGENDA Call to Order Lynn Roll Call Christy Welcome new members: Lee Anne Overall & Ben Jackson Approval of the Minutes August 7, 2008 Open public rearing: '^^" ' '� 1 1023 interstate 30), Bruce Busada, I'1"L�:M NO. 1 -- C.B.C. 51.1_ NEW BUSINESS: A & L Ene€•gy.-svrr�-ate ( Owner, Gary Dean, AIA with Williams & Dean Architects, agent ITEM NO. 2 — C.B.G. 512 NEW BUSINESS: Andy Hicks Architecture Studio (owner), 209 N. Pierce Street ITEM NO. 3 ---• sZ,i3 G -,6 9 3 NEW BUSINESS: Stiffs s Station Partners, LLC, 1001 Kavanaugh Boulevard, Frank Riggins, ASLA, agent /Grafton, Tull. & Sparks Presentation by City Staff Applicants Comments Comments €rose other interested parties a Call for a motion Public,�ubrjg_Re Revised Landscape Ordinance Treasurer's Report Debra ■ Upcoming expenses to report to the City (Sept) Committee Reports: Updates ■ Landscape Awards (Presentation: Oct. 7`h) ■ Eye of the Beholder (EOB) — Total? • Community Projects ■ City Hall Rear Entry Garden • 1-630 Trees • Public Relations • Website • Library Exhibit • Garden Show • KLRB (4`h Wed-Noon/MHP) ■ Adopc-A-Street Coordinators ■ Garden Show ($200 due by Dec. I") "Dreaming in Technicolor" - Feb 29`h-March I" Jennie Debra Lynn / Steve Walter / / Christy Lynn / Kay Walter Bill / Debra? New Business: Lynn/Christy ■ Upcoming landscape/buffer variance requests to the PC or the BOA by city staff ■ Upcoming landscape variance requests by city staff Announcements: Lynn Landscape Award Presen ation at QV Hall — Tuesday, October 7`h 6:00 pm (5:30 reception) Next Meetin N w Offjcers — Thursday, November 6`' * Litter Pickup- — Saturday, Nov. 81h (8:30 am) Adjournment CITY BEAUTIFUL COMMISSION ♦ 723 WEST MARKHAM ♦ LITTLE ROCK, AR 72201 ♦ (501) 371-4864 LITTLE ROCK arY BEAUTIFUL COM M TSSION The City Beautiful Commission held its regular meeting Thursday, December 4th, 2008, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Homeyer called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT: Lynn Warren Steve Homeyer Debra Redding Ben Jackson vacancy Kay Tatum Bill Wiedower Jennie Cole Lee Ann Overall ALSO PRESENT: Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City of Little Rock APPROVAL OF THE NOVEMBER MINUTES: Motion: Commissioner Warren made a motion to accept the minutes with the changes noted. Second: Commissioner Jackson seconded the motion and it passed unanimously. LANDSCAPE ORDINANCE PROPOSED CHANGES: City staff continues to collect data, work with the planning department staff and city hall. Motion: Commission Warren made a motion to bypass the comments from city staff until the January CBC meeting. Second: Commissioner Jackson seconded the motion and it passed unanimously. TREASURER'S REPORT: Per Debra Redding, Treasurer: Little Rock City Beautiful Commission Treasurer's Report 12-04-2008 Beginning Balance as of October 24th, 2008 $2,a0?•35 Credits Interest on Account .01 Total credits $ 0.01 $2,502.36 Debits Ck # 1151 Jennie Cole for frames Rein. $ 61.26 S2,502.35 Ending Bank Balance as of November 20th, 2008 $2,441.10 Commissioner Redding noted that she'd spoken with Ms. Venita Young in the Planning and Development Department and the remaining funds in the CBC budget from the city is $831.96. Commissioner Cole inquired about the source of the funds within the CBC checking account. Commissioner Warren explained the source(s). Discussion was held on the option of pre -paying for some of 2009's expense; for example, the website expense and/or lunches for the retreat. Motion: Vice -chair Wiedower made a motion to pre -pay for the CBC website; pending approval from the Planning and Development Department on whether or not the funds could be spent in this manner. Second: Commissioner Warren seconded the motion and it passed unanimously. COMMITTEE REPORTS: UPDATES: OLD BUSINESS: Garden Show 2009-Commissioner Redding noted the price for the garden show had gone up fifty dollars (50) this year for a total of two -hundred and fifty (250) dollars which has been paid. Landscape Awards(Jennie)- Vice -chair Wiedower will get a PDF of the poster design for the 2008 CBC Landscape Award to Commissioner Warren for the CBC Website. E ve of the Beholder Debra - Commissioner Redding reported that there were 21 awardees to date and she is checking on one address. Chair Homeyer noted he would sign the new awardees letter and get a copy to Commissioner Redding. Future Pro' ects City Hall Rear Entry Garden — Chair Homeyer noted the trees were to be planted next week. Bemis is donating the trees and Chair Homeyer is installing them. I-630 Trees -no report. PR-Website-Commissioner Warren uploaded the following to the CBC Website: agendas, proposed 2009 calendar, Landscape Ordinance review meetings, hearing results for Landscape Awards, photos from the 2008 Landscape Awards, project page for donors, and revised contact list. Commissioner Warren also passed out an updated Contact List for Commissioners. Commissioner Warren also noted that Gail Owens, in City Parks and Recreation, is retiring and has all the archived information for the CBC. Commissioner Warren noted she'd attempt to get all that information transferred over to the Planning & Development Department prior to her retirement. KLRB- Vice -chair Wiedower was unable to attend last months meeting; however, his business partner intends to update him soon. Vice -chair Wiedower noted he would get with David Hathcock in the Public Works Department to see if the area in front of the skating rink is adopted yet. If not, the CBC might could solicit the skating rink to adopt that area of street(s). Discussion commenced regarding the new "change boxes" located in downtown Little Rock. It was noted the CBC might want to consider sponsoring a change box or sponsoring the downtown partnership. It was noted it was a great cause; however, not something the CBC could financially support. Adopt -A -Street- It was noted that CBC is to only pick up Bowman Curve on odd months only. Vice -chair Wiedower has been unsuccessful with catching prior CBC Jessica Watts to retrieve the pick up tools; however, will continue trying. Commissioner Warren noted she'd revised the letter to Walgreen's requesting the pick-up tools. Interstate Buffer Letter to the AR Hi hwav De artinent: Extensive discussion commenced on the Interstate Buffer Letter to be sent to the Arkansas Highway Department. It was decided to dissect the letter and polish it prior to mailing. Motion: Vice -chair made a motion to send the letter to the AR Highway Department after the dissection and polishing had transpired. Second: Commissioner Warren seconded the motion. Failed to due no vote. It was decided to revisit the letter next month and then call for another vote at that time. NEW BUSINESS: 2009 CBC CALENDAR: Motion: Commissioner Warren made a motion to accept the 2009 CBC Calendar as submitted. Second: Commissioner Cole seconded the motion and it passed unanimously. Vice -chair Wiedower will get with KLRB and see what/if their Commission can do to help with the Board request and get back to city staff upon the receipt of an answer. 2009 CBC Retreat: Discussion commenced on an optimal date to have the annual 2009 CBC retreat. It was noted that Mr. Tony Bozynski, Director of Planning and Development had requested the retreat be held during the work week, during the day for more participation from city staff. Therefore, the date of January 21st and 3:00, location at Mangan Rainwater Culpepper was tentatively discussed. Chair Homeyer noted he would work on an itinerary for the retreat and also check on the date/location of the retreat and get back with the CBC. Motion: Commissioner Warren made a motion to adjourn Second: Commissioner Jackson seconded the motion and it passed unanimously. Adjournment: 12:55 p.m.