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CBC 05-01-2008LITTLE ROCK CITY BEAUTIFUL Coy+uissION, MEETING NOTICE MAY 2008 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 1 1 :30 A.M. ON THURSDAY, MAY 1, 2008, IN THE SISTER CITIES CONFERENCE ROOM ON THE SECOND FLOOR OF CITY HALL. AGENDA Call to Order Roll Call Approval of the Minutes Open Public Hearing Treasurer's Report Committee Reports: Updates ■ Landscape Awards (Nominations open May -Aug) ■ Eye of the Beholder (EOB) ■ Community Projects ■ City Hall Rear Entry Garden W 1-630 Trees ■ Public Relations ■ Website ■ CBC Display Exhibit ■ KLRB ■ Adopt -A -Street Coordinator Old Business: Lynn Christy April 3, 2008 NONE Debra Jennie Debra / Steve Lynn / Steve Walter / Jessica / Christy Lynn Lynn / Kay Walter / Jessica Jessica / Bill ■ MacArthur Park update Kay / May 9th MacPark Run 7pm ■ 2008 Action Plan — Revised Lynn • CBC Expense procedures ■ Former commissioners -Appreciation event Lynn/ June 5`h, July 10`h or August 7th New Business: Lynn/Christy ■ Information on upcoming landscape variance requests by city staff Announcements: Lynn Next Meeting — Thursday, June 5th • Litter Pickup — Saturday, July 121h (Meet at 8:30 am) `-' Adjournment CITY BEAUTIFUL COMMISSION ♦ 723 WEST MARKHAM ♦ LITTLE ROCK, AR 72201 ♦ (501) 371-4864 LITTLE ROCK CITY BEAUTWUL COMMISSION The City Beautiful Commission held its regular meeting Thursday, May the 1" 2008, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Lynn Warren called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT: Lynn Warren Debra Redding Kay Tatum Bill Weidower vacancy Steve Homeyer Jennie Cole Walter Jennings Jessica Watts ALSO PRESENT: Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City of Little Rock APPROVAL OF THE MINUTES: Motion: Commissioner Jennings made a motion to approve the minutes with all changes noted. Second: Commissioner Redding seconded the motion and it passed unanimously. TREASURER'S REPORT: Per Debra Redding, Treasurer: Little Rock City Beautiful Commission Treasurer's Report 05-01-2008 Beginning Balance as of March 22, 2008 Credits Debits Interest on Account .31 Total credits $ 0.31 Check # 1145 Community Bakery $106.22 Check # 1146 Mizzell Signs $193.50 Total debits $299.72 $3,689.02 $3,689.33 S3,389.61 j Ending Bank Balance as of April 22" , 2008 $3,389.61 COMMITTEE REPORTS: UPDATES: Landscape Awards -Commissioner Cole noted that she had a few ideas regarding the awards and attempt to make contact with the Board of Directors to get their input on potential sites to nominate. Chair Warren reminded the group that last year, we agreed to limit nominations to sites that had not won in the past five (5) years. Deputy City Attorney, Beth Carpenter, noted that unless those perimeters were on the publication and distributed material then it should be done next year. Eye of the Beholder Debra - Vice -chair Homeyer continues to investigate options for signage. Vice -chair Homeyer plans to bring samples of the signage options to the next meeting. Future Pro'ects City Hall Rear Entry Garden — Chair Warren noted that she intended to discuss the plaque options for the water feature with Mr. Tony Bozynski, Director for the Planning & Development Department. The CBC would need to submit a proposed plaque to Mr. Tony Bozynski for approval with the City Manager's Office. Once approved, the CBC can proceed with the plaque. Vice -chair Homeyer noted that he was still working on both the irrigation and the final plants for the water feature location. Chair Warren noted that once the plants and irrigation were working that she would then begin working on a Media day for dedication. Scott Carter, Public Relations coordinator for the City of Little Rock will be able to help the CBC with the coordination of this event. I-630 Trees -no report. PR-Website- Chair Warren noted that she'd recently added a link to the Little Rock City Beautiful Commission website for a group called Our Earth at www.ourearkh.per their request. Chair Warren noted that she visited the site prior to its addition and it seemed an acceptable site. KLRB- Commissioner Jennings updated the CBC on some of the ongoing projects of the KLRB. 2008 Garden Show Bootle- The garden show synopsis was very successful. Chair Warren noted that she'd like to get copies of the pictures from the 2008 Garden Show uploaded to the CBC website, and asked if anyone had photos to send them to her. Adapt -A -Street Coordinator -it was noted that more than one person should have the pick up litter equipment in case, one individual is unable to be in attendance. Commissioner Wiedower and Commissioner Watts split the supplies (vests, trash bags, and pick-up tools). OLD BUSINESS: Macarthur Park Update- Commissioner Tatum updated the CBC regarding the progress of their primary project. Commissioner Tatum also noted the Mac Park Run scheduled for May the 9th at 7 pm. Commissioner Tatum encourages any/all to participate if able. 2008 Action Plan-Revised- CBC Expense Procedures -Chair Warren handed out a revised expense sheet for 2008. Chair Warren met with the Planning & Development Department Director, Mr. Tony Bozynski and Administrative Assistant, Venita Young regarding current condition and future procedure. Because of the large printing expense for the Garden Show which the city paid for out of CBC's budget, CBC agreed (which was approved at the April meeting) to purchase the new, recycleable EOB signs out of the CBC checking account. The EOB signs came to a total of $688.01 payable to Oxford Graphics. In addition, the City would like the CBC to cover personal expenses such as the CBC logo shirts, appreciation certificates, frames, etc. CBC agreed and reimbursed the CBC city account for the expense of $98.40 for the CBC logo shirts for new members. Expenses that directly benefit the community such as community award programs could be paid with the CBC city funds. Former Commissioners -Appreciation Event- Chair Warren noted three potential dates for the appreciation event which are June the 51h, July the 1 oth, or August 7th. Chair Warren contacted all of the awardees to see which date would be optimal for the event and so far, it appears that June 51h might work the best. After the meeting Chair Warren will check with the City Manager's office to see if the conference room is available at 11:00 a.m. to meet prior to the June meeting. Landscape Ordinance Update City staff noted that we've begun to review the noted changes from the City Beautiful Commission's review. NEW BUSINESS: Information on upcoming landscape variance re nests by city staff none to date. ANNOUNCEMENTS: Litter Pickup -Saturday, May 3rd (meet at 8:30 am) Next Meeting -Thursday, June 5th Motion: Commissioner Homeyer made a motion to adjourn. Second: Commissioner Weidower seconded the motion and it passed unanimously. Adjournment: 12:30 p.m.