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CBC 04-03-2008LTTTLE ROCK CITY 13EAUTIFUL COMMISSION The City Beautiful Commission held its regular meeting Thursday, April 03, 2008, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Lynn Warren called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT Lynn Warren Steve Homeyer Jennie Cole Kay Tatum Bill Weidower Walter Jennings vacancy Jessica Watts Debra Redding ALSO PRESENT: Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City of Little Rock APPROVAL OF THE MINUTES: Motion: Commissioner Watts made a motion to approve the minutes with all changes noted. Second: Commissioner Tatum seconded the motion and it passed unanimously. APPROVAL OF THE 2008 RETREAT MINUTES: Motion: Commissioner Tatum made a motion to approve the minutes. Second: Commissioner Redding seconded the motion and it passed unanimously. Vice -Chair Homeyer inquired whether John Beneke's position had a Registered Landscape Architect position or not. Commissioner Cole stated she figured that it was basically floating nomenclature. Chair Warren noted that Nataki Blocker, would know for certain and the CBC can ask for clarification. TREASURER'S REPORT: Per Debra Redding, Treasurer: Little Rock City Beautiful Commission Treasurer's Report 04-03-2008 Beginning Balance as of March 06, 2008 S3,68I.73 Credits Debits Deposit for Kay Tatum embroidery fee $ 7.00 Interest on Account •29 Total credits $ 0.29 $3.689.02 None 0 Total debits Ending Bank Balance as of April 03, 2008 $3,689.02 $3,689.02 It was noted that it would be nice to now when things are paid and perhaps an email could be sent to her with all the outstanding bills noted. COMMITTEE REPORTS: UPDATES: Landscape Awards -Chair Warren composed a detailed fact sheet regarding the history of the landscape awards. It seems that at this time, the presentation of the landscape awards per the PowerPoint Presentation seems to be the optimal means to see all the potential sites. In the past, receiving nominations has always been the problem. Chair Warren noted that she already had the nomination form on the CBC website. Currently, the awards are merely the Top 3 sites. In the past, it has also been noted that few awards are given out in South West Little Rock. Perhaps, in the future at the Award Ceremony which Ward the winning site is located within. When the nomination closes then we (CBC) go and pick up last years award signs. The distribution of the award signs at the ceremony worked out well last year and should be repeated at this years ceremony. Chair Warren noted that last year the CBC did not have food/drink at the award ceremony and it seemed not to flow as well as in the past. The catering has been done for free by various companies in the past and Chair Warren thinks we should try this again this year. The cost of the signage was discussed. Motion: Commissioner Tatum made a motion to purchase 100 signs, recyclable, with stakes, spending around $650.00. Second: Commissioner Redding seconded the motion. Vice -chair Homeyer noted that they would still have to deliver the signs; however, will not require being picked back up. Vice -chair Homeyer added to the motion that he'd like the authority to purchase these signs. City staff noted that a purchase of this magnitude would need prior approval from Tony Bozynski and recommended contacting Mr. Bozynski prior to the purchase. Chair Warren noted that she would contact the Planning and Development Department about the purchase of these signs. It was also noted that the price for the signs goes down as the quantity goes up. Me of the Beholder Debra - It was noted that the Eye of the Beholder Awards are primary given out from Spring to Fall; therefore, nominations should be generated soon. Oxford signs have options for new signage. Vice -chair Homeyer noted that there are samples that he can bring. There are a variety of options. It was noted that until new signs are generated the old signs are masked out. Commissioner Tatum recommended the use of plastic signs and will last longer and they are recyclable. Vice -chair noted that perhaps we can curb some of the cost with a donor for the signs. Chair Warren noted that the last signs had a donor and the CBC wanted to steer away from the donor option. Motion: Commissioner Tatum made a motion to move forward and purchase the signs out of the CBC funds if the Planning & Development refused to pay for the signs. Second: Commissioner Redding seconded the motion. Commissioner Redding noted that she was needing additional Eye of the Beholder Certificates, signed. City staff noted that there are probably more in the office that she can pick up. City staff will check and get back with Commissioner Redding. CBC members please make nominations with Commissioner Redding. Future Protects City Hall Rear Entry Garden — Vice -chair Homeyer noted that he had the water back on at the water feature. The landscape installation should occur soon. Chair Warren noted that she is still working with Wal-mart about getting a donation of plants. Chair Warren noted that she'd spoken with Mr. Pete Rausch, City Urban Forester, and he and the Mayor recently drove around the city looking at the trees in city medians. I-630 Trees -no report. PR-Website-Chair Warren noted that she was again, working on the CBC website and is updating information. Commissioner Watts noted that she could try and get a PDF of the poster that was made for the 2008 Garden Show for inclusion on the CBC Webpage. Chair Warren will contact, Nancy Nolan, once Commissioner Watts get her the contact information. Chair Warren has sent out the thank you letters. Chair Warren will also put the Rose Information Sheet on line. Chair Warren and Commissioner Tatum will work on the display for the Library so be thinking about what the CBC wants to include. It was mentioned that the poster of Willie Oats might be an option. The poster needs to be put on foam core for display. Chair Warren also noted that she thought a trophy would also be nice to have displayed. Chair Warren noted that she'd also updated the CBC Contact information. KLRB- Commissioner Watts noted that the KLRB was still working on fundraising. The recycle project is currently on -hold, especially, the dumpster dive because the city said no. Tim Heiple, a local Architect, who owns a dumpster downtown has decided to allow this project to move forward with his dumpster instead. On April 71h, a waste audit will occur. Close toed shoes have to be worn, all food will be bagged, and a waste audit seminar prior to the dumpster dive will transpire. Earth day is coming up soon and Chair Warren noted that there will be a variety of activities in which the CBC can participate. Commissioner Tatum noted that the Iris �J Society is also doing something that day at Grace Lutheran Church. Contact Ms. Tatum for more information if you are interested in attending. 2008 Garden Show Booth- The garden show was very informative. Vice -Chair Homeyer talked to the nurseries and they have received very few of the coupons. Commissioner Tatum noted that she'd gone to Cantrell Gardens and they had received some of the coupons. Photos were taken at the Garden Show and Chair Warren noted that she'd like any/all photos taken that day be emailed to her so she can post them on the CBC website. Adopt -A -Street Coordinator -no one has taken on this project coordination. Perhaps, Commissioner Weidower would be interested in taking this project on this year. Vice -Chair Homeyer will meet with Mr. David Hathcock about the Adopt -A -Street signage. OLD BUSINESS: Audubon Letter of Support- Commissioner Watts drafted a letter for the Audubon Society and brought a copy to the meeting. Motion: Vice -Chair Homeyer made a motion to add Beth's name to the letter and then it can be sent as written. Second: Commissioner Watts seconded the motion and it passed unanimously. Landscape Ordinance- Sent drafted changes to the Planning and Development Department on March 10", 2008. NEW BUSINESS: Partnershiulfuture of Mae -Arthur Park update given per Commissioner Tatum. They generated the monies for the design and have chosen a firm from Minnesota and a local Architect, George Wittenberg, for the Master Plan. Shirts for the new commissioners- New shirts are needed for the newest CBC members. It was noted that previous, off -going Commissioners might be willing to donate their shirts. Vice -Chair Homeyer noted that he would check on the price for two additional shirts too. Eve Award Presentations- Commissioner Warren will contact the previous CBC members to coordinate the presentations of the Eye Awards. Commissioner Redding will purchase the frames for the certificates. Commissioner Watts noted that she had a recipe for a cake that was egg less and Chair Warren ask that it be emailed to her. Ann Ivey noted that June 5t' would work for the presentation date for her. Although Jim Vandenberg is out of the country, his wife could come accept the award on his behalf. UAMS had contacted Chair Warren about the cigarette ashtrays and sent twelve (12) ashtrays to them. It was noted that currently, the city is reviewing options for the elimination of smoking in public parks. Beth Carpenter, Deputy City Attorney, noted that she was working currently with this issue and would be happy to keep the Commission up-to-date on the progression and findings of this issue. It was also noted that an option for next year might be the production of bags that could be given out that are canvas and used to carry groceries. There is a big move to reduce the number of plastic bags that are polluting our water supplies. National Trails Symposium,, November 15-18, 2008- Commissioner Warren noted this symposium is something the CBC may want to be included in and to keep it in the back of your mind. Motion: Vice -Chair Homeyer made a motion to adjourn. Second: Commissioner Watts seconded the motion and it passed unanimously. Adjournment: 1:51 p.m. LITTLE• ROCK CITY BEAUTIFUL co M M i55TON MEETING NOTICE APRIL 2008 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 1 1 :30 A.M. ON THURSDAY, APRIL 3, 2008, IN THE SISTER CITIES CONFERENCE ROOM ON THE SECOND FLOOR OF CITY HALL. AGENDA Call to Order Roll Call Approval of the Minutes Open Public Hearing Treasurer's Report Committee Reports: Updates • Landscape Awards (Nominations open May -Aug) ■ Eye of the Beholder (EOB) ■ Community Projects • City Hall Rear Entry Garden • 1-630 Trees ■ Public Relations • Website • CBC Display Exhibit ■ KLRB ✓ Landscape Ordinance (® Sent to P&D: March I Oth) ✓ 2008 Garden Show Booth ■ Adopt -A -Street Coordinator Old Business: ■ Audubon letter of support: Drainage ways litter (Jessica) ■ MacArthur Park update (Kay) • 2008 Action Plan — Revised (Lynn) Former commissioners Appreciation event (Lynn): ■ Pocket Ashtrays-LIAMS (Lynn) Lynn Christy March 6, 2008 / Retreat: Jan. 27, 2008 NONE Debra Jennie Debra / Steve Lynn / Steve Walter / Jessica / Christy Lynn Lynn / Kay Walter / Jessica Lynn Debra Jessica / Lynn April 26th - Park litter cleanup day June Sth (tentative date) New Business: Lynn/Christy ■ CBC logo -Canvas shopping bag • Information on upcoming landscape variance requests by city staff Announcements: Lynn Earth Day Festival: Saturday, April 26th at the Clinton Library grounds (I I am-4pm) Next Meeting — Thursday, May I st ♦ Litter Pickup — Saturday, May 3rd (Meet at 8:30 am) Adjournment CITY BEAUTIFUL COMMISSION ♦ 723 WEST MARKHAM ♦ LITTLE ROCK, AR 72201 ♦ (501) 371-4864