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CBC 04-05-2012MEETING NOTICE April 5, 2012 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 1 1:30 A.M. ON THURSDAY APRIL 5, 2012, IN CURRAN HALL (615 E CAPITOL AVE, LITTLE ROCK, AR 72201) AGENDA CALL TO ORDER: BILL ROLL CALL: CHRISTY APPROVAL OF THE MINUTES: MARCH 1, 2011 VARIANCE REQUESTS: None TREASURER'S REPORT: EXPENSES REPORT LINDA COMMITTEE REPORT: UPDATES • COMMUNITY PROJECTS 0 1-630TREES HERB/CHRIS _ o CITY HALL SOUTH YARD STEVE/LYNN • PUBLIC RELATIONS o WEBSITE LYNN o LIBRARY EXHIBIT/ HISTORY EXHIBIT JULLEAH ■ KLRB (UPDATE) (4th Wed / Noon) BILL • ADOPT -A -STREET COORDINATORS HERB • INFORMATION / COMMUNICATION JENNIE • EYE OF THE BEHOLDER CARRIE • LANDSCAPE AWARDS STEVE • LANDMARK AWARD BILL NEW BUSINESS: • CITY PUBLIC WORKS "ADVANCED GRADING VAR�INCE REQUEST" UPDATE �. �(aY��rc�e, v�dafies ANNOUNCEMENTS: • NEXT MEETING - THURSDAY, MAY 3, 2012 • LITTER PICKUP - SATURDAY, MAYS, 2012 (7:30AM) ' ADJOURNMENT LITTLE ROCK CITY BEAUTIFUL C o M M isSIoN The City Beautiful Commission held its regular meeting Thursday, April 05, 2012, at 11:30 a.m. at Curran Hall. Chair Wiedower called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT Steve Homeyer Julleah Johnson Linda Bell Jennie Cole Herb Dicker Lynn Warren vacancy vacancy Bill Wiedower Carrie Young Chris Minor ALSO PRESENT: Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City Attorney's Office, City of Little Rock Commissioner Homeyer made a recommendation to add to future agendas, variance request updates. APPROVAL OF THE MARCH MINUTES: Motion: Commissioner Cole made a motion to accept the minutes as written. Second: Commissioner Homeyer seconded the motion and it passed unanimously. TREASURER'S REPORT: Commissioner Bell noted the CBC account had $1,297.05. Commissioner Bell noted she had one outstanding check out for $75.00. OLD BUSINESS: COMMITTEE REPORTS: UPDATES: I-630 Trees (Dicker, Minor, Marvel)- City staff noted prints of the current tree planting plan had been made; were distributed to interested parties. The committee will try and meet soon to see where to go next. City Hall -South Yard (Homeyer/Warren)-It was noted the flagpole island at City Hall needed some work. Chair Wiedower noted he would check with City Hall about getting a copy of a site plan. Previously, it was drawn and then the CBC met with Bryan Day; previous Department Director for City Parks. Funding/donations were secured prior. Commissioner Cole noted the Master Gardeners were not likely to collaborate. Commissioner Bell noted she planned to contact garden clubs that may be interested in helping. It was noted the front lawn appeared to be automatically sprinkled. Spending money in the tree fund was mentioned, "City of Little Rock Tree Fund" signage was discussed. \r\ou5�O6V\A Beth Carpenter noted that Jerry Paul, City Purchasing Agent, would have a copy of the purchasing manual; which will help explain `how to' spend the fund(s). Commissioner Minor noted he would work on getting a copy of that data. Website (Warren -no report. Library Exhibit/History Exhibit BeU/Johnson -The exhibit isn't being displayed in April. Chair Wiedower took some excellent photos and sent them to Commissioner Johnson. Roby Brock with Talk Business has called about producing a story on the landscape awards. Chair Wiedower noted he would go out and talk additional photos for both projects. The exhibit will be at Fletcher Library in May. They will use this month to work on the display. It was noted the Iris Show is April 281h KLRB (Wiedower)-The cleanup was very successful. Prior CBC Walter Jennings has been doing a wonderful job on the committee. This committee has potential for the collaborative efforts with the CBC. Adopt -A -Street (Dicker -no report. Information/Communication (Cole) -The CBC is getting some feedback and publicity. Eye of the Beholder (You n Commissioner Homeyer has fifteen (15) signs in his truck. CBC start looking for sites, ride around with your cameras for digital photos of awardees. Commissioner Young noted she would print more cards and bring them to next months meeting. It would be great if each CBC could award six (6) Eye of the Beholder Awards by the end of summer. Landscape :Awards (Honieyer)-Commissioner Homeyer noted he would contact Brandon and follow up on the Roby Brock Show. Chair Wiedower noted once he'd taken new photos he would send them to Commissioner Homeyer. City staff noted that sometimes businesses have had professional photos generated for advertising purposes and may have those available for our use too. Landmark Award (Wiedower) Chair Wiedower noted he had a potential nominee for an award. Rick Redding, local Architect, who recently passed away. Memorials were noted to go to plant trees in downtown Little Rock. Whenever the name and award type is finalized he would like for Mr. Redding to be considered. NEW BUSINESS: City Public Works "Advanced grading variance re uest"u date Chair Wiedower gave an update to the Advance Grading proposed changes to the Ordinance. It was noted it is scheduled to the City Board and now that it is moving forward again, he will send a letter to the City Board stating the position of the CBC. ADJOURNMENT: Motion: Commissioner Homeyer made a motion to adjourn. Second: Commissioner Johnson seconded the motion and it passed unanimously. The meeting was adjourned at 12:26 p.m. LITTLE ROCK CITY BEAUTIFUL C0MMIsSION The City Beautiful Commission held its regular meeting Thursday, April 05, 2012, at 11:30 a.m. at Curran Hall. Chair Wiedower called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT: Steve Homeyer Julleah Johnson Linda Bell Jennie Cole Herb Dicker Lynn Warren vacancy vacancy Bill Wiedower Carrie Young Chris Minor ALSO PRESENT: Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City Attorney's Office, City of Little Rock Commissioner Homeyer made a recommendation to add to future agendas, variance request updates. APPROVAL OF THE MARCH MINUTES: Motion: Commissioner Cole made a motion to accept the minutes as written. Second: Commissioner Homeyer seconded the motion and it passed unanimously. TREASURER'S REPORT: Commissioner Bell noted the CBC account had $1,297.05. Commissioner Bell noted she had one outstanding check out for $75.00. OLD BUSINESS: COMMITTEE REPORTS: UPDATES: I-630 Trees (Dicker, Minor, Mary'el]- City staff noted prints of the current tree planting plan had been made; were distributed to interested parties. The committee will try and meet soon to see where to go next. City Hall -South Yard (Homeyer/Warren)-It was noted the flagpole island at City Hall needed some work. Chair Wiedower noted he would check with City Hall about getting a copy of a site plan. Previously, it was drawn and then the CBC met with Bryan Day; previous Department Director for City Parks. Funding/donations were secured prior. Commissioner Cole noted the Master Gardeners were not likely to collaborate. Commissioner Bell noted she planned to contact garden clubs that may be interested in helping. It was noted the front lawn appeared to be automatically sprinkled. Spending money in the tree fund was mentioned, "City of Little Rock Tree Fund" signage was discussed. Beth Carpenter noted that Jerry Paul, City Purchasi Agent, would have a copy of the purchasing manual; which will help explain `how to),spead the fund(s). Commissioner Minor noted he would work on getting a copy of that data. % l Website (Warren) -no report.e Library ExhibitlHistory Exhibit (Bell/JohnsonZThe exhibit isn't being displayed in April. Chair Wiedower took some excellent photos and sent them to Commissioner Johnson. Roby Brock with Talk Business has called about producing a story on the landscape awards. Chair Wiedower noted he would go out and talk additional photos for both projects. The exhibit will be at Fletcher Library in May. They will use this month to work on the display. It was noted the Iris Show is April 281n KLRB (Wiedower)-The cleanup was very successful. Prior CBC Walter Jennings has been doing a wonderful job on the committee. This committee has potential for the collaborative efforts with the CBC. Adopt -A -Street (Dicker no report. Information/Communication (Cole)The CBC is getting some feedback and publicity. Eve of the Beholder (Young Commissioner Homeyer has fifteen (15) signs in his truck. CBC start looking for sites, ride around with your cameras for digital photos of awardees. Commissioner Young noted she would print more cards and bring them to next months meeting. It would be great if each CBC could award six (6) Eye of the Beholder Awards by the end of summer. Landscape Awards (Homeyer)-Commissioner Homeyer noted he would contact Brandon and follow up on the Roby Brock Show. Chair Wiedower noted once he'd taken new photos he would send them to Commissioner Homeyer. City staff noted that sometimes businesses have had professional photos generated for advertising purposes and may have those available for our use too. Landmark Award (Wiedower)-Chair Wiedower noted he had a potential nominee for an award. Rick Redding, local Architect, who recently passed away. Memorials were noted to go to plant trees in downtown Little Rock. Whenever the name and award type is finalized he would like for Mr. Redding to be considered. NEW BUSINESS: 110 Citv Public Works "Advanced grading variance re nest"n date Chair Wiedower gave an update to the Advance Grading proposed changes to the Ordinance. It was noted it is scheduled to the City Board and now that it is moving forward again, he will send a letter to the City Board stating the position of the CBC. ADJOURNMENT: Motion: Commissioner Homeyer made a motion to adjourn. Second: Commissioner Johnson seconded the motion and it passed unanimously. The meeting was adjourned at 12:26 p.m. LITTLE Roca C1T Y 9NUT1FUL COM M [SSiON The City Beautiful Commission held its regular meeting Thursday, March 01, 2012, at 11:30 a.m. at City Hall, Sister Cities Conference Room. Chair Wiedower called the meeting to order. MEMBERS PRESENT: Steve Homeyer Bill Wiedower Herb Dicker Lynn Warren Carrie Young Linda Bell Chris Minor Julleah Johnson MEMBERS ABSENT: Jennie Cole vacancy vacancy ALSO PRESENT: Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City Attorney's Office, City of Little Rock Meg Matthews, Public Relations Coordinator, City of Little Rock Frank Riggins, Vice -President Landscape Architecture Department, Crafton & Tull Engineers, agent. Jacob Chi, owner of the application Stewart Mackey, The Hathaway Group Jeff Hathaway, The Hathaway Group APPROVAL OF THE FEBRUARY MINUTES: Motion: Vice -chair Dicker made a motion to accept the minutes as corrected. Second: Commissioner Homeyer seconded the motion and it passed unanimously. OPENING OF PUBLIC HEARING: CBC Case .620-B 207 W. 3rd Street, VCC and Hatcher Agency Christy Marvel, Plans Development Administrator far the City of Little Rock, opened the public hearing noting the need for a deferral of the request landscape variance. Mrs. Marvel explained the applicant needs to be heard by the City of Little Rocks Board of Adjustment prior. Motion: Commissioner Homeyer made a motion to defer the variance request to the May CBC meeting. Second: Commissioner Warren seconded the motion and it passed unanimously. CBC Case 623 12206 W. Markham, Rock Creek Crossing City Staff, Christy Marvel, began the next request for the property located at 12, 206 West Markham. The site encompasses 2.96 acres of land and is currently zoned PCD and was utilized as an automotive dealership, Ellis Infinity. The adjoining lot was used as an auto body repair shop. A single drive serves both lots extending from West Markham Street. On January 51h of this year the Planning Commission approved to revise the PCD; allowing the property's use to be changed adding a restaurant, retail, and business office uses. The applicant is proposing to remodel the existing building; which is to be used as C-3, general commercial uses. The development will also consist of the construction of a single story building located directly to the west of the existing structure that will house a 7,377 square foot building. This building is planned to house a restaurant use. The development was also approved to include the future construction of a 20,000 square foot, two-story office building in the northeast corner of the property. A total of 164 parking spaces will serve the three buildings. The applicant has worked hard with city staff to bring this site into compliance. The only outstanding issue is the perimeter landscape strip along a portion of Markham Street, The applicant has indicated the location of utilities and other facilities which were less stringent when the property was first developed and are fearful of any construction on this specific portion of the parking area. Within the title search, the applicant discovered several occasions where special conditions had been made to this property to accommodate utilities. The ordinance requirement for this area is a nine -foot (9') wide perimeter landscape strip between the parking lot and Markham Street. The existing condition of the area reflects a landscape strip that is approximately six feet (6') near the entrance drive reducing down to near two feet (21) near the eastern end of the existing parking. The required perimeter landscaping, plant material is being proposed. There is also substantial green space within the right-of-way area; therefore, it appears green within the street perimeter. The required shrubs are all within the perimeter landscaping strip; however, the trees are located within the public right-of-way. A franchise application has been filed with the Public Works Department for these trees to be planted within this area. Overall, it is an upgrade to an existing site and staff feels the applicant has worked hard to come into compliance in all the other areas on the site; therefore, staff is supportive of the requested variance. City staff recommended approval of the application as submitted. The owner of the site, Jacob Chi, noted the landscaping being proposed currently on this rehabilitation project was between thirty and forty thousand dollars, ($30,000 and $40,000). Commissioner Bell noted the sweet gum tree variety on the proposed landscape plan wasn't a tree choice she'd recommend. Frank Biggins, Landscape Architect on the project, noted this particular variety was gum ball free or was a fruitless cultivar. Currently, the site is primarily buildings and asphalt. After construction of the proposed project there will be more than ten thousand square foot of additional green space. The applicant noted they'd already received feedback from Bill Henry regarding two (2) of the trees along Markham. City staff, Christy Marvel, noted they weren't required trees; merely, extras. Motion: Commissioner Homeyer made a motion to accept the proposed variance request as submitted. Second: Commissioner Bell seconded the motion and it passed unanimously. Meg Matthews, New Recycling Program Meg Matthews, Public Relations Coordinator for the City of Little Rock announced a new recycling program. New carts will be coming out soon and they will be smaller. The pick up will be every other week. Commissioner Warren noted she would be happy to announce on the CBC webpage. Meg Matthews noted a recommendation to do a promotional piece on the LR Access Channel. Perhaps, a thirty (30) second PSA, public service announcement that could be given to other channels might be something to Investigate using to get the information out to the public. Another option might be to create an ad for the AR Business or AR Times; printing in black and white will be cheaper too. Perhaps, a story would be optimal instead a mere ad. There will be a sustainability conference by L'Oreal on April the 12t" at the Clinton Library from 8:00 a.m. to 1:00 p.m., free to the public. Chair Wiedower noted he would forward interested CBC information on the conference and Commissioner Warren noted uploading the information to the CBC webpage. Roby Brock was mentioned noting an option to put an ad on his email banner. It was noted the nominations open in May; perhaps having five (5) or six (6) photographs from past landscape award winners would be optimal. Baldwin and Shell, previous award winner, might be a good choice for an interview. Donation and solicitation of such discussed. COMMITTEE REPORTS: UPDATES: OLD BUSINESS: Communi Pro�ects-no report. I-630 Trees(Chris/Herb/Christy-City staff noted it would be great to make a few copies of what we have to date to distribute to other CBC members for feedback and input. Motion: Commissioner Warren made a motion to allow city staff to make 4-5 copies of the current drawing for distribution to committee members. Second: Commissioner Wise seconded the motion and it passed unanimously. City HaIl Entrance L nn/Steve -Speaking with Bryan Day, prior Parks Director, was recommended for feedback on the project. Since CBC is meeting today at City Hall; all CBC notice the front entrance on the way out and feel free to give suggestions on its improvement. Landmark Award(Bill)-It was noted the CBC would like to give out a Landmark Award this year. Website L nn -Commissioner Warren noted the by laws and tree fund were added to the CBC website. It was noted CBC photos had been taken. Commissioner Warren noted the photo will be uploaded to the CBC website soon. History Exhibit(LindaIJ ulleah}}-Location options were discussed. Adopt -A -street history was discussed. It was decided KLRB would be more apt to publicize information on A -A -Street. Commissioners Bell and Johnson continue to upgrade the display. Terry library requests seeing a photo of the display prior to committing to its erection in the library. KLRB (Wiedower)-March loth is the 2012 City wide cleanup. It is part of the Greater American Cleanup. Volunteers are needed. Individuals or groups can signup at www.KLRB.org The recycle bins will also be introduced this weekend. Commercial recycling is to begin in mid March; cardboard in the River Market and Multi -family developments too. Adopt -A -Street (Dicker, and Young)- Commissioner Dicker noted the dates/time for the next pick up. Commissioner Young has acquired two (2) additional grabbers. Commissioner Homeyer gave Vice -chair Dicker two (2) additional vests. Communications- (Cole) -no report. Eve of the Beholder- {Y(}unz)- Commissioner Young requested that photos be taken of a site when nominating for an award. Commissioner Young has sheets and can/will print more as needed. If the address can be given to Commissioner Warren it can be put online. City staff was requested to ask callers if a photo of their residence can be put online; staff noted that question can be added to information gathered. It was noted all CBC should turn in a minimum of three (3) nominations for an Eye of the Beholder Award. Landsca a Awards ome er Johnson)- Landscape Awards open in May. The signs are printed and paid for already. Commissioner Homeyer noted his plans to follow up with Meg Matthews. . NEW BUSINESS: Information Binder Commissioner Warren noted the binder for new CBC members should include the following: time lines, deadlines, agendas, bylaws, information on Adopt -A -Street, dates for street pickup, officer election dates, etc. Commissioner Warren noted plans to continue compiling information for a binder. TREASURER'S REPORT: Commissioner Bell noted the account had been moved to Centennial Bank and the current balance is $1,372.05. There is no monthly fee with this account. It was noted most banks had online banking available which includes printing of checks. It was noted it would be further investigated and in the meantime, Commissioner Bell noted she would simply copy the checks until such time a print of them can be produced electronically. Brochures and business cards were briefly discussed. Chair Wiedower noted he could print business cards if needed. It was noted Commissioner Coles PR committee could investigate and report back to the CBC. Chair Wiedower reminded all committees to work on their committee budgets for the 2012 year and preferably prior to November. Commissioner Homeyer noted he had thanked Home Depot and USA drug for the vests and grabbers donated. ADJOURNMENT: Motion: Vice -chair Dicker made a motion to adjourn. Second: Commissioner Young seconded the motion and it passed unanimously. The meeting was adjourned at 12:44 p.m. City Beautiful Committee Assignments - 2012 Committee Members 5 okes erson • 1-630 Trees Christy, Herb, Steve, Lynn, Chris Iy � •City Hall Front Entrance Lynn, Steve 1 kb1\-L_ t4 Steve r • Landmark Award Bill, Lynn, Jennie Bill • Website Lynn �P��1� Lynn History Exhibit Julleah, Linda V�y��C Julleah •KLRB Bill ` Bill • Adopt -a -Street Herb , �Herb •Info./Communications Jennie,Jennie GA1 MO Cfi(N41e SIEVE LITTLE ROCK CITY BEAUTIFUL COMMISSION DEPARTMENT OF PLANNING AND DEVELOPMENT • 723 WEST MARKHAM • LITTLE ROCK, ARKANSAS 72201 PHONE: 501 371-4864 FAX: 501 371-6863 E-MAIL: CMARVEL(c& 7LEROCK.ORG WEBSITE: µ1WW.LltC]I'YBCAl7Tl tJL OM ISSION.ORG A45 ' .1 ry�k v1 QAe 5 '• CZe, WtilDVC A - <o 1