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CBC 11-08-1995 (2)Thy City PedutiU Commission MEMORANDUM TO: CBC Members FROM: Vicky Ewenike, Design Technician DATE: November 8, 1995 SUBJECT: Minutes Attached are the minutes for the November 2 meeting of the City Beautiful Commission. Also attached with the minutes are the updated lists of names, phone numbers and fax numbers of the City Beautiful Commissioners and liaison officers. Please review these before the December 7 meeting and notify me of any corrections and/or deletions. My phone number is 371-4713. 1 look forward to meeting you at the next meeting. cc: Linda Joyce, Director Mark Webre, Parks Project and Design Manager Billie Holsomback, Public Relations Bob Brown, Neighborhoods and Planning Richard Wood, Neighborhoods and Planning Attachments: Minutes of the November 2 meeting. Updated lists of Commissioners and liaison officers. 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 The City Pec%tifd Commission Minutes November 2, 1995 Call to Order The City Beautiful Commission held its regular monthly meeting on Thursday, November 2, 1995, in the City Manager's Conference Room. The meeting was called to order at 8:15 a.m. by Chairperson, Lin Blair. Roll Call Members Present: Jim Goodhart Lin Blair Josephine Graham Steve Cato Joe Robbins III Frank Riggins Judy M. Brown Also Present: Director Linda Joyce Bob Brown, Plans Review Specialist, Neighborhoods and Planning Mark Webre, Parks and Recreation Billie Holsomback, Public Relations Shellie Sawrie, Parks and Recreation Excused Member: James LaBorde Newly appointed Commissioner Judy Brown was introduced and welcomed. 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 Approval of Minutes A MOTION WAS MADE AND SECONDED THAT THE COMMISSION APPROVE THE MINUTES OF THE OCTOBER 5TH MEETING. MOTION CARRIED. Treasurer's Report Treasurer reported a balance of approximately $2,440.0.0 minus the $17.46 spent on pastries for the meeting. Highway Beautification Report No Report Landscape Award Report A memo from the Commissioners Goodhart and Riggins was distributed indicating their recommendations for award recipients. A MOTION WAS MADE AND SECONDED THE COMMITTEE. MOTION CARRIED. TO ADOPT THE RECOMMENDATION OF Recipients will be awarded at a Board Meeting with press coverage. Parks staff will notify winners and arrange awards presentation with the Board for the meeting of 1st or 3rd week in December. Billie Holsomback will coordinate press coverage. Polishing the Rock Update Commissioner Blair presented an alternative plaque & stone for the Polish the Rock Award. A MOTION WAS MADE AND SECONDED TO USE THE NEWLY PROPOSED DESIGN & HAVE TEN (10) PLAQUES AND CERTIFICATES READY FOR DISTRIBUTION. MOTION CARRIED Commissioner Blair will be in charge of obtaining rocks for the awards. Parks will order bases and have rocks mounted. Logo Design Mark Webre explained the cost of getting the new logo design camera-ready. The cost will be around $250 -$400 to get the logo to the stage where it can be put on letterhead, T-Shirts, etc. A MOTION WAS MADE AND SECONDED TO PROCEED WITH GETTING THE LOGO CAMERA-READY. MOTION CARRIED. 2 City Beautiful Commission Appointments An application was received from Pat Torvestad for the vacant seat on the Commission. It was identified that two (2) other individuals were applying for the vacancy but their resumes had not yet been received. There was a discussion conceming when these resumes are presented to the board and whether they should be presented to the commission first. Since no other applications or resumes have been received at this point. A MOTION WAS MADE AND SECONDED TO RECOMMEND TO THE BOARD THAT PAT TORVESTAD BE APPOINTED TO THE COMMISSION. MOTION CARRIED. Letters requesting reappointment were received by Vanessa Sykes of the City Clerk's Office from Commissioners Goodhart and Riggins. Election of Officers Commissioners Blair, Riggins and LaBorde will meet to discuss nominees for officers for the next year. They will make recommendations to the Commission at the December meeting. Light Up Little Rock Copies of a letter from Bill Bunten, Parks Director, to Bob Lowry were distributed. The letter indicated that the Osbornes have declined to financially support the Light Up Little Rock Program this year. Appreciation of the Osbomes participation was acknowledged. A suggestion was made to participate in the Zoo Lumination activities as an alternative. Another suggestion was made to solicit financial support from businesses and corporations within the city to fund the Light Up Little Rock Program. Prizes would not have to be monetary or as large as in years past. The method for soliciting was discussed in lieu of the short time frame. A MOTION WAS MADE AND SECONDED TO TRY TO KEEP THE LIGHT UP LITTLE ROCK PROJECT ALIVE BY USING ALTERNATIVE PRIZES OR SMALLER CASH PRIZES DONATED BY LOCAL BUSINESSES AND VARIOUS ORGANIZATIONS. IF THE COMMISSIONERS, THROUGH PERSONAL CONTACT, CANNOT SOLICIT SUBSTANTIAL SUPPORT BY NOVEMBER 15TH, THEN THE PROJECT WILL BE DROPPED FOR THIS SEASON. Discussion included whether to award neighborhoods as a whole rather than individual houses. A neighborhood award was also considered as a secondary award keeping the individual award concept as primary. 3 The time limitation was also discussed and every commissioner was encouraged to do their shave of soliciting. MOTION CARRIED WITH A VOTE OF 6 TO 1 Each commissioner present identified which companies/organizations they would contact. A generic letter, written by Commissioners Goodhart and Cato with the aid of Parks staff, would be sent to each commissioner to present in person to their contact. A total of 12 prizes will be offered, (not including neighborhood prizes). Parks and Recreation Update Mark Webre discussed some of the current projects in progress with the Parks and Recreation Department is working on. Bids have been received on the Farmer's Market, which is hoped to be completed by May 1996. In light of the recent City approved projects for downtown, such as the Farmer's Market, Civic Center expansion and the Arena, the Little Rock Enhancement Committee has been formed to promote public art through buildings, streets, bridges, infrastructure as well as sculpture. The City Beautiful Commission was invited to have representation on the committee. Also, negotiations are in process for the Zoo Masterplan. This will be an important step for the future of the Zoo. The anticipated improvements and additions are expected to draw many visitors from the region. Assistant Director of Parks, Truman Tolefree, has resigned and will be moving to Atlanta to become the Deputy Director of Atlanta Parks and Recreation. Karen Reilly of Parks has been promoted to the position of Customer Relations and Information Manager in the City Manager's Office. Miscellaneous Director Linda Joyce announced the National NUSA Conference and encouraged the Commission to display their programs, projects, and activities through it. Neighborhood Awareness days were mentioned as another opportunity to advertise the Commission. A suggestion was made to have a sign or banner with the Commission's name on the table for these events. Commissioner Goodhart and Billie Holsomback were recognized for their volunteer efforts as judges in the Neighborhood clean-up contest. A suggestion was made to add support staffs names and phone numbers to the member list. Adjournment The meeting Adjourned at 9:40 a.m. 4