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CBC 12-05-2002a LITTLE ROCK CITY BEAUTIFUL COM M ISSION The City Beautiful Commission held its regular meeting Thursday, December 5th, 2002, at 11:30 a.m. in the Board of Directors Room, City Hall. Chair Nash Abrams called the meeting to order. MEMBERS PRESENT: Nash Abrams Jan Hicks Ann Ivey Sharon Tallach Vogelpohl John Beneke Troy Laha Lynn Mittelstaedt Warren ALSO PRESENT: Bob Brown, Plans Development Administrator, Department of Planning and Development Christy Marvel, Landscape Specialist, Department of Planning and Development Tony Bozynski, Director, Housing and Neighborhood Programs Department Steve Haralson, Civil Engineer Manager, Public Works Department Pete Rausch, City of Little Rock, Urban Forester, Parks & Recreation Department Motion: Troy Laha made a motion to defer case number 574 until next scheduled meeting. Request made by applicant and city staff. Second: Ann Ivey seconded and it passed unanimously. Guest Speaker -Tony Bozynski: Speaking on behalf of the Environmental Coalition, Tony has asked the City Beautiful Commission, to be a partner in a city wide clean-up effort sometime in April 2003. This coalition meets monthly and Nash Abrams, chair, has agreed to attend the January meeting. When Tony knows the exact date for the January meeting, he will contact city staff with this information. Commissioner Warren posed the question, could the Environmental Task Force help CBC with adopt -a -street program? Maybe agree to adopt the area chosen to be picked up in April. Nash will propose this idea at the January meeting. APPROVAL OF MINUTES: Motion: Ann Ivey moved that the minutes from November 6`h, be approved as submitted. Second: Troy Laha seconded the motion and it was approved unanimously. TREASURER'S REPORT: Ann Ivey reported the following: City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864 Little Rock City Beautiful Commission Treasurer's Report 12-05-02 Beginning Balance as of November 6, 2002 $2 2� Credits Interest on Account $ .09 Debits Total $2,204.10 None Total S 0 Ending Balance as of December 5, 2002 TOTAL $2,204.1.0 The be innin and ending balance includes the donation for the City Beautiful Celebration donated by the LR Convention Bureau. Guest Speaker -Pete Rausch: Discussed the possibility of CBC entering the Keep Arkansas Beautiful Contest. There are three categories and four classifications. More information can be found at www.keeparkatisasbeautiful.com also; Pulaski Mortgage on Cantrell has a billboard that is to be used for civic endeavors only. CBC should check into advertising on this billboard. Perhaps the adopt -a -street being the primary focus, public works could help fund the paper/materials for the billboard. According to CAT, the old territorial trees are to be preserved on 2Id and Cumberland streets. Pete will be replacing 28 trees downtown with Autumn Blaze Maples. Guest Speaker -Steve Haralson: Steve came and briefly gave information on the new trolley system. Steve has a full set of plans that anyone is welcome to browse in his office at the Public Works Department. He will answer in questions that anyone has about the set of plans. Pete Rausch would like to stay involved throughout the project and decided to meet with Steve at Public Works for more information. COMMITTEE REPORTS: 1. Networking Committee —no report. Will focus on establishing and building mutually beneficial relationships within the community on behalf of the CBC. 2. Public Recognition Committee — City staff to construct a letter to the landscape award winners. Nash and Troy to coordinate and call winners to congratulate. Nash will try to attend the January Environmental Coalition monthly meeting. Staff will get the exact date and time to Nash when it becomes available. Reported on continued success for the Adopt -A -Street program. Will be responsible for all efforts designed to recognize outstanding efforts in all segments that support the mission of the CBC. This committee will be headed up by the CBC Chairperson who will be supported by sub -chairs heading up the following projects: Nash Abrams Landscape Awards -Letter for award winners. Check with Board on available date for awards. Maybe March 18th? Troy Laha. • Polish the Rock -no report. • Spontaneous Public Recognition Program- Ten Eye of the Beholder Certificates mailed out. Ann Ivey 3. Strategic Planning & Publicity Committee —Media advisory on the Polish the Rock award and 2003 CBC officers. Brought a box of Adopt -A -Street brochures, gave to city staff. Retreat to be January the 121h from 12:30 to 3:30 at Mangan Holcomb Rainwater Culpepper, and to be potluck. Perhaps, Karol would like to coordinate the potluck. Invite Theola Poole, Johnnie Pugh, and Stacy Hurst to attend annual CBC retreat. Will serve all committees in publicizing their activities within the community. Sharon Tallach Vogelpohl 4. City Beautiful Celebration Committee — no report. Responsible for establishing City Beautiful Day and planning/executing all attendant activities. Tim Heiple 5. Special Projects Committee —no report. Responsible for researching, planning and recommending annual special projects in which the CBC will participate. Karol Zoeller 6. Grant/Fundraising Committee —no report. Researches, recommends, and coordinates fundraising and grant -writing efforts on behalf of the CBC. Lynn Warren 7. Staff Responsibilities - (Bob) -Coordinate with Tony Bozynski regarding the date for the Environmental Coalition January meeting time and date and get information to Nash. (Christy) -Construct letter to landscape award winners, get contact information gathered and sent to both Nash and Troy, and mail out congratulations letter in early January. OLD BUSINESS: none NEW BUSINESS: APPROVAL FOR CBC MEMBERS FOR 2003 FISCAL YEAR: Officers in place as of the November CBC monthly meeting are to remain in their respected Positions. Nash Abrams, Chair Tim Heiple, Vice -chair Ann Ivey -Treasurer Motion: Troy Laha made a motion to approve the new officers elected for the 2003 as shown. Second: John Beneke 2nd the motion and it passed unanimously. ADOPTION OF 2003 CALENDAR Motion: Troy Laha made a motion to adopt the 2003 calendar as shown. Second: Sharon Tallach Vogelpohl 2nd the motion and it passed unanimously. ADJOURNMENT: 1:45 MEETING NOTICE The City Beautiful Commission will hold its regular meeting at 11:30 a.m. on Thursday, December 5t' , in the Sister Cities Conference Room on the second floor of City Hall. This will be a brown bag meeting. AGENDA Call to Order: Nash Abrams, Chair Roll Call: Open Public Meeting: C.B.C. 574-New Matters -Ibsen Enterprises, Inc. Mike Ibsen, Owner Joe White, Jr., P.E. Agent 3021 Cantrell Road Close Public Meeting: Approval of the Minutes: November 6th , 2002 Treasurer's Report: Ann Ivey Committee Reports: * Landscape Awards — Troy Laha ■ Spontaneous Public Recognition Program -Ann Ivey ■ Special Projects — Karol Zoeller ■ Strategic Planning & Publicity — Sharon Tallach Vogelpohl • Adopt -A -Street Committee -each member to discuss their assignments. Karol Zoeller Sharon Tallach Vogelphol Nash Abrams ■ City Beautiful Celebration — Tim Heiple • Grants/Fundraising-Lynn Mittelstaedt Warren Old Business: Polish the Rock New Business: • Nomination for next years officers Adoption of 2003 Calendar Adjournment: City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864 s Little Rock City Beautiful Commission Treasurers Report December 5, 2002 Beginning Balance as of November 6, 2002 $2,204.01 Credits Interest on Account .09 Total 2$ ,204.30 Debits None Total 0 Ending Balance as of December 6, 2002 2 2$ 04.10 The beginning and ending balance includes the donation for the City Beautiful Celebration donated by the LR Convention Bureau December 5, 2002 ITEM NO. 1 - C.B.C. 574 - NEW MATTERS Applicant: Address: Description: ORDINANCE REQUIREMENTS: Ibsen Enterprises, Inc. Mike Ibsen, Owner Joe White, Jr., P.E., Agent 3021 Cantrell Road South of Cantrell Road and east of Rebsamen Park Road 1. A perimeter planting strip is required along any side of a vehicular use area that abuts the right-of-way of any street or highway. This strip shall be at least nine (9) feet wide. 2. The city official may grant not more than a twenty-five (25) percent reduction of these provisions for developments within mature areas. VARIANCE REQUESTED: Permission to allow the street perimeter landscaping strip to be located within the public right-of-way and with a width reduction. FINDINGS: The applicant proposes to demolish the existing commercial building and construct a new strip retail center. Because of street right-of-way dedication required, most of the street landscaping would be located within the public right-of-way. The Public Works Department supports approving a franchise to allow trees and shrubs within this right-of-way area. The Planning Commission approved this same street buffer variance in conjunction with a Planned Commercial Development at its September 19, 2002 Hearing. This site is located within the designated mature area, which allows a perimeter strip to be reduced to a minimum width of 6.7 feet. The proposed landscaping strip which would be located within the right-of-way varies in width from three (3) feet to eight (8) feet. The applicant plans to plant trees and shrubs within this strip where feasible to meet ordinance requirements. STAFF RECOMMENDATION: Staff is supportive of this landscape variance request. LE Commissioners Nash Abrams 700 East 9th Street, Suite 10 L Little Rock, Arkansas 72202 Phone: (501) 372-2729 nashabrams@aol.com Jan Hicks 29 Vista Dr. Little Rock, Arkansas 72210 Phone: home (501) 223-8842 Phone: office (501) 219-1614 Karol Zoeller 500 East 9th Street Little Rock, Arkansas 72202 Phone: (501) 375-9214/Fax: Email: ekbwz@msn.com 'Wi73■8VM1440311 CITY BEAUTIFUL COMMISSION CONTACT LIST (501) 375-2274 Troy Laha 7 Althea Circle Little Rock, Arkansas 72209 Phone: (501) 565-7384/Fax: (501) 562-5467 Email: lahaengrls@msn.com Ann Ivey 3011 Imperial Valley Drive Little Rock, Arkansas 72212 Phone: (501) 225-0714 Email: iveyann@aol.com Sharon Tallach Vogelpohl 320 West Capitol, Suite 911 Little Rock, Arkansas 72201 Phone: (501) 376-0321/Fax: (501) 376-6127 Email: sharon@people-energy-ideas.com John Beneke P.O. Box 25021 Little Rock, Arkansas 72225 Phone: (501) 944-9577 cell (501) 664-0258 home johnbeneke@earthlink.net Lynn Mittelstaedt Warren Planning and Development Section Arkansas Department of Parks and Tourism One Capitol Mall Little Rock, Arkansas 72201 Phone: 501-682-6937/Fax: 501-682-1199 Email: lynn.warren@mail.state.ar.us Tim Heiple Heiple Wiedower Architects 319 William Jefferson Clinton Blvd. Little Rock, Arkansas 72201 Phone: (501) 707-0115/Fax: (501) 707-0118 Email: Tim@HWArch.com Johnnie Pugh Little Rock Board Director, Ex-Ofcio 2500 Booker Little Rock, AR 72204 (501)661-1663 Support Staff Bob Brown Plans Development Administrator Department of Planning & Development 723 West Markham Street Little Rock, Arkansas 72201-1334 Phone: (501) 371-4864/Fax: (501) 371-6863 Email: bbrown@littlerock.state.ar.us Christy Marvel Landscape Specialist Department of Planning & Development 723 West Markham Street Little Rock, Arkansas 72201-1334 Phone: (501) 244-5473/Fax: (501) 371-6863 Email: cmarvel@littlerock.state.ar.us City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864