CBC 09-02-2004The City Beautiful Commission held its regular meeting Thursday September the 2nd, at
11:30 a.m. in the Sister Cities Conference rooln on the second floor of City Hall. Chair Tim
Heiple called the meeting to order.
MEMBERS PRESENT: Tim Heiple Troy Laha
Ann Ivey Karol Zoeller
Jan Hicks Lynn Mittelstaedt Warren
Cita Cobb Sharon Tallach Vogelpohl
ALSO PRESENT: Stacy Hurst, Board of Director, City of Little Rock
Bob Brown, Plans Development Administrator, Department of
Planning & Development ..
Christy Marvel, Landscape Specialist, Department of Planning &
Development
APPROVAL OF MINUTES:
Motion: Troy Laha moved that the minutes from the August 5th, meeting be approved as
submitted.
Second: Cita Cobb seconded the motion and it passed unanimously.
OPEN PUBLIC MEETING: ITEM NO. 1 C.B.C. 581-NEW MATTERS
Bob Brown announced that the client, Larry Crain wanted to withdraw his application.
Motion: Troy Laha moved to withdraw the matter number 581.
Second: Karol Zoeller seconded the motion and it passed unanimously.
TREASURER'S REPORT: Ann Ivey reported the following:
Little Rock City Beautiful Commission
Treasurer's Report
09-02-04
Beginning Balance as of August 5th, 2004 S 873.04
Credits Interest on Account .04
Total $.04 S 873.08
Debits
Service Charge(to be reversed) $10.00
Total debits $10.00 $ 863.08
City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864
Ending Balance as of September 2nd, 2004 S 863.08
COMNUTTEE REPORTS:
1. Networking Committee —no report.
To raise awareness of the City Beautiful Commission, its role in the
community and government during 2004. Troy Laha
• Create a quarterly calendar and work with other CBC
commissioners to ensure representation at important community
events in 2004.
• Develop a list ofpotential partners and designate CBC liaisons.
Ideas:
2. Adopt -A -Street Committee —no report. Increase participation in the Adopt -A -
Street program by 10% in 2004. Karol and Jan
• Continue to pursue awareness initiatives.
• Concentrate personal calls on financial institutions to leverage Twin City
Relationship.
3. Eye of the Beholder Award -Signs are out and this project is moving successfully.
Present 100 Eye of the Beholder Awards in 2004. Ann & Cita has a commitment to
Little Rock. Seek opportunities as appropriate for recognizing outstanding
contributions with Polish the Rock Awards in 2004. Cita Cobb
Pursue the opportunity to recognize major city developments such as the
Clinton Library and Heifer International Headquarters at 2004 Grand
Opening Ceremonies.
4. Grants & Fundraising -no report. Successfully secure sponsors to fund existing
programs and one new initiative in 2004. Tim Heiple
■ Prepare and submit one grant application for anew CBC initiative.
• Collaborate with each committee chair to secure funding for his/her project
as appropriate.
Ideas:
• Adopt-A-Street-Entergy
• Eye of the Beholder -Janet Jones Company
• Landscape Awards-Chenal Properties
• Bus Stop Project -Secured, work for renewal for new project
5. Strategic Planning & Publicity Committee —will talk with Peter Brave, with Brave
New Restaurant about catering of the 2004 landscape awards ceremony.
Recommends that the sub -committee meet with Jack Singleton regarding the next
step in becoming the KarB affiliate. Support all committees in strategic planning and
publicity in 2004. Sharon Tallach Vogelpohl
• Hold 2004 strategic planning session in January.
• Support all committees with planning and publicity counsel.
■ Seek opportunities to raise awareness of CBC in the community via the news
media.
6. Landscape Awards-update/status for the 2004 landscape awards. Noted that the
awards last year cost approximately $479.00 and to anticipate a higher cost due to the
restructuring of the awards for 2004.
Secure at least 100 nominations from the community for the 2004 Landscape Awards.
Lynn Warren
• Receive 58 nominations from commissioners and the community at large.
■ Receive at least 20 nominations from area landscape architectural firms.
• Secure at least 2 nominations from each City Director and Mayor Dailey.
7. Bus Stop Project -no report. John Beneke
OLD BUSINESS:
NEW BUSINESS:
Keep AR Beautiful Sub -Committee Report: Jan, Karol, and Tim
Met with Jack Singleton regarding the options for the CBC which are as follows:
1. an affiliate
2. a partner
3. a charter
Currently, County Judge Buddy Villines has the KArB affiliation and has paid the fee to initiate
the affiliation. The affiliation would entail approximately eight hours a month from each of the
CBC members. There is also an annual maintenance fee of one hundred and twenty dollars.
Should CBC decide to pursue this endeavor, all other projects would need to be put on hold
through the end of the year. Stacy Hurst thinks this would-be a beneficial project/endeavor for
the CBC and requests sometime and more information regarding this project. Sharon Vogelpohl
recommends Stacy Hurst, Time Heiple, and Sharon meet with Jack Singleton. Sharon also feels
that Jack Singleton should approach Judge Villines regarding the reassignment of the affiliation.
Motion: Karol Zoeller made a motion to accept the process to become an affiliate to the Keep
Arkansas Beautiful Commission, and to move forward accordingly.
Second: Cita Cobb seconded the motion and it passed unanimously.
Billboard /Scenic Corridors: Jan Hicks
Spoke with Tom Gibbens with Lamar Advertising regarding the placement of billboards in the
designated scenic corridors. Tom would like to see a comprehensive study be generated
regarding the current applications of the ordinance. They initially were approved for 23 permits
and have 20 of them remaining. Jan requests that the CBC get involved in the placement of
these billboards and/or any changes/additions to the scenic corridor.
ADJOURNMENT: 12:35
September 2, 2004
ITEM NO. 1 - C.B.C. 581 - NEW MATTERS
Applicant:
Address:
Description:
ORDINANCE REQUIREMENTS:
Crain Infiniti Dealership
Larry Crain, Jr., Owner
Charles Harper, Agent
11701 Colonel Glenn Road
The southwest corner of
Colonel Glenn Road and
Colonel Glenn Plaza Drive
Interior landscape areas shall comprise at least eight (8) percent of any vehicular use area
containing twelve (12) or more parking spaces.
2. Flexibility is permitted with placement of interior landscape islands, however, interior
landscaping should be generally distributed throughout the vehicular use areas.
VARIANCE RE VESTED:
1. A reduction in the interior landscape area requirement.
2. To not require the landscaping be generally distributed throughout the vehicular use
areas.
FINDINGS:
An auto dealership (Crain Infiniti) is in the process of being developed on this commercial
property. The property is located in an area containing a mixture of office and commercial uses,
with a large amount of undeveloped conunercial property.
The auto dealership will consist of a single building located near the center of the property.
There are to be paved parking and vehicular displays located north, south and east of the
building. There will be a small amount of parking on the west side of the building.
The applicant is requesting a variance from the Board of Adjustment at its August 30, 2004
hearing to allow vehicular display 15 to 15.5 feet back from the east property line instead of the
20 feet required by the Zoning Ordinance. Staff is supportive of this requested variance.
The case coming before the City Beautiful Commission involves a reduction of interior
landscaping and to not generally evenly distribute the interior landscaping. The plan submitted
is less than the eight percent (4,779 square feet) requirement by 2,119 square feet. The interior
landscape area indicated on the plan submitted equals approximately 4 '/, percent of the vehicular
areas shown.
Most of the interior landscaping proposed is located near the street sides with very little within
the inner areas of the site.
STAFF RECOMMENDATION;
Staff has reviewed the proposal but does not find a hardship. Therefore, staff recommends
denial of this request.
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MEETING NOTICE
The City Beautiful Commission will hold its regular meeting at 11:30 a.m. on Thursday,
September the 2" d, in the Sister Cities Conference Room on the second floor of City Hall. This
will be a brown bag meeting.
AGENDA
Call to Order:
Roll Call:
Approval of the Minutes:
Open Public Meeting:
Presentation by city staff:
Applicants comments:
Tim Heiple, Chair
August 5"', 2004
C.B.C. 581-New Matters -Crain Infiniti Dealership
Comments from other interested parties:
Call for a motion:
Close Public Meeting:
Treasurer's Report: Ann Ivey
Larry Crain, Jr., Owner
Charles Harper, Agent
11701 Colonel Glenn Road
Recommendation from Keep Arkansas Beautiful sub -committee: Jan, Karol and Sharon
Committee Reports:
Landscape Awards -Lynn
Networking Committee -Troy Laha
Adopt -A -Street Committee -Karol and Jan
Eye of the Beholder -Ann & Cita
Polish the Rock Award-Cita
Grants & Fundraising -Tim
Strategic Planning & Publicity Committee -Sharon
Bus Stop Project -John
�- Old Business:
New Business:
Adjournment:
City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864